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University Fee Committee Charter
Background and History
This committee serves in an advisory capacity to the president, making recommendations on fees, waivers and special funding requests (resource allocation).
Classification/Terms of Appointment
The Fee Committee is a presidential standing committee. The charter will be reviewed annually by the committee and the committee will provide recommendations for any charter updates or amendments to the president.
The Fee Committee will be advisory on all issues relating to fee requests (included, but not limited to, parking access, administrative fees, etc.), waiver requests and special funding (resource) requests submitted and will make recommendations to the president regarding approval. Its function is to receive, review and make recommendations to the president.
The committee reports to the president.
The committee will be composed of University of North Dakota Vice Presidents for Finance and Operations, Student Affairs, and Academic Affairs.
All members will serve on the committee by reason of the positions occupied at the University of North Dakota.
Committee membership is on a continuing basis.
The committee chair will be the vice president for finance and operations.
Specific task-oriented subcommittees may be appointed by the chair as need dictates and may include other University personnel.
Relationship to Other University Committees
This committee will take into account and work closely with all University standing committees.
Frequency of Meetings
The committee will have a set monthly meeting schedule. However, if there are no items to be discussed, the meeting may be cancelled. Additionally, meetings may be called by the chair according to need. Moreover, the committee may choose to conduct business electronically to allow timely review and recommend action.
Notice of Meetings/Meeting Agenda and Support Material
It is the responsibility of the chair to schedule meetings and notify all participants. Agenda and appropriate supportive information will be distributed prior to the meeting.
Minutes of committee meetings will be kept and distributed to all members. If business is conducted electronically, the resulting e-mails will constitute the minutes.
Committee reports and recommendations will be prepared and appropriately distributed as ongoing committee activities dictate. A record of all recommended and approved requests will be kept on file in the vice president for finance and operations' office in accordance with the records retention schedule.
Direct staff assistance to the committee will be provided through the Office of the Vice President for Finance and Operations and the Budget Office, as required.
A simple majority will constitute the necessary quorum for conducting official business.
Amendment to this Charter
Should any amendment to the charter be required, the appointing official will work closely with the committee chair in deriving amendments suitable to all parties and the amended charter will be completed, signed and issued with all possible haste. When initiative for such amendment comes from the committee, a written request from the chair to the appointing official will be required.
This University Committee Charter is effective as of April 4, 2003.
Revisions made: April 22, 2015
- Robert O. Kelley
- Alice C. Brekke
Vice President for Finance and Operations