- Account Code Listing
- How to Process
- News Archives
- Nonresident Aliens
- Unallowable Expenses
- Fiscal Year End Memo
- Fiscal Year End Schedule
- Fiscal Year End Power Point Presentation
- UND Foundation (Alumni) Fiscal Year End Procedures
Frequently Asked Questions
Where do I find the Journal Import Log? The Excel spreadsheet that indicates the actual post dates for Journal Imports?
On the Journal Imports Policy page, or you can click this link Journal Import Log
When do you use a Budget Journal?
Budget Journals are used to transfer budget amounts from one budget Account to another budget Account or to make adjustments to budgeted amounts. It is NOT used to transfer cash from one fund to another.
When do you use a Journal Voucher?
A Journal Voucher is used only to correct an existing Voucher or a previous Journal Voucher.
How do I know what Account number to use to process a payment?
Use the Account code listing found on our webpage under "Other", or use this link UND.edu/finance-operations/accounting-services/account-codes-12-01-11.pdf.
How do I know what Account number to use on a Budget Journal?
Refer to the Account Code listing found on our webpage under "Other". Use the green highlighted lines. These are the account codes used for budgets only.
If I am set up to receive direct deposits for my Accounts Payable payments, what do I need to do if my bank account(s) change?
Complete a new Direct Deposit Authorization Form (found on the forms link on our webpage).
Why can't we do a prepayment?
Prepayments are only processed when it is the only option a company offers. This is good business practice to ensure UND is not paying for a good or service we have not received.
Do you accept a faxed copy of an invoice?
The faxed copy is acceptable, but we prefer the original , which prevents duplicate payment of invoices.
How do I reimburse a UND employee that attends an allowable business meal off campus?
Refer to Meal Reimbursement Table. Keep original receipts, submit and include all information via the electronic payment process.
Can a payment be issued for payment of a ProForma invoice?
No - a ProForma invoice is usually issued in advance of an order and used as a form of quotation. An original invoice from the vendor is required for payment.
Does UND accept electronic invoices?
Yes, vendors can submit their invoices electronically to: UND.accountingservices@UND.edu.
I need to make a purchase for my department from the University Bookstore. What is the best way to process this purchase?
Purchases from the University Bookstore should be made using your purchasing card. Please make sure your purchase is an allowable expense per University policy before proceding with the purchase.
A vendor has requested that we provide them with a W-9, who do I contact?
Please refer all requests for a W-9 or the Federal Tax ID of the University to Accounting Services.
How do I request a new fund?
Requests for new funds should be submitted to the Controller on the "Fund Request Form". It can submitted via email or intercampus mail to the Controller in the Associate VP for Finance and Operations Office.
How can I determine if someone should be paid through Payroll or Accounting Services?
Use the Determination of Worker Status form found on our forms page. If you still have questions, contact Accounting Services or the Payroll Office.