Announcements
P-Card Newsletter:
Meal Reimbursement - January 2012
Business Meal Procedure - March 2012
Updated 4/2/2012
Finacial FERPA Privacy Relase Form
The Financial FERPA (privacy release) form will be updated to an electronic form as of Friday, March 9, 2012. The link to the electronic FERPA Form will be on the Student Account Services website under Student Forms > Privacy Release Form FERPA. Students will sign in with their PeopleSoft USERID and password.
Once the form is submitted, it will appear in Image Now within approximately 30 minutes so that we may assist students over the phone or via email. This will eliminate the prior need for students to mail, fax, or hand-deliver paper forms, and will enable Student Account Services and Financial Aid to assist students with their account questions much more quickly and efficiently. Student Account Services is excited to offer this feature to our students as we continue to explore the benefits of Image Now!
Fiscal Year End Procedures Memo
June 29, 2011
Finance Contacts:
Please see the attached memo from Sharon Loiland regarding Fiscal Year End Procedures. Thank you, Finance & Operations Email 06.29.11 – SAS1
Equipment Purchases over $5,000
June 16, 2011
Asset Management Contacts/Finance Contacts:
Please contact Asset Management at 7-3126 if you make a purchase of equipment over $5,000 before year end and don’t have a major tag for
Thanks!
Hazel Lehman
Email #061611
State Fleet Vehicle Usage
June 15, 2011
Department Head and Finance Contacts:
Please see the attached memo from Sharon Loiland regarding Fiscal Year End Procedures.
Thank you,
Finance & Operations
Email #061511
State Fleet Vehicle Usage
June 13, 2011
Department Head and Finance Contacts:
UND recently implemented Policy 6.2, Use of State Vehicles http://und.edu/finance-operations/_files/docs/6-2-use-of-state-vehicle.pdf.
Vehicle reservations will now require submission of the UND Vehicle Request form which can be found at: http://und.edu/finance-operations/transportation/_files/docs/und-vehicle-request-form.pdf . Please review the new policy and form – the form must be completed, signed by proper authority and forwarded to Transportation. The form should be submitted one week in advance to ensure availability of a vehicle. No reservations will be made until the paperwork is complete.
Departments with outreach employees who utilize vehicles from other state pools must also adhere to this policy. Outreach employees should complete their form, acquire proper signature and forward it to Transportation. The dispatcher will make the reservation at the appropriate motor pool and send a confirmation to the user.
Further information regarding Policy 6.2 and use of state fleet vehicles will be provided at a U-2 session, Use of North Dakota State Fleet and UND Leased Vehicles, June 16th at 9:00 AM. Please register for this session at: http://u2.und.edu/sessions/session.cfm?session=U2.S11.0058.
Peggy Lucke
Associate Vice President for Finance and Operations
Email 060911
Golf Course Liability Policy
June 8, 2011
Finance Contacts:
The Ray Richards’ Golf Course Liability Policy (2.16) has been revised. This policy was originally issued August 15, 2007.
Notable Changes: Combined two existing policies, Damage to Vehicles and Damage to Buildings, and put in F&O policy format. The combined policy was reviewed and approved by General Counsel.
This policy has been posted to the VPFO website:
- New and Revised Policy Updates: http://und.edu/finance-operations/policy-new-revised.cfm
- A-Z Policy Index: http://und.edu/finance-operations/policy-a-z-index.cfm
- Division Policy Index: http://und.edu/finance-operations/policy-division-catalog.cfm
Jennifer Dobrowski
Special Projects Assistant to the VPFO
Email #060811
Fiscal Year End Procedures Memo
May 31, 2011
Finance Contacts:
Please see the attached memo from Sharon Loiland regarding Fiscal Year End Procedures.
Thank you,
Finance & Operations
Email #053111-SAS2
PCard Allocations on Grant Funds
May 19, 2011
Finance Contacts:
When allocating PCard charges to a grant or contract funding source using a journal entry or PaymentNet, you must change the account code to properly classify the charge. The account code, 532105 Purchasing Cards, has been deactivated in the PeopleSoft Grants module so any purchase using that account code will error out. When that happens, the charge will be placed on the default funding source for the PCard.
David Schmidt
Associate Vice President for Research & Economic Development
Email #051911-2
UND Foundation FYE Procedures
May 19, 2011
Finance Contacts:
Please see the attached noticed from the UND Foundation regarding fiscal year end procedures.
UND Foundation FYE Procedures Memo
Thank you!
Email #051911-3
Use of State Vehicles Policy
May 19, 2011
Finance Contacts:
President Kelley signed the following policy on May 16, 2011:
- Use of State Vehicles (6.2) – New
This policy has been posted to the VPFO website:
- New and Revised Policy Updates: http://und.edu/finance-operations/policy-new-revised.cfm
- A-Z Policy Index: http://und.edu/finance-operations/policy-a-z-index.cfm
- Division Policy Index: http://und.edu/finance-operations/policy-division-catalog.cfm
Please note: It is the Responsible Office’s duty to disseminate this information and train staff regarding the contents of these policies.
- Use of State Vehicles (6.2) – Safety and Security via Transportation
Jennifer Dobrowski
Special Projects Assistant to the VPFO
Email #051911-1
Fiscal Year End Procedures
May 9, 2011
Finance Contacts:
Please see the attached memo from Sharon Loiland, Controller, regarding the 2011 Fiscal Year-End Procedures.
Fiscal Year End Procedures Memo
Thank you!
Finance & Operations
Email #050911-1