Upon receiving termination paperwork from the employee's department, an employee is paid out any remaining vacation hours the pay period after their final check. This is figured by the hourly rate times hours of vacation. An employee is paid out sick leave hours ONLY if he/she has been employed for 10 years or more. If that is the case, the employee is paid 10% of the total sick leave hours still on record times the hourly rate. (If a terminating employee is negative in either sick or vacation hours, it will be taken from their final paycheck.)

Yes. The department will need to send paperwork to the payroll office indicating what dates the employee is taking without pay. If the employee is to be gone a few days in the pay period, the salary is again figured on a percentage basis (the number of days worked divided by the days in the pay period). If the employee is on Leave of Absence for a number of hours, then it will be figured by the hourly rate times hours not worked and subtracted from the pay period salary. If the employee will be on Leave of Absence for an entire pay period or more, his/her paycheck will be stopped entirely until the department indicates that the employee is returning to work.

When an amount of sick or vacation shows up in the area "deducted this pay period" on the check stub with a (-) minus symbol, it means that the amount was subtracted from the taken year to date and added to the balance. If you check your balances from the previous paycheck, you will see the correction in your balance.

All full time employees start with 8 hours of vacation per month. After completing 3 full years, you go to 10 hours per month. After completing 7 full years, you go to 12 hours per month. After completing 12 full years, you go to 14 hours per month. After completing 18 full years, you go to 16 hours per month and that is the cap for earning. Vacation and sick leave accrual amounts are calculated on your percentage of full time. If you are a 75% of full time employee, your leave is calculated on 75% of the full time earning rate.

Our records indicate that you had already taken 20 hours of dependent sick leave. Since the maximum allowable per calendar year is 80 hours, the balance would have to be taken from vacation.

Personal sick leave is for your illness, not your dependents. UND allows employees to take 80 hours per year of our existing sick leave balance for time we need off due to the illness of an eligible dependent. Previous to this policy, any time we needed off due to the illness of a dependent had to be turned in as vacation leave.

Yes. There are no exceptions to the use or lose policy.

Yes. If you terminate and return to any North Dakota State agency within one year, you can get back any sick leave hours that were not paid out to you when you terminated. Your years of service from your previous employment will be adjusted for the period of absence. This means that you will start earning vacation at the same rate you earned when you terminated.

In order to receive donated leave, you have to exhaust all of your sick and vacation leave balances. After discussing your situation with your supervisor, a letter should be sent to the Director of Human Resources & Payroll Services, describing your situation and the need for extended leave. This letter should be accompanied by a letter from your doctor explaining your inability to work and estimated date of return to work. Upon approval by the HR/Payroll Director, employees can begin to donate sick and vacation time to you. You can receive 693 hours in a one-year period, (prorated for part-time employees). If an employee donates leave to you, it is given to your vacation balance or sick leave balance, depending on the type of leave donated.

You can donate 5% (or less) of your current sick leave balance and any amount of your vacation as long as you maintain a vacation balance of 40 hours.

Yes. You can donate to as many co-workers as you want regardless of when you last donated. You just have to follow the policy of donating 5% (or less) of your current sick leave balance and any amount of your vacation as long as you leave yourself with 40 hours of vacation balance.

Only if she has been approved to receive donated leave. Employees cannot donate leave to co-workers who have not met the requirements for leave donations.