Accident Review Committee Charter

Background and History

The 1999 the North Dakota Legislative Assembly established a Risk Management Motor Vehicle Accident review Board (State Review Board) to review certain reportable state-owned or state-leased vehicle accidents to improve traffic safety and driver training and to reduce the number of traffic accidents. Article 4-11, Risk Management, enables agencies to develop internal accident review committees meeting the State Accident Review Board's approval.

Classification/Terms of Appointment

The UND Accident Review will be a Finance and Operations Division standing committee. The Charter will be reviewed annually each fall by the Committee which will provide recommendations for any charter update or amendment to the Vice President for Finance and Operations and the State Motor Vehicle Accident Review Board for consideration.

Formal Charges

The UND Accident Review Committee is advisory to the Vice President for Finance and Operations and is charged with 1) recording all accidents involving vehicles under the control of the UND Motor Pool; 2) conducting investigations of all recorded vehicle accidents; and 3) generating reports for investigated accidents including findings, conclusions, and recommendations of the Committee.

Reporting Channels/Procedures

The Committee reports to the Vice President for Operations and the State Motor Vehicle Accident Review Board. Written reports summarize the review process for each accident investigated. The Committee chair is responsible for submitting the reports to the State Review Board.

Membership

The Committee will be composed of five (5) members who possess knowledge in their respective professions. Membership will include representatives from UND as follows:

• Director of Transportation
• Chief of Police
• Director of Safety & Environmental Health
• Vehicle Maintenance Supervisor
• Police Officer

Appointment

All members will be appointed in writing by the Vice President for Finance and Operations and membership will be confirmed by the State Review Board.

Membership Terms

Committee membership will be reviewed annually.

Officers

The Director of Transportation will act as Chair of the Committee.

Subcommittees

Specific task-oriented subcommittees may be appointed by the Chair from time to time as need dictates and may include other personnel.

Relationship to Other University Committees

The Committee will take into account and work closely with all University and other ad hoc committees relevant to any aspects of vehicle accidents.

Frequency of Meetings

The Committee will meet on a monthly basis, or at the call of the Chair according to need.

Notice of Meetings/Meeting Agenda and Support Material

It is the responsibility of the Chair to schedule meetings and notify all participants. Agenda and appropriate supportive information will be distributed at the meeting.

Committee Minutes

Minutes of Committee meetings will be kept and distributed to all members.

Committee Reports

Committee reports and recommendations will be prepared and appropriately distributed as ongoing Committee activities dictate.

Staff Support

Direct staff assistance to the Committee will be provided Department of Auxiliary Services.

Meeting Quorum

A simple majority will constitute the necessary quorum for conducting official business.

Amendment to this Charter

Should any amendment to this Charter be required, the appointing official will work closely with the Committee Chair in deriving amendments suitable to all parties. When initiative for such amendment comes from the Committee, a written request from the Chair to the appointing official will be required. Chair will pass any recommendations on to the State Review Board.

This University Committee Charter is effective as of September 1, 2001.

Approved

• Charles Kupchella
  President

• Robert C. Gallager
  Vice President for Finance Operations