Building/Facility Access Administrative Committee Charter

Background and History  

In 1992, a committee was formed to develop a key control policy. The Key Policy Administrative Committee was chartered in August 1994 by the President. In 2007, with the implementation of the card access system, this committee will address door access issues; therefore, the committee name was changed to Building/Facility Access Administrative Committee.  

Formal Charges  

The Building/Facility Access Administrative Committee will be advisory to the vice president for Finance and Operations. The charter will be reviewed by the committee as needed and will provide recommendations for any charter update or amendment to the vice president for Finance and Operations for consideration.  

The objective of the committee is to review existing policies and charter as needed and recommend methods to develop, implement and enforce the Access to and Security of Campus Facilities policy to the vice president for Finance and Operations.  

Reporting Channels/Procedures  

The committee reports to the vice president for Finance and Operations. The committee will provide a written report to the vice president for Finance and Operations of any major issues that affect the University's access policy.  

Membership  

The committee will be composed of ten members and will include:  

• Facilities Management Director
• Representative recommended by the Finance and Operations Division
• Representative recommended by the Student Affairs Division
• Representative recommended by the Research and Economic Development Division
• Representative recommended by Residence Services
• Faculty member recommended by University Senate
• Staff member recommended by Staff Senate
• Representative recommended by Student Government
• Representative recommended by Public Safety
• Director of Public Safety/Chief of Police, ex-officio

Appointment  

The members will be appointed in writing by the vice president for Finance and Operations.  

Membership Terms  

Committee membership will be reviewed annually at the time the charter is reviewed. The committee's recommendations will be forwarded to the vice president for Finance and Operations for appointment.  

Officers  

The director of Facilities Management will serve as the committee chair.  

Subcommittees  

Subcommittees will be appointed by the chair as needed.  

Relationship to other University Committees  

This committee will take into account and work cooperatively with all University committees and other ad hoc committees relevant to issues relating to campus access control.  

Frequency of Meetings  

This committee meets as needed on issues relating to the Access to and Security of Campus Facilities policy.  

Notice of Meetings/Meeting Agenda and Support Material  

Members are informed in writing by the committee chair when a meeting is to be held. The agenda and supportive material will be provided at the time of the meeting.  

Committee Minutes  

Minutes of committee meetings will be kept and distributed to all members and the vice president for Finance and Operations.  

Staff Support  

Direct staff assistance will be provided through the Office of the Director of Facilities Management.  

Meeting Quorum  

A simple majority will constitute the necessary quorum for official business.  

Amendment to this Charter  

Should any amendment to this charter be required, the appointing official will work closely with the committee to ensure the amended charter will be completed, signed, and issued with all possible haste. When initiative for such amendment comes from the committee, a written request from the chair to the appointing official will be required.  

This University Committee Charter is effective as of January 31, 2001.
Revisions made May 4, 2004.
Revisions made May 31, 2007.
Revisions made May 30, 2013. 

Approved

• Robert O. Kelley
  President  

• Alice C. Brekke
  Vice President for Finance and Operations