Forms

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Forms are subject to change. Please upload the most current version. The date listed indicates the last date the form was last updated.

Please Note: If you are having problems with formatting or printing the forms to a single page, with correct font size, etc, contact Accounting Services before submitting the forms.

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A

Address Change Form
(8/6/2010) Description: This form is used for address changes when payments/reimbursements are processed through Accounting Services

Airline/Amtrak Ticket Detail Form  This link will take you to the Purchasing Website
Description: Used when making a purchase of an airline ticket or train ticket when using the UND Purchasing Card

Athletics Travel Advance Form
(8/10/2010) Athletic Department use Only

Athletic Team Trip Report
(9/1/2006) Athletic Department use Only

Athletic Meal Expense Form For Team
(10/1/2009) Athletic Department use Only

 

B

Budget Journal Form & Example   This link takes you to the Budget Office Website
Description: Setup or transfer budget amounts. Form is submitted to the Budget Office for Processing.

 

C

Certificate of Missing Receipt/Invoice
(7/1/2010) Description: This form must be completed for missing receipt(s)/invoice(s) required as part of any reimbursement or Purchasing Card transaction.

Consultant Agreement  This link takes you to the Purchasing Website
This contract needs to be completed any time a consultant is employed

 

D

Departmental Signature Authorization List
(4/3/2008) Description: Used to list who is allowed to sign for each department

F

Food Purchases
(6/9/2004) Description: Worksheet that is attached to the Voucher or submitted to Campus Catering when an event is scheduled

Fund Request Form
(2/28/2013) Description: Used when requesting a new fund to be created. Submitted to the Controller's Office, Stop 8364.

 

G

Guest Speaker Contract   This link will take you to the Purchasing Website
This contract needs to be completed any time a guest speaker is employed

 

I

ImageNow New User Request Form
(Microsoft Word, 12/7/2021)

Internal Revenue Service Form 8233
Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Non-Resident Alien Individual
To qualify for an exemption from withholding due to a tax treaty with a foreign country

Internal Revenue Service Form W-7
Application for IRS Individual Taxpayer Identification Number
Description: Used by individuals who are not US Citizens or permanent residents who need a Taxpayer ID#

Invoice for Services
(Microsoft Word, 8/6/2010) Description: Used when an individual is required to provide an invoice for services

J

 Journal Entry Form
(9/19/2011) Description: Used to "bill" other departments for goods or services or to correct other journal entries imports

Journal Entry Form EXAMPLE
(5/9/2008) Description: Example of how a Journal Entry Form is completed

Journal Entry Form for Grants & Contracts
(5/8/2009)

Journal Entry Form for Grants & Contracts Example
(5/8/2009)

Journal Entry Form for Grants & Contracts Cost Share Example
(5/8/2009)

Journal Import Form
(4/5/2006) Description: Used when doing Journal Entries that have 10 or more lines. If less than 10 lines, please do transactions on a Journal Entry Form

Journal Import Instructions  This link takes you to the Connect"U"ND website
(8/12/2008) Description: Instructions and tips for completing a Journal Import

Journal Import EXAMPLE
(4/5/2006) Description: Example of how a Journal Import Form looks when completed

Journal Voucher
(4/11/2006) Description: Used to make funding corrections on a voucher

 

M

 Moving Expense Reimbursement Authorization Form
(8/6/2010) Description: Used to obtain pre-authorization by departments for moving expenses

Moving Expense Worksheet
(8/6/2010) Description: 3 page form. Used when compiling moving expenses for reimbursement. Must be signed by the employee receiving the reimbursement. Must be attached to the Voucher. Submit the appropriate pages needed for reimbursement.

 

N

Non-Employee/Student Travel Expense Worksheet
(Microsoft Word 8/1/2009) Description: Used to figure and show expenses reimbursed to a Non-Employee or Student and have the Traveler authorize their travel reimbursement .Must be signed by the person who traveled. Attach to payment voucher.

 

P

Personal Service Contract  This link will take you to the Purchasing Website
This contract needs to be completed any time a service is performed and the vendor cannot supply a contract

T

 Travel Card Application and Agreement- Employee
(10/30/2009) Description: For UND Benefited Staff & Faculty to apply for a Visa Travel Card. Submit both pages to Accounting Services for processing

Travel Expense Voucher
(1/5/2010) Description: Used when the department is reimbursing an employee for their UND travel expenses

Travel Expense Voucher EXAMPLE
(Microsoft Excel, 3/6/2013) Description: Example of how a Travel Expense Voucher is filled out

Travel Expense Worksheet
(8/6/2010) Description: Used to figure and show expenses reimbursed to a Non-Employee or Student and have the Traveler authorize their travel reimbursement. Must be signed by the person who traveled. Attach to payment voucher.

Travel Meal Advance Form
(Microsoft Excel, 12/22/2004) Description: Used to record the participants when a meal advance was granted for travel

 

V

Voucher
(11/19/2012) Description: To be used when the department is making a payment or can be used as an SOS form. Must be  less  than $5000. Purchases may not be artificially divided so as to fall under the $5000 maximum threshold.

Voucher EXAMPLE
(10/3/2012) Description: Example of how a Voucher should be filled out

Voucher EXAMPLE with Costshare Information
(10/4/2007)

 

W

Wire Transfer Form
(4/22/2013) Description: To provide the banking information when the department is making a payment by wire

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3. C |
4. D |
5. E |
6. F |
7. G|
8. H |
9. I |
10. J |
11. K |
12. L |
13. M |
14. N|
15. O |
16. P |
17. Q |
18. R |
19. S |
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21. U |
22. V |
23. W |
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26. Z

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