DUNS (Data Universal Numbering System) and SAM (System for Award Management) Instructions

(For Purchases ≥$25,000 using Federal Funds)

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Effective July 1, 2011, the University will not issue a subrecipient award, vendor subcontract or vendor purchase order valued at $25,000 or more to an entity that does not have a DUNS (Data Universal Numbering System) number and is not registered in SAM (System for Award Management) when federal funding is being used. This does not apply to local or appropriated funds.

The University is required to report such expenditures under the Federal Funding Accountability and Transparency Act (FFATA). In order to meet this federal requirement, the department will be required to obtain the entity's DUNS Number and verify that the entity is registered in SAM prior to submitting the paperwork to Purchasing.
Departments are required to include the DUNS number and SAM information on the Purchase Requisition and Sole Source Justification forms when making a vendor purchase with federal funding. The Purchase Requisition and Sole Source Justification forms have been revised to include this information and must be completed by the department prior to submitting to Purchasing for processing.

The revised forms are located on the Purchasing web site.

DUNS (Data Universal Numbering System) Search Instructions

• Obtain the vendor's DUNS number directly from the vendor or locate the DUNs number in SAM.

• Insert the number on the appropriate form.

System for Award Management (SAM) Search Instructions

• PDF (01.09.13)