In order to make the study abroad experience as safe and successful as possible, UND maintains certain policies to which students enrolling in study abroad programs are bound. It is your responsibility to follow the policies delineated here.
How We Determine Which Countries are Under Travel Warnings
We regularly monitor information relevant to the safety of all UND students abroad, from official sources as well as from our domestic and international partners and colleagues. We give primary consideration to Travel Warnings issued by the U.S. Department of State.
The basic premise from which we operate is that, except in special circumstances, UND will not offer or support study abroad in countries that are under a State Department Travel Warning. This means that UND will not register students for the time they are abroad nor will they authorize access to financial aid for the program.
This policy applies to graduate and undergraduate students on programs offered through the UND, whether they are administered through the International Center or faculty-directed programs that have been arranged by a campus, a school or a department.
Requests for exemptions based on "special circumstances" are evaluated on a program-by-program basis by the International Center in consultation with the Office of the Provost, Campus Safety & Security, and General Council.
Decisions for exemptions will be based on:
- The nature of the Travel Warning, including the locations most impacted by the Warning.
- The experience and training of program organizers and local support staff.
- The importance and academic relevance of student involvement.
- What the program will do to minimize the risk to students.
- The extent of the safety and security orientation provided and the program's willingness to get the students' informed consent regarding participation, despite the Travel Warning.
Administered and Faculty-Directed Programs
Unless an exemption is granted by the International Center, the UND will not offer administered programs or send students on faculty-directed programs in countries that are under a State Department Travel Warning.
Should a Travel Warning be issued while a program is under way, the Office of International Programs will determine, following appropriate consultation with on-site staff, appropriate internal departments (such as University Counsel and/or Campus Safety & Security), peer institutions, other organizations that offer programs abroad and area experts, whether conditions warrant suspension of the program and/or departure of the student from the host country.
Affiliated and Non-Affiliated Programs
UND strongly discourages students from participating in affiliated and non-affiliated programs in countries under a State Department travel warning.
UND will not provide support services that UND students going abroad normally receive. That is, UND will not register the students for the time they are abroad nor will they authorize access to financial aid for the program. While we anticipate that students may leave UND to participate in a non-UND program and later seek transfer credit for their work, we reiterate that UND discourages this course of action. A student's decision to do so is wholly voluntary and not the responsibility of UND.
How to Prepare Requests for Exemptions
Individual students should submit the following information to the Director of the International Center:
- Details about the geographic environment of the program and its relationship to security issues.
- Information about the travel advisories or warnings of other countries about the country under the U.S. Department of State's Travel Warning.
- Describe in detail the local support structure on site and detailed preparation you will receive for security-related issues (with detailed examples).
- The academic relevance of the program to the student’s degree programs and/or the importance of the presence of the students to the program itself (e.g. the impact of their contributions locally).
Confirm that, should the International Center permit the program to operate, the program organizer is willing to have participants sign a special waiver stating that they have received and read the most recent Travel Warnings and are voluntarily participating nonetheless.
If at any point during the study abroad process you have questions about the policies, please contact the Study Abroad Office. For our part, we will do our best to follow the policies as described here, but please understand that world situations can change rapidly and we reserve the right to adapt our policies as necessary to safeguard your physical, emotional, and academic well-being.
The UND International Center requires a $50 application fee before any application to any Education Abroad Program will be considered. This fee is not refundable.
The International Center also requires a non-refundable $300 confirmation deposit, which will be applied to the cost of the program, at the time the student is accepted to a program. Students will need to "commit" to their program through their Study Abroad Portal by March 1 for summer, April 1 for fall programs, and November 1 for spring programs.
Participants who wish to cancel after confirmation must do so in writing. Include the reasons for cancellation and sign and date the letter. Written notification should be sent to:
UND International Center
ATTN: Education Abroad
2901 University Ave Stop 7109
Grand Forks, ND 58202-7109
Cancellation is effective from the date postmarked on the written notice.
Participants are responsible for all program fees until written notification has been received by the UND International Center. Institutions paying on behalf of the participant are responsible for all program fees until official notice of the cancellation by the student has been received by the UND International Center. Additionally, it is the student’s responsibility to notify the institution paying their program fees of their cancellation from the program.
Refunds are subject to the UND International Center Refund Policy. Under extenuating circumstances, the International Center may after evaluating the situation override the policy to refund student’s deposit/administrative fees.
Although UND will attempt to maintain the program as described in its publications and brochures, it reserves the right to change the program, including the itinerary, travel arrangements, or accommodations, at any time and for any reason, with or without notice, and that neither the State of North Dakota, nor the University, nor the employees and agents of either, shall be responsible or liable for any expenses or losses that the student may sustain because of those changes.
The application fee and confirmation fee for all programs are non-refundable, as are the administrative fees for UND partner programs, affiliated programs, faculty directed programs, and exchanges.
Students participating on UND exchanges, UND partner programs, or affiliated programs should also refer to the cancellation/refund policy of the host institution, and /or affiliated program.
The confirmation fee is non-refundable after:
- March 1 for summer programs
- April 1 for fall programs
- November 1 for spring programs
The International Center guarantees space on the program for the participant upon receipt of the confirmation fee. At that point in time, UND incurs certain non-recoverable costs. Therefore, any participant who cancels at any time, or if the program is cancelled after the confirmation fee has been received, will be assessed a portion of the program fee, based on non-recoverable costs. Participants and/or institutions will be invoiced and a hold placed on all UND records until payment has been made in full. Past due accounts will be subject to handling charges and collection procedures. A minimum of four weeks is required for processing a refund.
Students dismissed from a program are responsible for the full program fee, and no refunds will be available under any circumstances.
A hold will be placed on the participant’s record if a check is returned for insufficient funds or if a stop payment is issued on a check. The hold will remain in effect until all assessed program fees and any handling charges are paid in full.
NOTE: Students intending to finance any portion of the educational costs of this program of study with financial aid awarded or administered by the UND Financial Aid Office must make application for such assistance well in advance. For spring or fall semester, in order to receive federal financial aid the student must be enrolled for at least the equivalent of the 6 US academic credits per semester, 12 credits for state financial aid, and it is the student’s responsibility to determine that their course load abroad fulfills this requirement. Students who drop below 12 credits may forfeit any future financial aid money available to them upon return. For summer semester the minimum credit load financial aid is 6 credits.