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Policies New and Revised
Policies/Procedures Awaiting Comment
Posted: January 15
Comment Period: Ongoing
An initial comment period was held August 29 – September 30, 2013, for this interim policy. No document changes were made between the first and second comment periods.
While this policy is new, it specifically outlines parking processes and procedures that have been in place for some time. During its interim phase, the policy will be used to handle parking-related issues; and students, faculty and staff may participate in a campus-wide comment period. This process will allow for complete campus feedback and additional policy revision as necessary.
Note: In accordance with North Dakota State Board of Higher Education policy 305.1.4(h) all interim policies are to be presented to President's Cabinet no later than six months after initial approval for review and decision. That stated, the interim Parking policy will return to President's Cabinet for review and an extension of interim approval on January 27. Final action on this policy will be taken by the President on or before July 27, 2014.
Policy Statement: Any motorized vehicle operated on the property of the University of North Dakota is subject to all regulations governing parking at the institution. All campus parking may be restricted to vehicles with permits which authorize parking in that area or where the pay-as-you-go fee has been paid. Parking enforcement is conducted year-round, 24 hours per day.
Reason for Policy: The regulation of parking is a service to the University, and is intended to protect student, staff, and faculty pedestrian mobility; use available parking space in the best interests of the entire University; and maximize parking area consistent with land needs for the academic function, topography, financial feasibility, and maintenance of the natural beauty of the campus.
View entire policy document: Parking (2.27)
- Robyn Bancroft
Parking Service Business Manager
- Peggy Lucke
Associate VP for Finance and Operations
New Policies and Procedures
Policies (and some procedures) that have gone through the two week comment period, standard review process and have been endorsed by President's Cabinet, become official Finance and Operations policies after being signed by the President. New policies are listed here.
Change in University Operating Status due to Inclement Weather (3.6)
Posted: April 7, 2014
President Kelley signed UND policy 3.6, Change in University Operating Status due to Inclement Weather, on April 3. This is a new policy.
Policy Statement: The University of North Dakota (UND) may change its operating status during and surrounding periods of inclement weather. At such times, the University has a prescribed method for evaluation and communication of these changes to University staff, faculty, and students. Academic and administrative units are expected to abide by any decision made by central administration regarding operating status.
Reason for Policy: UND wishes to protect the safety of its community members, intellectual property, and facilities in periods of inclement weather. To that end, the University is committed to operational consistency and efficiency when a change in operating status is warranted.
View entire policy document: Change in University Operating Status due to Inclement Weather (3.6)
Agreement or Contract Authorization (1.4)
Posted: March 24, 2014
President Kelley signed UND policy 1.4, Agreement or Contract Authorization, on March 18. This is a new policy.
Policy Statement: Agreements or contracts binding the University of North Dakota (UND) require review per State Board of Higher Education (SBHE) policy and North Dakota University System (NDUS) procedure. Unless otherwise delegated by the president, review of agreements or contracts will be conducted by UND's legal counsel, and signed by the president or appointed delegate.
Standard form agreements or contracts that are substantially equivalent to documents previously reviewed by UND's legal counsel or other qualified person do not require review each time they are used or minimally altered. Departments must submit their contracts to the University's legal counsel for review at least once in five years. Contracts should have the date of inception or first use and date of most recent review in the footer of the document.
Reason for Policy: Pursuant to SBHE policy 840(1) and NDUS procedure 840(1), UND must ensure agreements or contracts involving UND, not otherwise exempt from review, are reviewed by the University's legal counsel or other qualified person. To assist with compliance, responsibilities for reviewers and authorized signers are defined in this document.
View entire policy document: Agreement or Contract Authorization (1.4)
Long-Term Medical and Family Leave (FMLA) (3.8)
Posted: January 30, 2014
President Kelley signed UND policy 3.8, Long-Term Medical and Family Leave, on January 27. This is a new policy.
Policy Statement: University of North Dakota (UND) provides employees long-term medical and family leave benefits to assist them in meeting personal, parental, family health, and military needs.
Reason for Policy: UND is committed to assisting employees balance the diverse responsibilities of their personal and professional lives. This policy is established in accordance with and either meets or exceeds the requirements set by state and federal laws including any North Dakota state disability laws and the Family Medical Leave Act (FMLA).
View entire policy document: Long-Term Medical and Family Leave (FMLA) (3.8)
Updated/Revised Policies and Procedures
Policies (and some procedures) periodically undergo review and revision. These documents may or may not require endorsement by the President's Cabinet depending on the extent to which revisions are made. Policies and procedures that have been revised are listed here for approximately three months.
Posted: April 10, 2014
Revisions: Added a section to procedures identifying items not governed by Refunds (2.30). This includes credit memos, canceled/void checks and unallowable expenses mistakenly charged to UND.
View entire policy document: Refunds (2.30)
- Student Account Services
Employee Travel: Lodging (2.20)
Posted: April 10, 2014
Revisions: Changed in-state lodging rate from $77 to $83; changed maximum amount employees can claim for in-state lodging from $69.30 to $74.70; and added reference to NDUS procedure 806.1(11) for those who, in the unlikely situation, cannot find lodging at 90 percent of the GSA rate.
View entire policy document: Travel - Employee: Lodging (2.20)
- Accounting Services
Use of State Vehicles (6.2)
Posted: April 10, 2014
Revisions: Expanded Distracted Driving section to reference the use of a wireless communication device in an emergency situation; and added a Lost Vehicle Keys section to identify the reimbursement or payment by a department for a lost key as an unallowable expense.
View entire policy document: Use of State Vehicles (6.2)