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Chester Fritz Auditorium Advisory Committee Charter
Background and History
The Chester Fritz Auditorium Advisory Committee was established in the early 1970's under President Thomas Clifford to serve as a vehicle for building users to have input into its operation.
Classification/Terms of Appointment
The Chester Fritz Auditorium Advisory Committee will be a Finance and Operations division standing Committee. The Charter will be reviewed annually each fall by the Vice President for Finance and Operations to determine its continued need or any necessary charter update or amendment.
The Chester Fritz Auditorium Advisory Committee will be advisory to the Vice President for Finance and Operations on matters concerning the management of the Chester Fritz Auditorium. These may include, but are not limited to issues concerning programming, scheduling and operational policies of the Auditorium.
The Committee reports to the Vice President for Finance and Operations.
The Committee is composed of 12 members representing a diverse background. Membership will include:
- Three faculty members recommended by the University Senate - three-year term
- One staff member recommended by the Staff Senate - three-year term
- Three students recommended by the Student Body President - one-year term
- Give Community members, at least one will represent the Grand Forks Air Force Base - three-year term
- Director of Chester Fritz Auditorium - Ex-Officio
- Director of Auxiliary Services - Ex-Officio
All members will be appointed by the Vice President for Finance and Operations in writing with recommendations from the Auditorium Director and other interested parties.
A term of office for faculty, staff and community representatives will be for three years, with one-third of the membership from each group appointed each year. The term for student members will be for one year. All members may be reappointed for a maximum of two consecutive terms. Terms begin on September 1.
The Committee Chair and Vice-Chair will be elected from within the Committee.
Specific task-oriented sub-committees may be appointed by the Chair as deemed necessary.
Relationship to Other University Committees
This Committee will take into account and work cooperatively with all University and other administrative standing committees relevant to programming or other functions at the Chester Fritz Auditorium.
Frequency of Meetings
The Committee will meet quarterly during the academic year but may meet more frequently if deemed necessary by the Chair.
Notice of Meetings/Meeting Agenda and Support Material
Meetings will be held at a time and date specified by the Committee. A one-week written notice will be sent to all Committee members along with agenda items and supporting material as developed by the Committee Chair and the Auditorium Director.
Minutes of the Committee meeting will be recorded by the Auditorium Director or designee and distributed to all members and appropriate officials.
Committee reports and recommendations will be prepared and appropriately distributed as committee activities dictate.
Direct staff assistance will be provided by the Chester Fritz Auditorium.
A simple majority will constitute the necessary quorum for conduction of official business.
Amendment to this Charter
Should any amendment to this Charter be required, the Vice President for Finance and Operations will work closely with the Committee Chair in deriving amendments suitable to all parties and the amended charter will be completed, signed, and issued with all possible haste. When the initiative for such amendment comes from the Committee, a written request from the Chair to the Vice President for Finance and Operations will be required.
This University Committee Charter is effective as of November 27, 2001.
Revisions made: May 4, 2004
- Charles Kupchella
- Robert C. Gallager
Vice President for Finance and Operations