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Constitution

 

PREAMBLE: We, the American Indian Students of the University of North Dakota do hereby declare this constitution to be the lawful governing document of this organization. May this document serve in guiding us in preserving our culture and traditions, and to realize and promote the concepts of education and the spirit of progress as handed down by our ancestors to assist us on our academic journey.

ARTICLE 1: Organization This organization shall be known as the University of North Dakota Indian Association (UNDIA).

ARTICLE 2: Purpose

1. To establish and perpetuate a sense of community among all American Indian students and family at UND.

2. To help incoming American Indian students transition to UND student life.

3. To work with the various programs at UND concerning tutorial services, counseling, advising, guidance, etc., for American Indian students.

4. To promote a better understanding of cultures between American Indians, students, faculty, staff, and the general public.

5. To promote a better educational system for American Indian students at UND and in North Dakota .

6. To perpetuate and uphold the character and integrity of American Indians on campus, and as a people and a nation by ensuring equitable treatment, expression and exposure on the UND campus.

Article 3: Membership

1. Membership is open to any UND student.

2. Upon enrollment all American Indian students are automatically members of the University of North Dakota Indian Association.

3. All members must be enrolled at UND.

4. Membership in this organization shall be without regard to race, sex, sexual orientation, color, creed, religion, national origin, age, marital status, veteran status, political belief, affiliation, handicap, membership or non membership in any organization.

5. All members shall have one vote and shall be registered as a voting member.

6.Associate members are welcome from other American Indian community organizations, but shall have no voting powers and shall be recognized as such.

ARTICLE 4 Executive Board

The executive board comprised of ten members and shall administer all UNDIA activities. These positions shall consist of the following:

1. The President shall be an at-large member whose duties shall be to preside over all General and Executive Board meetings of UNDIA and be responsible for the management of all business functions of UNDIA within the Executive Board, thereby communicating information on the progress of activities of the various committees described herein. The President sh all have veto power over all actions taken by the Executive Board. A presidential veto shall only be overturned by a 2/3-vote majority of the UNDIA general membership.

2. The Vice-President / Wacipi Chairperson shall assume responsibility for all activities in the absence of the President and be responsible for chairing, planning, and organizing the Wacipi along with working closely with the UNDIA Fundraiser.

3. The Secretary shall be responsible for keeping records for all meetings and activities of UNDIA, composing correspondence as needed, managing the UNDIA office area, and ordering supplies and materials as needed

4. The Treasurer shall be responsible for keeping records of the financial status of UNDIA and maintaining an accurate accounting of funds, along with providing a monthly financial report to the UNDIA Executive Board.

5. The Time-Out Chairperson shall plan and organize all events for the Annual UNDIA Time-Out Week.

6. The Public Relations Chairperson shall be responsible for the initiation of all publicity for planned activities and events of UNDIA by the various committees as notified by the committee chairpersons.

7. The Social Activities Chairperson shall plan and organize activities at the Native American Cultural Center for the UNDIA membership.

8. The Historian shall be responsible for maintaining archival records and history of UNDIA and shall also serve as the UNDIA website coordinator.

9. The Fundraising Chairperson, along with the UNDIA Executive Board, shall be responsible for initiating, planning, and organizing all fundraising activities.

10. The Volunteer Coordinator shall be responsible for recruiting volunteers for the various UNDIA events throughout the year, including the Time Out Week and Wacipi.

ARTICLE 5: Elections

1. An election committee shall be established on a volunteer basis at a general membership meeting of the spring semester.

2. Elections will be held during the month of April. The election date shall be agreed upon by a simple majority vote of the UNDIA membership.

3. The process to be used shall be a ballot election.

4. Nominations must be validated by the advisors to verify at least part-time enrollment, and GPA status.

5. In case of a vacancy in the office of the President, the Vice-President shall assume the office. The executive board shall fill other officer vacancies through appointment by a simple majority vote.

ARTICLE 6: Executive Board Duties and Qualifications

1 The Executive Board must have a minimum 2.0 cumulative grade point average. All elected freshmen must maintain a minimum 2.0 cumulative grade point average. This will be monitored by the advisors.

2. The Executive Board shall maintain at a minimum, part-time enrollment status. Part-time enrollment status is defined as completing a minimum of 6 semester hours each semester. This will be monitored by the advisors.

3. The Executive Board shall develop monthly reports of all activities, events, and plans.

4. The Executive Board must abide by the Multicultural Awareness Committee, Student Activities Committee (SAC), UND, and UNDIA policies, procedures, and regulations.

ARTICLE 7: Meetings

1. The general membership monthly meeting dates shall be determined each year.

2. Additional meetings shall be held as often as necessary.

3. The quorum for the general membership meeting will consist of members present and 2/3 of the Executive Board

4. Executive Board meetings shall be called by the Executive Board or by a group of members with the consent of the President.

5. The quorum for Executive Board meetings shall be 2/3.

6. The President, with the consent of the Executive Board, may postpone any meeting except the meeting for the election of the officers which can only be postponed by a majority vote.

7. Special meetings may be held at the request of the members of UNDIA.

ARTICLE 8: Removal of Officers, Members, and Advisors

1. The policy of removal shall be executed by the Executive Board.

2. Reasons for removal: a. Inappropriate or misuse of the Native American Cultural Center.

b. Conduct unbecoming for officers or members.

c. Misuse of funds.

d. Dereliction of duties.

e. Two unexcused missed meetings by Executive Board Members.

f. Violation of University Policy.

g. Violation of UND Code of Student Life.

3. Procedures for removal:

a. There shall be notification of the intent to remove member(s) or officer(s) by the Executive Board. b.

There shall be a hearing of the said accused with the Executive Board. Removal will consist of 2/3 vote of the Executive Board.

c. The option of appeal shall be made by the accused to the Executive Board which will then appoint a chairperson to form an appeals committee. This appeals committee shall include the appointed chairperson, a faculty member, and five designated UNDIA student members-at-large. The final decision shall be made by a simple majority vote.

ARTICLE 9: Amending the Constitution and Bylaws

1. The Executive Board has the authority to make changes on behalf of the general membership as long as it does not violate the constitutional rights of the general membership or the Constitution itself.

2. Any amendment to become part of the Constitution or Bylaws must be passed by a 2/3 majority vote of the members present.

3. All amendments to the Constitution must be approved by the UND Student Policy Committee before they take effect.

4. The Executive Board shall be responsible for forming, enacting, and maintaining bylaws and policies that are passed by a majority of the general membership.

ARTICLE 10: Advisors

1. Any UND faculty or staff member may serve as the Major Advisor when appropriately nominated and voted upon by the UNDIA Executive Board.

ARTICLE 11: Summer UNDIA

1. Students wishing to organize an active UNDIA during the summer months may do so by:

a. Electing officers to serve during the summer months.

b. Faithfully executing all provisions of this Constitution.

c. Fund-raising shall consist of luncheons, raffles, and other activities in accordance to set policies.

d. All financial transactions will be administered by the Accounting Services office through the UNDIA Student Account (deposits, vouchers, payments, etc.).

e. Two signatures are required in processing all vouchers: the President or Treasurer, and the Major Advisor.

ARTICLE 12: Financial Structure

1. General membership dues are not required.

2. Financial needs are met by MAC & SAC allocations, and by fundraising efforts.

a. The MAC & SAC proposals and budgets must be developed, presented and approved during the beginning of the Fall Semester of each academic year.

b. Fundraising shall consist of luncheons, raffles, and other activities in accordance to set policies.

3. All financial transactions will be administered by Accounting Services through the UNDIA Student Account (deposits, vouchers, payments, etc.).

4. Three signatures are required in processing all vouchers: the President, Treasurer, and the Major Advisor.

ARTICLE 13: Student Activities Advisor

Any changes in the UNDIA Executive Board Offices and mailing addresses should be submitted to the Student Organizations Advisor within two weeks of such a change.

ARTICLE 14: Parliamentary Procedures

UNDIA has adopted Robert's Rules of Order as the authority for parliamentary procedures.

ARTICLE 15: Official UNDIA Logo

UNDIA has adopted this logo as the official logo of the organization, it shall be used on stationary and other promotional materials as the organization sees fit.