University Bookstore Advisory Committee Charter

Background and History  

The Committee was chartered in the early 1990's to advise the manager of the Bookstore on the policies and operations of the store.  

Classification/Terms of Appointment  

The University Bookstore Advisory Committee will be a Finance and Operations division standing Committee. The Charter will be reviewed annually each fall by the Vice President for Finance and Operations to determine its continued need or any necessary charter update or amendment.  

Formal Charges  

The University Bookstore Advisory Committee will be advisory to the Vice President for Finance and Operations on all issues relating to policies and operation of the UND Bookstore.  

Reporting Channels/Procedures  

The Committee reports to the Vice President for Finance and Operations.  

Membership  

The Committee will be composed of nine members and will include:  

• Three faculty members recommended by the University Senate for a three-year term
• Three students: Two recommended by the Student Body President for a one year term and one recommended by the Association of Residence Halls (ARH) for a one year term
• One staff member recommended by the Staff Senate for a two-year term
• The Contract Administrator and the Bookstore Manager

Appointment  

All members will be appointed in writing by the Vice President for Finance and Operations.  

Membership Terms  

Committee membership will be reviewed annually.  

Officers  

The Committee Chair will be appointed by the Vice President for Finance and Operations.  

Subcommittees  

Specific task-oriented subcommittees may be appointed by the Chair from time to time as need dictates and may include other University personnel.  

Relationship to other University Committees  

This Committee will take into account and work closely with all University and other administrative and student standing committees relevant to Bookstore issues.  

Frequency of Meetings  

This Committee will meet quarterly, but may meet more frequently if situations warrant a special called meeting by the Chair.  

Notice of Meetings/Meeting Agenda and Support Material  

A two-week written notice of all regularly scheduled meetings will be mailed to all Committee members along with agenda and appropriate supportive information.  

Committee Minutes  

Minutes of Committee meetings will be kept and distributed to all members.  

Committee Reports  

Committee reports and recommendations will be prepared and appropriately distributed as ongoing Committee activities dictate. The Committee will prepare an annual report of its activities for the Vice President for Finance and Operations.  

Staff Support  

Direct staff assistance to the Committee will be provided through the office of Vice President for Finance and Operations.  

Meeting Quorum  

A simple majority will constitute the necessary quorum for conduction of official business.  

Amendment to this Charter  

Should any amendment to this Charter be required, the appointing official will work closely with the Committee Chair in deriving amendments suitable to all parties and the amended charter will be competed, signed, and issued with all possible haste. When initiative for such amendment comes from the Committee, a written request from the Chairperson to the appointing official will be required.  

This University Committee Charter is effective as of September 1, 2001.
Revisions made: May 4, 2004.  

Approved

• Charles Kupchella
  President  

• Robert C. Gallager
  Vice President for Finance and Operations