UND Stationery System
The UND Printing Center ceased operations June 30, 2013. Orders for official UND stationery (letterhead and business cards) must now be placed with Duplicating Services. U&PA is working to find a printing service provider for envelopes. In the interim, please direct questions to JoAnn Albrecht at 777.2971.
The Division of University & Public Affairs (U&PA) has been designated by the Office of the President to monitor and maintain compliance with policy, procedures, and content for official letterheads, envelopes, and business cards.
UND academic departments and administrative units should use the approved, official layout design (including colors, typeface, and placement of all elements) for letterheads, envelopes, and business cards. These should not be altered or rearranged.
Printing specifications and examples of the official UND letterheads, envelopes and business cards follow in the section below.
Color and Paper: UND letterhead should be printed as four color (CMYK) process. Paper should be smooth white, letter sized (8.5" x 11") paper.
Typeface: The college/school/division title (if present) and the main body text is Minion Pro (small caps). The contact information and Equal Employment Opportunity (EEO) statement text is Helvetica.
UND Logotype: The Primary UND Logotype is to be reproduced from an authorized original at all times. The logotype is 3.75" wide. A 0.5" margin is to the left of the logotype.
URL: The University of North Dakota URL (UND.edu) is left justified with the line extending to the 2" right margin. The baseline of the URL aligns with the baseline of the logotype.
Header Margins: Left and right margins are 0.5" and the top margin is 0.625" to top of the logotype. The top of the title line/contact information is 0.185" from the baseline of the logotype and a 7.125" green horizontal line (.75 pt stroke) equally divides the space between the logotype and contact information.
Contact Information: The minimum amount of information included on letterheads is the department/office/unit/program name, building, room number, street address, stop number, city, state, zip code, and general office telephone number(s) with area code. The unit fax number and unit email may also be included. The contact information is flush left to the URL with the longest line extending to the 0.5" right margin.
Type Sizes: The optional school/college/division title (under the UND Logotype) is 11.5-point medium with 9.5-point leading (tracking: 50). The URL is 14-point bold (tracking: 50). The department/office/unit/program line of the contact information is 10-point bold and all other contact information is regular with 12-point leading. The body is 10-point regular with 12-point leading. The EEO statement is 7-point italic.
EEO Statement: Place "The University of North Dakota is an equal opportunity/affirmative action institution" statement so the baseline is 0.25" from the bottom of the letterhead, flush right with a 0.5" right margin.
Body Copy Margins: For typing letters, the block style is preferred with 1" left margin and a 1" right margin. Begin the body of the letter at least 3" from the top of the page and allow at least a 1" margin at the bottom of the page. The text should be left justified.
Embossing, Engraving: Engraved or embossed letterheads are not recommended. Please consult U&PA at identity@UND.edu with any requests for engraved or embossed letterheads.
Monarch Size: A half-size letterhead sheet (5.5" x 8.5") is also available. Contact U&PA for design and guidelines at identity@UND.edu.
Personalization: Personalization is not recommended due to logistics and increased costs, as it restricts department-wide use. Personalization can be achieved with the typed name and signature and through the use of business cards. For permission to print personalized letterhead, contact U&PA at identity@UND.edu.
Secondary Logos or Slogans: Inclusion of a secondary logo or a line of a sub-message, or "slogan," can be approved on the official UND letterhead if it suggests worthwhile communication about the unit. Approval must be granted for such additions by U&PA. UND Duplicating Services will relay such requests to U&PA when letterhead printing orders are placed.
Standard UND Letterhead
Standard UND Letterhead with Title
Color and Paper: UND Envelopes should be printed in two colors: Green (PANTONE 347) and Black. Smooth white envelope paper that matches the UND Letterhead paper should be used.
UND Logotype: The Primary UND Logotype is to be reproduced from an authorized original at all times and the size of the logotype should be 2" wide.
Margins: The logotype is placed in the upper left-hand corner of the envelope with a 0.25" margin on the top and the left. The top of the title line is 0.1" from the baseline of the logotype and a 2" green horizontal line (.75 pt stroke) equally divides the space between the logotype and title line.
Contact Information: The minimum amount of information included on all envelopes under the logotype should include the unit name, room number, building, street address, stop number, city, state and zip code. Some text content variations may be needed to fit situations particular to specific units. Envelopes that contain only the institution name with no unit name and address are not allowed except with permission from U&PA (identity@UND.edu) for a special use purpose.
Type Sizes: The unit title is 12-point semi-bold (tracking: 25) and the address is 10-point regular with 12-point leading. Below the complete address (separated by a partial line space of 5 points), the text "Address Service Requested" may be placed in 9-point regular. The type should left align with the logotype.
Names and Titles: The names and titles of individuals are not to be printed on envelopes.
Embossing, Engraving: Engraved or embossed envelopes are not recommended. Please consult U&PA at identity@UND.edu with any requests for engraved or embossed stationery.
Monarch Size: For more informal correspondence, monarch-size envelopes have been approved. Contact U&PA for design and guidelines at identity@UND.edu.
Secondary Unit Logos or Slogans: Secondary Unit Logos and other additional elements are not permitted on the official UND envelope, partly because of Postal Service regulations.
Standard UND Envelope
Standard UND Envelope with Dept/Office/Unit/Program
Color and Paper: UND Business Cards should be printed as four color (CMYK) process. Smooth white paper should be used.
Margin: 0.125" on all sides.
UND Logotype: The Primary UND Logotype is to be reproduced from an authorized original at all times and the size of the logotype should be 2" wide. The logotype should be placed in the upper left corner with a 0.125" top and left margin.
URL: The University of North Dakota URL (UND.edu) is aligned with the baseline of the logotype and has a 0.125" right margin.
Type Size: The first and last name is 10-point bold with 12-point leading. The URL is 11-point bold. All other contact information is 8-point regular with 9-point leading.
Embossing, Engraving: Engraved or embossed business cards are not recommended. Please consult U&PA at identity@UND.edu with any requests for engraved or embossed business cards.
Type Placement and Content: Name, position, and unit information is flush left and with 0.125" margin from the baseline of the logotype and 0.125" left margin. Space between the name and logotype should be divided by a 3.25" green horizontal line (.5 pt stroke). Mailing address information is flush left in the lower left corner with 0.125" left and bottom margins. The mailing address consists of the building, room number, street address, city, state and zip code. Individual contact information is flush right with 0.125" right and bottom margin.
Individual contact information required on each individual's business card consists of:
- First and Last Name
- UND Mailing Address (as specified above)
- Phone Number (at least one)
- Email Address
Optional information that can be added when applicable:
- Additional UND Titles
- Additional UND Phone Numbers
- Specific UND URL (Department or Division)
- Fax Number
Sections of individual contact information should be separated by a partial line space such as phone numbers, emails, and URLs to help separate the forms of communication. Only include official UND email addresses or websites on business cards.
Standard UND Business Card