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Accident Review Committee Charter
Background and History
The North Dakota Legislative Assembly established a Risk Management Motor Vehicle Accident Review Board (State Review Board) to review certain reportable state-owned or state-leased vehicle accidents to improve traffic safety and driver training and to reduce the number of traffic accidents. Article 4-11, Risk Management, enables agencies to develop internal accident review committees meeting the State Accident Review Board's approval.
Classification/Terms of Appointment
The UND Accident Review will be a Finance and Operations Division standing committee. The Charter will be reviewed annually each fall by the committee which will provide recommendations for any charter updates or amendment to the vice president of Finance and Operations.
The UND Accident Review Committee is advisory to the vice president of Finance and Operations and is charged with 1) recording all accidents involving vehicles under the control of the UND Motor Pool and Athletics leased vehicles; 2) conducting investigations of all recorded vehicle accidents; and 3) generating reports for investigated accidents including findings, conclusions, and recommendations of the committee.
The committee reports to the vice president of Finance and Operations. Written reports summarize the review process for each accident investigated. The Committee Chair is responsible for submitting the reports to the North Dakota Department of Transportation, State Fleet Services.
The committee will be composed of five (5) members who possess knowledge in their respective professions. Membership will include representatives from UND as follows:
- Insurance /Office Manager, Chair, Office of Safety
- Public Safety Director/Chief of Police
- Associate Director or Staff member of Office of Safety
- Vehicle Maintenance Supervisor
- Police Officer on day duty
All members will be reviewed by the vice president for Finance and Operations.
Committee membership will be reviewed annually.
Chair of the Committee will be appointed by the Committee.
Relationship to Other University Committees
The committee will take into account and work closely with all University and other ad hoc committees relevant to any aspects of vehicle accidents.
Frequency of Meetings
The committee will meet on a quarterly basis, or at the call of the Chair according to need.
Notice of Meetings/Meeting Agenda and Support Material
It is the responsibility of the Secretary of Office of Safety to schedule meetings and notify members.
Minutes of Committee meetings will be filed and stored at Office of Safety according to the UND Records Retention Schedule.
Direct staff assistance to the Committee will be provided by the secretary of Office of Safety.
A simple majority will constitute the necessary quorum for conducting official business.
Amendment to this Charter
Should any amendment to this Charter be required, the Committee members will make and approve changes as needed. Chair will forward a copy of the revised Charter to the Vice President for Finance and Operations for approval.
This University Committee Charter is effective as of September 1, 2001.
Revision made May 26, 2011.
Revision made September 26, 2012.
Revision made June 14, 2013.
- Robert O. Kelley
- Alice C. Brekke
Vice President for Finance Operations