• February 2013
• March 2013
• April 2013
• May 2013

• ImageNow workflow descriptions are now available on the quick links of our payment processing webpage
• Fiscal Year End workshop to be held May 9th in the Memorial Union Ballroom at 9:00.
• Have a question on a food purchase? Don't forget about our easy reference meals table (quick links on payment page).

• New email address to send your invoices to:
  APInvoice@email.UND.edu
• ImageNow will be down March 12th & 13th for an upgrade to a new version. Neither workflow nor inquiry will be accessible.
• Check the quick links on our Employee Travel page for a list of Bismarck hotels.

• In State mileage rate has increased from $.555 to $.565 effective 01/01/13
• New email address to send your invoices to:
  APInvoice@email.UND.edu
• Did you get our newsletter? Check the news archives to see it.
• Journal Entries/Imports are available for viewing on ImageNow

• The ImageNow access form for AP is now available on our forms page.
• In State mileage rate has increased from $.555 to $.565 effective 01/01/13.
• The Departmental Receipts has relocated from our webpage to the Student Account Services webpage.

Welcome to the new Accounting Services web page. We hope you'll find our new page informative and easy to navigate. We welcome your suggestions to continuously improve our services.

The North Dakota University System (NDUS) has adopted the following language regarding cost transfer procedures. This statement was issued by NDUS after the North Dakota State Auditor's Office issued a fiscal year 2012 financial statement audit recommendation. We would like to remind everyone of the importance of including supporting documentation with all cost transfer forms, as these transactions and back-up documentation are closely scrutinized by state auditors.

The UND cost transfer process occurs when a department completes a journal voucher transferring a payment from one fund or account to another fund or account. A journal voucher form and process is used for non-grant fund corrections. Some cost transfers can also be processed using a journal entry form or journal import. Accounting Services approves the use of a journal entry/upload form over a journal voucher.

The NDUS directive is as follows:

A cost transfer is a cost that is originally paid by one department/fund, which is then moved to another department and/or fund. Documentation supporting cost transfers should be included with the journal voucher, or journal entry form. At a minimum, the documentation should include the reference number of the original charge of the cost transfer. The form should always be signed by the authorized individual affirming that the appropriate supporting documentation has been reviewed and is maintained and accessible at the department level or central accounting office.

Cost transfer forms (journal vouchers or journal entry forms) and instructions can be found at UND.edu/finance-operations/accounting-services/general-ledger.cfm. If you have specific questions, please contact Accounting Services at 777-2771 or UND.accountingservices@UND.edu

The Grants and Contract Office may have a more restrictive cost transfer process. Contact your Grants Officer for specifics.

Contact the UND Payroll Office for the process to correct payroll entries.