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Staff Senate welcomes questions and ideas. Please click below to submit a suggestion.
Please scroll to the bottom of the page to view previous suggestions and their responses.
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Suggestion February 11, 2016: I am a nine month employee and have to pay for a 12 month parking pass. Why is that? I should be able to have the three months refunded that I don't use.
Response: So I will start with the Parking Policy
Page 8 Parking policy
PERMIT REFUNDS – Faculty, staff, affiliate, and student permits may be returned for a partial refund if it falls within the refund schedule. Retiree permits, as well as temporary and guest passes, are non-refundable. Permits must be brought to Parking Services where a refund may be issued. For a refund schedule visit Parking Services website or reference Appendix 3 - Refund Schedule.
Prorated according to Payroll periods
Prorated according to Payroll periods
Prorated according to Payroll periods
Reserved Ramp Parking
Prorated according to Payroll periods
Prorated according to Payroll periods
Prorated according to Payroll periods
So as a 9 month employee if you are on payroll deduction and return your permit, no further deductions will be taken. Essentially you have paid for what you have used and no refund should be issued.
If you purchased your permit as a one-time payment you are tied to the refund schedule. When you return your permit will determine the amount of refund based upon the date.
Since the cost of our permits is prorated so is the refund, as such the cost is when demand is peaked (during the academic year) rather than a flat rate across the board. For the A permit the refund is calculated based upon a $12.50 reduction each pay period (same as the payroll deduction) until the amount reaches $50 (3/15-3/31) after which there are no refunds given and the permit purchase price has also been prorated to $50. When the cost is broken down, someone who works 9 months and pays the full price for their permit still pays only $1.25 per day for parking on campus.
I am happy to discuss specifics with anyone that has a question, please contact me we can set up a time to discuss.
Director, Parking and Transportation
Suggestion January 28, 2016: I love the new salad line option at Marketplace. I think it is fantastic that we have that option when we go there. However I along with many of my coworkers were extremely disappointed to see the rotating menu - specifically the grilled cheese and soup day and the home style favorites day go. Is there any way they can make the salad option Monday Wednesday Friday and bring back the grilled cheese on Tuesdays and the home style type meals (BBQ Beef Hot Turkey/Beef mashed potatoes etc) on Thursdays? This would be the best of both worlds and would definitely bring some people back to buying lunch at Marketplace.
Response: Based on the feedback Dining Services received through the Dining master plan completed by the Baker Group, Inc. a fresh made to order salad concept was added to the options at OMM. As a result of that transition, the counters were redesigned to accommodate the necessary cold pans needed to offer the salad concept. Because of the redesign of the counters, the grill used to make the sandwiches and other hot made to order items no longer fits on the counter.
Suggestion January 26, 2016: Why are Denim Days on Mondays and Wednesdays this year instead of Wednesdays and Fridays? Having denim day on Mondays is one of the worst ideas I've ever heard. First and most notably having a denim day on a Monday makes the entire University look unprofessional. Next some people can't participate in Denim Days when they are on Wednesdays (let alone Mondays) due to supervisors meetings or other professional dress protocol situations. Having them on Mondays makes it even more difficult to participate. Fridays tend to be a more casual day with less appointments and meetings for most so having a denim day is appropriate and appreciated on those days. Denim days in my opinion should only be offered on Fridays. If anything at least one of the days should be a Friday. Denim Days do not belong at the beginning of the week.
Response: This fall the Denim Day Committee saw a large decrease in Denim Day donations on Fridays. The timing appears to be in direct correlation with the implementation of UND Spirit Days on Fridays. Word reached the Denim Day Committee that many offices across campus were allowing their staff to wear jeans in conjunction with Spirit Days; and even though it was also a Denim Day on some Fridays, it appears that individuals did not donate on those Friday because their office allowed them to wear jeans. As a result of a significant amount of lost funding the Denim Day committee discussed and voted to change Denim Days from Fridays to Mondays.
Selecting Denim Days has always been a “you can’t please everyone” situation. There are individuals on campus that do not want Denim Days on Wednesdays because of church related activities on Wednesday nights. There are other individuals who do not want Denim Days on Fridays because they don’t work on Fridays or because their office allows casual Fridays (even before Spirit Days was implemented). Similarly, it is not surprising that some do not agree with Denim Days on Mondays for other reasons. The committee will re-evaluate the selection of best days for Denim Days in 2017.
Suggestion January 26, 2016:
Can the garbage dumpster on the backside of the Memorial Union
that is used by dining services please be replaced so that it does not leak? It is absolutely disgusting and a safety hazard to have it leaking garbage juice all year long. I for one do not appreciate having to walk through a sticky stream of garbage drippings every day on my way to and from the ramp. It makes my shoes sticky it smells terrible (especially when it is hot outside) it is slippery and it takes away from the beauty of the campus. I know for a fact that I am not the only staff member who feels this way.
Response: Thank you for bringing the matter to our attention. The dumpster will be replaced immediately. We are working with Dining Services also to ensure that the waste is disposed of properly.
We are sorry that you had to tolerate the nuisance. In the future, please call Operations Center (ext. 2591), or send us an email at Contact Facilities Management , and we will address the issue as soon as possible.
Past Submissions and Responses
Click on the suggestions below to expand and reveal the responses.
With all the meetings that have to deal with the new budget model or updates on imagenow and applitrack etc.why not have a video of these instead of people needing to physically go to a meeting. The parking alone is terrible and the meetings although important are time consuming. Maybe a link so people could ask questions would also be helpful.
Response 10/16/15 Part A: Thank you for sending the question. I can only speak from the MIRA perspective. In the future, we do plan to stream and/or record the presentations. At this time, the information is very fluent. We are continually updating and refining the presentation to insure the most current information. We are also revising the presentation as questions are asked and feedback is received. The Central Budget Office will be collaborating with the University Senate Budget, Restructuring and Reallocation Committee on all future presentations. In the meantime, Margi Healy did a voice over PPT called Budget 101. There are a few out of date slides but it does provide an introduction to MIRA. Here is the link to that recorded presentation. http://und.edu/provost/_files/audio-video/und-budget-model.mp4 We will be launching a website in the next couple of weeks that will also provide more information.
Response 10/16/15 Part B: Thank you for your question. Learning & Development (L&D) strives to bring training forth in a variety of ways. This includes: in person, live streamed, and archived recordings to assist individuals with their learning. Many of the sessions we offer we do live stream and record to reach individuals who can’t attend in person. Please know if there is a session you would like to see streamed live or recorded all you have to do is ask. If the presenter approves and L&D staff are available we are happy to do so. Thank you for your suggestion and we appreciate your feedback.
General Facilities Suggestions
There is currently a water fountain on the 1st floor of McCannel Hall. Would it be possible to convert this to a hydration station? Especially during cold and flu season it would be helpful to have a more sanitary option to fill my water bottle.
Response 12/31/15: When a water fountain malfunctions and requires replacement, Facilities Management will replace the water fountain with a hydration station using Facilities repair funds. A Department may request, and pay for the installation of a new hydration station at any time.
If the Department in McCannrel Hall desires a new hydration station, the Department may submit a Project Request with appropriate funding information. The link to the Project Request can be found on Facilities Management website.
I would like to see the Staff Senate partner with UND admin and student organizations to recycle more UND campus waste (food, electronics, plastic, paper as well as useable goods). This link has several examples of Colleges and Universities who have repurposed and recycled to great affect. I think UND could do just as well. www.thebestcolleges.org/11-college-recycling-programs-that-put-all-others-to-shame/
Response 6/4/15: A small working group from Staff Senate and the Office of the VPFO plan to meet a discuss recycling options for UND.
Now that the snow has arrived it concerns me when sidewalks, doorways and parking lots are not cleared in a timely manner. I noticed on Wednesday, December 4th that the sidewalks I had to walk on was barely cleared enough to walk on in the morning and was still not cleared when I was leaving for the day. The parking lot was still not cleared when I came at 8 am and when I left for the day and the sidewalks into our building with a handicap door were still not cleared properly at 4:30 pm. This doorway is used by students, faculty and staff.
Response: All buildings have custodial staff assigned to the buildings to clean them. When it snows they also have to shovel/clear snow at building entrances and portions of the sidewalks.
We generally go out a minimum of 6 feet from the building, more often it is 9 feet or more depending on the situation and configuration of the building. There are times when we have to go further and may make a path that is free of snow to walk on. It may not be the entire width of the sidewalk due to many factors.
Most of the staff works 11pm – 7am. After 7am we have a smaller crew to clear snow as best we can, as it comes down.
When we have snow we focus on the critical areas first and try to get to all areas in a timely manner. We have over 200 buildings on Campus and we try to keep the sidewalks clean for the safety of all people who use them.
I would very much like to address this particular incident but I would need a little more information to do that such as building name, entrance, and snow conditions. If you ever need further assistance or have other concerns please contact facilities as they occur so we can correct them.
Parking & Transportation
I am very confused why there are special parking places for people who ride motorcycles to work. This is especially frustrating since they are allowed to park on the Twamley Hall main lot where parking spaces are few. The rest of the staff needs to get to work early in order to park on the main lot but motorcyclists automatically get a space. I would appreciate if this was looked into with the parking office. Thank you.
Response 11/25/15: Thanks for expressing your concerns regarding motorcycle parking.
There are three (3) ways that parking operations primarily handle motorcycle parking.
- Motorcycles park in designated motorcycle spaces.
- Motorcycles park in regular vehicle parking spaces.
- Motorcycles park in yellow hashed out areas.
Right now UND allows motorcycles to park in all 3 of these manners in different locations around campus.
Each has its merit in terms of the overall parking plan, but we will be standardizing this as we move forward with our plan for the future.
In the Twamley lot there is a motorcycle space, that was created based upon safety issues. The main reason for creating designated motorcycle spaces is safety. Hashed out areas are designed to keep vehicles out of drive lanes and protect safe access for all, when motorcycles park in hashed out areas they can be a hazard in those safety buffer zones. On the other side of the coin when motorcycles are allowed to or required to park in normal parking spaces it is hugely inefficient. As a result the best practice is to create motorcycle spaces that are both safe and maintain a smaller footprint allowing for the maximum number of “cars” to park.
As with all of our lots, spaces, rules, and operations they are being reviewed at this point.
Please feel free to contact me with any further questions.
Director, Parking and Transportation
As a staff member who is 36 weeks pregnant I was very disappointed to find out the hard way the lack of parking options that construction has created. I chose not to invest in a parking ramp pass due to taking maternity leave thinking the A lots were going to be sufficient enough. Unfortunately now that I have to leave campus for regular appointments during the day there are very few options left for spots now that three lots have been taken due to the construction on the CEC. Yesterday it took an extra 20 minutes driving to all the parking lots to be forced to park over by EERC and walk to McCannel Hall. Not only was I late for my student appointment I had to take extra vacation time to cover my time away from the office...30 minutes for parking. I understand that parking on this campus is an issue everywhere. However, I am thoroughly disgusted that zero options have been opened up in the parking ramp for A passes; one must buy the special pass and pay an arm and a leg for that luxury. Please keep fighting the good fight for us our voices need to be heard against Parking Services.
Response 10/16/15: We are sorry that an expecting mother had difficulties in finding a parking space close to her workplace. This concern had been raised in the Staff Senate earlier. The Department of Parking & Transportation Services (PTS) is striving to improve the parking experience for the campus community. After learning about the special needs of an expecting mother, PTS has launched a new program. The details of the program can be found on Parking & Transportation website. We will help an expecting mother find a suitable parking spot and the space will be reserved for her throughout the pregnancy.
We acknowledge that the passes for the ramp cost more than the “A” passes. The ramp was financed using debt. The financial proforma sets the minimum level of revenue that must be collected to make payments for the debt. The cost of passes were set to ensure that these debt payment obligations can be met. PTS, however, is beginning an analysis of the entire parking program, including debt servicing, and will study all fees-related issues facing the campus community.
Please contact PTS at firstname.lastname@example.org with any questions or comments you may have regarding your parking and transportation experience at the campus.
Staff Senate received several suggestions during the open comment period on the parking report. See suggestions and responses below.
Suggestion: Parking is very unfriendly for visitors and prospective students/parents. This gives UND a poor image and can influence enrollment. If a new building is constructed you should have to plan for/replace parking spots that are lost. Why do we have to pay extra to park temporarily in the ramp if we need to go to the Union for a meeting? It isn't fair to have to pay to do our job when parking permits are already so expensive.
Response: Parking Department has begun to work closely with the new Student and Parents Programs Coordinator, Alumni Center and other groups to welcome prospective parents and students. Some of the things we are doing are, Free Parking with detailed maps mailed to them prior to their visit, and directional signage on campus helping guide them to where they need to be. If a driver violates the Motor Vehicle Code, we are obligated to issue citations. For other violations, if they occur, we have begun issuing warning citations only.
We agree that when a new building goes up, the impacted parking spaces must be adjusted. We are making plans to accommodate Staff/Facility/Students. An example of this is the how we have adjusted the “A” spaces in and around the CEC and Core Library projects.
“A” permit holders may park in the ramp between 3:30 P.M. – 12:00 A.M. Ramp permits have a different pricing structure, and it is not fair to those permit-holders if “A” permit-holders are allowed to park in the ramp during peak hours. To allow the employees attend meetings in Memorial Union, a Department may purchase Service tags. That will allow the holders to park in service spaces around the Union. There are other surface lots available with a short walking distance to the Memorial Union that are available to use.
Suggestion: Regarding the Parking report - a couple of small areas of improvement could be implemented: First start giving out the 'I forgot to hang my permit' card that used to come with new permits. It showed a willingness to work with staff/faculty/students when a simple mistake occurs. I don't know why it was stopped but it would be nice to bring it back. The second suggestion relates to the 'No SUV/Van/Truck Parking' designations by the railroad tracks. SUVs trucks and vans regularly park in these spots. What is the point of the signs if this isn't being enforced? I believe the purpose of limiting high profile vehicles is due to lack of visibility inherent with the natural curve of the road. It becomes a safety issue when trying to leave a parking spot for those of us in lower profile vehicles whose visibility is blocked by a larger vehicle. I believe these areas should be enforced. Notice could be sent out to the campus and warnings given for a period of time before tickets are given out.
Response: Instead of a citation, we will issue one warning in a 12-month period to all vehicles that have purchased a current permit and have forgotten to hang their permit or have it displayed improperly. The vehicles that are cited in the 'No SUV/Van/Truck Parking' parking area near the Armory are extended length vehicles such as extended length trucks and Suburban’s
Suggestion: Students (Grad Students) should not be allowed to purchase "A" parking passes these passes should be for faculty and staff only. Many times the Grad Student is already receiving a stipend or tuition waiver and parking is at a premium for employees already.
Response: If a Graduate Student is doing any type of teaching they are allowed to purchase an A pass.
Suggestion: Pro-rate the parking pass for part time employees. Vacation/Sick leave is pro-rated why not pro-rate the parking pass since we don't use the parking services as often as full time employees.
Response: All Staff/Faculty/Student parking rates will be reviewed in the near future. We will review this suggestion at that time.
Suggestion: "While this configuration may require more turning movements for exiting traffic it is likely to improve overall egress and result in fewer conflicts on the exit of the garage and improved customer satisfaction." MOVING EXITING TRAFFIC TO UNIVERSITY AVENUE IS NOT A SOLUTION you just move the congestion to a busier street. HAVE YOU TRIED TO GET ONTO UNIV. AVENUE AT 4:30 OR 5? MAYBE STAFF PARKING IN THE RAMP IS ALOWED TO LEAVE WORK AT 4:15 OR SOONER TO BEAT THE TRAFFIC ENTERING 2ND AVENUE FROM WITHIN CAMPUS
Response: We will review the situation in the near future.
Suggestion: When I first started as a UND staff member 10 years ago our parking permits were much less expensive. After the building of the parking ramp our parking permits tripled in price. As staff we continue to pay extremely high parking permit prices yet at the same time this past academic year our ability to park in the ramp with our "A" permit was completely taken away (except after 4PM). I think it is ridiculous that we have to pay to park where we work. So a few suggestions: 1) Provide "A" permits as part of the benefit of working at UND as a full-time staff or faculty member (this would work if parking wasn't a stand-alone entity) 2) change the parking ramp structure back to how it was previously (reserved on floors 1 and 2; A, S and pay-as-you-go on 3, 4 and 5)
Response: All Staff/Faculty/Student parking rates will be reviewed in the near future. We will review this suggestion at that time. It should be noted that current regulations do not allow use of appropriated funds for supporting parking operations.
Suggestion: There is no way that extending the island in front of the parking ramp exit so you can only turn right will work. There is too much traffic by Swanson Hall now. You will have people trying to do a U turn at the end on 2nd Ave in a very busy student foot traffic intersection...
Turning right out of the ramp will not help as getting on to University Avenue would be a bottle neck. I suggest stop lights or for traffic from Twamley being rerouted and having them come out on 2nd Ave by the field house.
Response: We will review the situation in the near future.
Suggestion: I walk on the ramp pretty much daily. In no way is the parking ramp used in to capacity. I realize UND and Parking intend to use the ramp as a money making business rather than additional parking for staff and students - as was the stated intent at the meeting I attended with others prior to the construction of the unit. We are not all university administration who can afford guaranteed parking.
Response: The Parking Ramps permits are completely sold out year after year and there is a waiting list. When you purchase a Ramp Pass we guarantee you a spot to park on level 1, 2 or 3 so if there openings it means a person with a ramp pass is not in the ramp.
Suggestion: The diagonal parking spaces on Campus Road by the rail road tracks behind the ROTC building and the Museum of Art are too narrow. The wider straight in spaces that were there previously were much easier to park in. Also traffic on Campus Road in the same area as above goes so fast UND buses and car traffic both. I have witnessed this myself. Maybe speed bumps or a stop sign would help. There is a lot of walking traffic and backing out of parking spaces back there.
Response: The width and length of all parking spaces are within the applicable parking codes. The angled spaces provide a safer method of backing your vehicle into traffic when exiting the parking space. We will work with UPD and Transportation and continue to alert them that the speed through that area needs to reduced
While attempting to leave campus yesterday afternoon (August 25) I drove by the construction site near Upson/Core Library. Traffic was stopped due to the crews loading equipment and we remained stopped for about 10 minutes. With classes in session this could delay some students who are trying to get to their classes (I noticed that while I waited to go East a UND bus was waiting on the opposite end of the street to go West). Maybe an email should go out to alert the entire campus community to expect travel delays if they should take that route. Or is it possible that a detour could be implemented? Thank you for your consideration!
Response 9/18/15: We apologize for the inconvenience. This is a rare event, and we work with the contractors to minimize disruptions. We have communicated with the contractor again. All efforts are being made to schedule deliveries and pickups before 8 AM and after 4-30 PM.
We encourage the campus community to find alternate routes, and avoid the construction area.
A large number of comments were received regarding the closing of the Twamley Snack Bar. Many wanted to keep it open and other were giving suggestions as to the need for at least a break room with the possibility of vending machines and microwaves etc. UPDATED 7-22-14
Follow-up Response 7-22-14: A break room has been created in the space formerly occupied by the Twamley Snack Bar on the fourth floor of Twamley Hall, Room 402. New vending options are available as well as two microwaves. The break room is open from 8 – 4:30 daily.
Please be sure to leave the break room clean and tidy for all users.
Follow-up Response 6-19-14: We appreciate the feedback given to us and Staff Senate about the desire to re-open the Twamley Snack Bar and/or meet staff needs for space to eat lunch. While we understand the value the cafeteria provided some staff, due to location and low sales, it was not fiscally responsible to keep it open. We have opened the space for a temporary staff break room. Later this summer (probably in July due to the need for some re-wiring) we will be adding snack and beverage vending machines. In addition, we will place two microwaves in the space for staff to use. It will be important for staff to monitor their own clean-up.
Initial Response 4-24-14: The Staff Senate President emailed VP Lori Reesor and VP Alice Brekke. The response is paraphrased below. Thank you for passing along comments and feedback. Follow up will take place regarding some of the suggestions provided and Staff Senate and staff in Twamley will be updated on the discussions and plans for the space.
Will the mothers room previously located on the 4th floor of twamley be reopened now that the snack bar is staying closed? We have a handful of mothers who use that room and it is essential that we have access to a room that is close by so we can fit it into our busy schedules.
The Twamley Hall mother’s room will be reopening again after it was used as a staging area for the elevator remodel.
I actually have two questions/suggestions: As one of my job duties I have to take the bubble tests and USATs over to Robertson-Sayre where they get scanned and then afterwards I go pick them up. Since I often have to drop off/pick up several exams I drive over. There is a nice little area on the side of the building were I can park a service vehicle while I quickly run in. However Robertson-Sayre has NO elevator. Which means I have to carry large stacks of exams up a flight of stairs and then back down again when I return to pick them up. Has there been any talk about putting an elevator into Robertson-Sayre? I would think in this day and age all buildings on campus should be handicapped accessible. Then when I leave to go back to my office I can't make a left turn from Oxford back onto University. I know they prohibited the left turn back when they were working on the bridge in order to help with traffic but that was awhile ago. Are there plans to reopen Oxford to allow for left turns? It is very inconvenient when I have to turn right and then ultimately back track. I have also seen several people make the right turn but then do a u-turn so they can go left which in my opinion is dangerous.
Response 7/17/15: The University desires to make all buildings universally accessible. Improvements in Robertson-Sayre buildings are planned to make the building comply with American Disabilities Act. The University will implement a project to make the building universally accessible, including installation of elevators, when funds are made available by the State Legislature. The University has a huge backlog of projects, but funds allocated by the State Legislature in this biennium is not adequate to fund the backlog. Therefore, the University has to prioritize capital improvement projects. Most probably, Robertson-Sayre building will not be included in this biennium’s list of projects. We will continue to review and prioritize the backlog list each biennium.
The decision for the closure (left turn on Oxford) was made by the city and UND to work on a traffic calming scenario on University Ave. The changes included no left turn off of Cornell street and then the no left turn off of Oxford. That particular intersection has a high volume of pedestrian traffic and to keep vehicular traffic away helps with safety and traffic flow.
General HR Suggestions
Is there a reason why all applications go directly to HR and not to the department? I feel that it is a bit unfair to the applicant that one person can judge whether or not he/she is qualified for a job just by reviewing a resume some might think that this person may have a biased opinion on who is selected to go forward with interviews. Isn't there a way that the department has some say in the process as they are the ones actually hiring the person not HR.
Response: When recruiting for staff positions at the University of North Dakota, Human Resource (HR) Managers work very closely with the hiring department to determine need and job specific requirements. The hiring department is asked review their current position description and ensure that it accurately reflects what the position entails, what minimum requirements are needed, and what preferred qualifications would be most beneficial. Once the hiring department submits a requisition to initiate the recruitment process and drafts the job posting, HR reviews and approves the job posting. That job posting becomes the criteria for screening applications. HR screens all application materials according to those details. If HR has any questions about whether an applicant meets any of the requirements, they will reach out to the hiring supervisor for their opinion. The screening process is dictated by ND Century Code 37-10.1-02 (3.(b)Public Employment Preference to Veterans. The current process that is used has been in place for decades and has withstood legal challenges. If an employee feels their application material has been reviewed in error, they are encouraged to contact HR for an explanation. If an employee can show in writing that they meet a requirement they were not given points for, HR can adjust the scoring and determine if the employee now meets the scoring cut-off to be forwarded to the department for an interview.
I would like to suggest that we close the University on the day after Thanksgiving and remain open on Veteran's Day. It seems that it would fit better with the schedules if we remained open on Nov 11 and closed after the holiday. I realize this a University calendar issue however it seems to make financial sense to remain closed for a 4-day weekend and stay open for one random day sometimes in the middle of the week than to close for that one day then two weeks later close for the holiday then reopen then close for the weekend. Thank you.
The University of North Dakota is required to follow the holiday schedule listed in NDUS Human Resource Policy Manual 19. Holidays. This holiday schedule follows North Dakota Century Code 1-03-01. Any change to the observed holidays, would require a change to state law and a change in NDUS policy.
I have had conversation with others and also have heard others talking about staff having the benefit of donating blood. Is it possible for staff to be allowed time away from work to donate blood? If not as a "benefit" to University employees can employees sick time be used? - UPDATED
Response 9/28/15: Sick leave for NDUS employees is not an earned benefit like annual leave, but rather an insurance benefit, which allows employees to build a reserve of days they can use for their extended illnesses or the medical care of their eligible family members. NDUS Human Resource Policy 7. Sick Leave specifically states when an employee may use their sick leave. The ND State Legislature just expanded the use of sick leave to include maternity leave for both parents and the ability to use additional sick leave to care for the extended illnesses of eligible family members. NDUS policy was updated to include those changes. However, the use of sick leave for blood and plasma donations is currently not allowed by policy or legislature.
I would like to suggest that time be given for employees to donate blood. It's an extremely worthwhile cause and the blood bank fights a constant battle to keep up with the needs. It usually doesn't take much more than an hour and could be limited to once a month. It's 56 days between the time you can give if you're doing whole blood. If you give plasma it's a 2-2 1/2 hour time length. - UPDATED
Sick leave for NDUS employees is not an earned benefit like annual leave, but rather an insurance benefit, which allows employees to build a reserve of days they can use for their extended illnesses or the medical care of their eligible family members. NDUS Human Resource Policy 7. Sick Leave specifically states when an employee may use their sick leave. The ND State Legislature just expanded the use of sick leave to include maternity leave for both parents and the ability to use additional sick leave to care for the extended illnesses of eligible family members. NDUS policy was updated to include those changes. However, the use of sick leave for blood and plasma donations is currently not allowed by policy or legislature.
I think the free ticket offer is so great for employees. I did win tickets to the rodeo and enjoyed it completely with my grandson. It would have been nice to know the day ahead..for planning ...but it was great. years ago employees were able to purchase tickets to the chester Fritz events several days before the event at 1/2 price..I do think this is when there were many tickets left-unfilled seats. I used this option many times to enjoy events. would this feature ever return? - UPDATED
Response 9/28/15: We do agree that the ½ price ticket was a great benefit that we did before. The problem we run into with so many of our shows is that just about all of them are either rentals (a promoter brings in the show and we have no control over ticket prices) or they are a co-promote/joint venture with a promoter or company and they are not interested in dropping prices the day of due to contractual issues. If the opportunity presents itself again on a show, we will offer that discount.
How does the donation of sick leave/vacation from one employee to another work? Is the donor notified that the transaction has been successfully completed? If the person receiving sick leave/vacation is terminated or leaves the position before the donated sick leave/vacation is used what happens to that donated sick leave/vacation time? Where does it go? Is it returned to the donor? If not why not? Is the donor notified that the time has not been used? Thanks!
Response: The Shared Leave Policy can be found on: http://www.ndus.nodak.edu/makers/procedures/hr/default.asp?SID=39&PID=241&re=d, Section 20.6.
The procedure at UND is as follows: When a person donates leave, they complete the donated leave form and send it to the recipient’s supervisor. The supervisor will verify that all accrued leave has been used and will send the donated leave forms to Payroll for processing, as they are needed by the recipient. The person who has donated leave and the recipient will know the transaction has taken place by seeing the adjustment on their pay stub in self-service. There may be a delay in seeing the donation, due to an employee using accrued leave or other donated leave. Any donated leave deposited into the recipient’s account will be retained by the recipient. However, any donated leave not deposited into the recipient’s account will be returned to the donor. Per 20.6.5 Any donated leave may only be used by the recipient for the purposes specified within this policy and is not payable in cash. Therefore, if the recipient terminated employment, they will not be paid out any donated leave in cash.
1. What is the lowest hourly wage paid to full time staff? I have learned that some of my colleagues must use food stamps to feed themselves and their families.
2. I have also learned that about half of my colleagues work full time at UND and at least one other job to keep themselves afloat. Is this wide spread at UND?
3. Are wage rates available for each position on campus? If so are they available online so a job applicant can easily see what the position will pay (entry/mid/high)?
4. Also - I did not hear back or I missed the response on how to view the NDUS salaries online. I see that the Grand Forks Herald was able to publish some of them but it would be nice not to require a FOIA to get that info. If possible please post my questions and their responses on the Senate web site. Perhaps an FAQ? I'd appreciate reading questions others may have and also avoiding questions that have already been asked and answered. Thanks! - UPDATED
- The current lowest hourly wage paid to a full-time staff member is $10.65 per hour ($22,152 per year) + $16,825 in fringe benefits for a total annual compensation package of $38,977.00.
- The number of UND employees that work more than one job is unknown.
- There are not wage rates available for each position on campus, since the North Dakota University System uses a broadbanding system to classify employees. Broadbanding groups similar jobs together using a few, wide bands defined by the U.S. Department of Education. The salary of an employee is not restricted by a narrow salary band and there is not a salary cap on any position. During each budget cycle, departments are provided with the latest market rates for similar positions outside of the institution. These market rates are used to determine the need for market adjustments to salaries.
- ND State Government and NDUS Employee salaries are posted on the nd.gov website. Select the agency you wish to access, click on the biennium you wish to view and search for the title of the position you are looking for.
To see current and historical salaries for UND faculty and staff you have to go to Chester Fritz Library and review a print copy. Is this available online? Why not? Who has made this decision and what is his/her contact information. Please publish your response so all interested parties will have access to the response especially contact information for the person who makes the decision. Thanks
Response 1/28/15: ND State Government and NDUS Employee salaries are posted on the nd.gov website. The URL is http://data.share.nd.gov/pr/Pages/compensation-by-bus-unit.aspx. Select the agency you wish to access, click on the biennium you wish to view and search for the title of the position you are looking for.
Are there any plans to allow direct deposit changes to be made self-service through HRMS again? This was a great tool that was much easier (and for most safer) than the form through payroll. I understand that it is for our security but employees should be able to opt-in to making these changes again through self-service rather than shutting it off for everyone.
Response 2/12/15: Direct Deposit changes through employee self-service has now been activated again. An additional security feature was added, so you do need to know your current bank account number to make any changes.
I get that Staff Chat is a great place to make announcements for UND related events but lately it's been over taken by people selling hockey tickets (and some by the same people EVERY week). Could individuals be encouraged to use the UNDerGround instead? Also several times an email that should just go back to the original sender is sent out to the ENTIRE listserv which is rather annoying. I'd say 90% of the messages we get right now for Staff Chat are hockey related. I know we can unsubscribe from the listserv but I don't want to miss something important when it is used for actual UND Work related announcements. I also found it very inappropriate when the message was approved referencing that the tickets were for the "Sioux v. Miami 11/14/14" game. The messages should be watched a little closer esp given everything with the Nickname and Logo Taskforce right now.
Response: Effective immediately, Staff Chat may not be used to advertise any personal items for sale, including ticket sales. This change is made in compliance with: NDUS Procedure 1901.2 Computer Network and Useage, Section 3.8. Personal business Computing and networking resources may not be used in connection with compensated outside work or for private business purposes unrelated to the NDUS or institutions, except in accordance with the NDUS Consulting Policy. We recommend the use of the UNDerground for the sale of any personal items or the Ralph Engelstad Ticket Exchange for Hockey Tickets (http://www.theralph.com/events/ticket-exchange ).
Nickname & Logo
As someone (a 1974 alumnus) who feels cheated out of being able to vote on UND/North Dakota as a nickname option I'd like to suggest that the Student Senate take on a project to put on the North Dakota ballot an initiated measure that would change the date of the existing law that required UND to not select a nickname before 1/1/2015. In other words if through an initiated measure the state law were amended to change the date to say 1/1/2025 it would prevent a new nickname from being selected for an additional ten years. To reiterate the initiated measure would only seek to change the date in the existing statute. I think such an effort would be a great learning experience for students interested in government.
Response 9/30/15: Staff Senate forwarded your suggestion on to Student Government.
Hello. With the vote of the new UND nickname it may be helpful to voters if there were sample logos to go with each of the nicknames. It is difficult to visualize what the logo would be if Nodaks were chosen. Same for Sundogs. Utilize the marketing and/or art students for this so that cost is nothing.
Response 9/30/15: The creation of potential logos can be a very time-consuming and expensive process. Concepts and artwork would need to be developed and trademark searches would need to be performed. Going through this process for five different potential nicknames would greatly increase that time and cost. In addition, even if a potential concept or logo were “assigned” to each potential nickname, there is no guarantee that this would be the final logo design decided upon for the new nickname—so it might establish an unrealistic or inaccurate expectation of what the final logo would look like. Given that, the process of selecting a logo will take place after the nickname has been decided, so that this effort can be applied to the nickname that will actually be used. Utilizing the input of marketing or art students is a great idea, and we are thinking about ways to do that.
Just wondering why the 2013-2014 U-shine winners are listed on the website and not the 2015. Even the annual U-shine winner is not current.
Response: The Staff Senate website has been updated. Thank you for your suggestion.
Bring back pie on the PORCH to be held somewhere on campus outdoors.
Response: This will be considered in future years; however, weather needs to be considered. In years past it been moved indoors due to rain, bees, and heat.
During the student government meeting on behalf of the Staff Senate the executive committee stated we supported the President and his executives and were not in favor of a no vote. PLEASE DO NOT SPEAK FOR THE ENTIRE STAFF IF YOU HAVE NOT TAKEN A VOTE!! AS I KNOW THERE ARE MANY STAFF MEMBERS THAT WOULD SUPPORT A VOTE OF NO CONFIDENCE.
Response 5/27/15: We at Staff Senate fully support transparency here at the University of North Dakota (UND). We will continue to work with the campus community to better communicate with administration, faculty, staff and students. Your opinion/suggestion has been heard and we would encourage you to join Staff Senate in an effort to continue to take steps forward. Staff Senate is comprised of elected members representing various staff classifications from the campus community. Our goal is to ensure staff from all areas around campus have a voice and equal representation, while providing an active link for information exchange between staff and administration at UND.
I find it troubling the Staff Senate president said Staff Senate opposes the vote of no confidence by Student Government. I'm sure the majority of staff would be too scared to state how they really feel out of fear of losing their job but I imagine more people than you realize are fed up. This admistration has caused damage throughout campus. They have lost the respect of many within the community. They have severely damaged the relationship with the state legislature. It sure seems like this administration has no accountability and feels like they have to answer to no one. UND has become so top heavy it seems more like a corporate business than an institution of higher education. I personally believe much of this administration forgot who they're hear to serve. I do not feel they keep the students best interest in mind and I sure as heck do not believe their good stewards to the taxpayong citizens of this state. Next time you speak up Ms. President I would appreciate you thinking about ALL staff at UND not just your clique of senators whom are so far out of touch with the reality of what is going on at UND. I would suggest you send out a survey to all staff inquiring on this administration and I think you will be much surprised. Maybe you could take some steps to undue some of the damage this administration has caused.
Response 4/17/15: Thank you for your Suggestion on 4/17/2015.
We at Staff Senate fully support transparency here at the University of North Dakota (UND). We will continue to work with the campus community to better communicate with administration, faculty, staff and students. Your opinion/suggestion has been heard and we would encourage you to join Staff Senate in an effort to continue to take steps forward. Staff Senate is comprised of elected members representing various staff classifications from the campus community. Our goal is to ensure staff from all areas around campus have a voice and equal representation, while providing an active link for information exchange between staff and administration at UND.
Staff Senate Executive Committee
I noticed recently that the Denim Day profits were being donated to Relay for Life. Relay for Life is under the umbrella of the American Cancer Society which is one of the nation's largest fundraising organizations. As a past committee member I know first hand that very little if any funds raised for Relay for Life will stay in the Grand Forks community. Staff Senate should seriously consider making all Denim Day donations to organizations within our community,surrounding communities and our state. There are many needs with in our immediate area, it is a shame that SS feels the need to donate to national organizations without researching and vetting how donated funds are being used. Unlike the American Cancer Society The Salvation Army keeps almost 100% of donated funds within the community and has many needs; backpack drive in the fall, kettle campaign, holiday gifts for children in need and their annual Thanksgiving meal. Northlands rescue mission, the GF Food Shelf, the EGF Food Pantry, the Humane Society and Toys for Tots are just a few local charities that could use donations. Every single year DD donations have decreased according to your website. It isn't surprising considering the recipients of those donations.
Response 4/9/15: Regular Denim Day funds, which are collected all year, goes to local non-profit organizations. Applications for funding are accepted every year and organizations must apply each year. We offer special Denim Days to those organizations that do not qualify for regular Denim Days, such as national organizations, or for those local organizations that have missed the regular Denim Day application deadline, or prefer to have a special in conjunction with their organization’s special fundraising event. Unfortunately, the Salvation Army does not apply for regular Denim Day funding. A special Denim Day was created by the Denim Day committee for national disaster relief efforts and selected the Salvation Army to receive these funds. Also, the Salvation Army has been the recipient of Staff Senate’s holiday Tubs of Love event. The Northlands Rescue Mission has applied for and received both regular and special Denim Day funding. The Circle of Friends Humane Society has applied for, has received, and is currently receiving regular Denim Day funds. Some of the local food pantries have applied for and received regular Denim Day funds in the past. Everyone’s preference and reason for giving is different. Many people have loved ones battling with cancer; many people have a soft spot in their heart for children or animals. Others want to support those individuals with physical or mental illnesses. Some believe donations should go only to basic care needs, like food, shelter and clothing. Others believe that donations need to go to research, education, and outreach in order to find causes, cures, and preventative measures. We try to support all organizations that apply for Denim Day funding. President Kelley has been generous in his support of additional Denim Days; permitting 2 regular Denim Days per month, with an additional 2 for specials, if requested. Please encourage non-profit local organizations to apply for Denim Day funding. Information can be found at: http://und.edu/staff-senate/denim-day.cfm Cheri Williams, Denim Day Committee Chair, Staff Senate
Seeds for Staff Success – Can Seeds money be used to help partially fund something if the department can't cover all of the cost? Make the Seeds for Staff Success program more noticeable on the Staff Senate website.
Response: Yes, Seeds for Staff Success can be used to help partially fund some type of professional development. Please be aware the Seeds for Staff Success money is not intended to replace money a department has designated to fund professional development. Staff Senate focuses on current events on the website and rotates events as they come closer to their date. The Staff Senate website is also in the process of making some changes and will work on making the Seeds for Staff Success more noticeable.
Suggestion: When will the evaluation for Administration be sent out to the staff as promised? Please send out an email notifying everyone when this is going to happen. Thanks!
Response 9/3/15: Several campus groups are considering administering surveys requesting feedback on a number of different issues. Because of the multiple interests and needs, Staff Senate is working with several groups including University Senate, Title IX, and Diversity and Inclusion to see how timing and content of the survey instruments could be coordinated. Staff Senate continues to be interested in conducting a survey to staff on important issues.
I understand there is a survey that faculty on campus are doing now regarding administration. Do you know if this survey will be sent to staff for their input?
Last week the Staff Senate Executive Committee meet (5/27/2015) and discussed options for a possible staff survey. It was decided that we would conduct a survey in collaboration with HR to send out to staff members in the fall. Our goal is to launch the survey in late August or early September so that we can get the best possible response rate from staff on the overall satisfaction at UND.
Tuition and Loan Forgiveness
1. Why does UND not pay for staff members to take online classes (only 50%) when they pay for staff members to take on-campus classes? Many people have jobs at UND that do not allow the freedom needed in order to take an on-campus class (whether we can't afford the time away and/or we travel for our jobs). It is very frustrating that UND will pay for someone to take time away from their job during regular business hours but will not pay for someone to take an online class which would take no time away from their day job and it may be more convenient for them to do. Furthermore if UND offers tuition waivers for staff dependents one would think that it could first offer full waivers to staff members regardless if they are taking an on-campus class or an online class.
2. Does the 'three classes per calendar year' rule mean that staff members can only take one class per semester (Fall Spring Summer)? Most classes are not offered during the summer (and if they are they are offered online). So does that mean that staff members are "really" only eligible for two classes per calendar year due to the way the classes are set up? Also if an on-campus class actually is offered during the summer it typically does not work with a staff member's day job because they are typically MTWH for a total of 3-4 hours - obviously a staff member can't be away for that amount of time. Is it possible for a staff member to take two classes one semester (Fall Spring) and then one class the following semester (Fall Spring) so as long as it falls within the same calendar year?
3. Why doesn't UND offer more online classes? UND makes it EXTREMELY difficult for anyone who is not a traditional student to earn a degree. Most people who decide that they would like to get their degree or earn a different/additional degree can not afford to quit their day job to go back to school. They have rent/mortgages and mouths to feed. UND is extremely behind other Universities in terms of online courses and degree programs offered. It is sad that even with tuition waivers a staff member goes looking to get a degree from another institution because UND does not care about non-traditional students - including their staff. The staff tuition waiver can not be seen as a benefit to staff if it lacks convenience and therefore does not benefit any of us in the way that it is intended to. Than you. - UPDATED
- As of Fall 2015, benefited employees may take up to three face-to-face or online classes per calendar year tuition free.
- Benefited employees may take up to three classes per calendar year tuition free. Employees may take more than one class in a semester, but may not receive release time for the additional classes during a semester.
- UND continues to increase the number of online classes that are offered each semester. Employees are encouraged to go online and review the selection of online classes currently available. If there is a particular degree in which you do not find the necessary online courses, it is recommended that you contact the department and bring the issue to their attention and see if there is a possibility for an online course or another way that you can complete your degree.
Would it be possible to have some sort of student loan forgiveness for staff members that have graduated from UND? I believe we are allowed to take one class per semester for free could we have a voucher for the value of that free class to go to our loan institution instead? I think in many cases this would be more beneficial to young staff members. - UPDATED
Response 9/28/15: There is a student loan forgiveness program for public service employees, which includes UND employees. Here is a link for the Public Service Loan Forgiveness program:https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation .
Public Service Loan Forgiveness
If you are employed in certain public service jobs and have made 120 payments on your Direct Loans (after Oct. 1, 2007), the remaining balance that you owe may be forgiven. Only payments made under certain repayment plans may be counted toward the required 120 payments. You must not be in default on the loans that are forgiven. For more information, go to Public Service Loan Forgiveness.
STEM Occupations Student Loan Program
The intent of this program is to reduce student loan indebtedness for individuals who have graduated in a Science, Technology, Engineering, and Mathematics (STEM) related field and have been employed in a STEM occupation in North Dakota for one year following college graduation. Funded recipients are eligible to receive up to $1,500 per year in loan forgiveness for each year they are employed in an approved STEM occupation in North Dakota, subject to a maximum of 48 months of eligible employment. Individuals must apply annually for funding consideration. The one-year of employment must have occurred within the past 24 months. For more information, go to: https://www.ndus.edu/makers/procedures/ndus/default.asp?PID=312&SID=57 .
Is there a way that a staff/faculty member could be notified when their tuition waiver has been received by HR? No notification is sent making the employee wonder if their application was ever received or inputted into the system for the waiver process.
Response: Human Resources & Payroll Services is already currently in the process of looking into getting this into workflow and making it an electronic process. Until the process is electronic, the Director of Human Resources & Payroll Services stated they will be calling employees as time allows.
Why are on-line courses excluded from the employee tuition waiver? I would like to take on-line courses because my workload prohibits me from taking classes during work hours. I realize there are some evening classes but they are not available in all subjects. I would think it would be a state savings not to have employees leaving work for class but instead doing it on their own time.UPDATED 8/28/14
Updated Response 8/28/14: For off campus face-to-face, hybrid/blended, independent study, online asynchronous, online synchronous or interactive video-based courses, UND will waive or pay 50 percent of the cost, with the employee paying any remaining balance as follows:
- For UND employees taking UND courses identified above, UND will waive 50 percent of the tuition and 50 percent of the mandatory student fee, with the employee paying any remaining balance;
- For UND employees taking other NDUS courses identified above, UND will pay 50 percent of the tuition only to the NDUS institution, with the employee paying any remaining balance to the NDUS institution.
- Employees may be released from work for one face-to-face class each academic term with approval of the employee's supervisor or department head; approval shall be granted if it does not interfere with completion of the employee's essential job duties and the essential work of the institution.
Initial Response: On-line courses are self funded courses. The University System and all eleven Institutions are working on tuition models including on-line courses and the employee tuition waiver. Stay tuned . . . hopefully this will work itself out.
The study area in the basement of the union is very useful but why isn't it open 24/7? There should be a place that everyone can go to study 24/7. I find it unfair that the only way to get a 24/7 study area on campus is to be in the business school. All students should have the resources available to make themselves the best that they can be. Also with the basement study area is there any plan to put a door between the pingpong and pool room and where the tables are? The noises from the games are very distracting and makes it hard to focus.</
Response 11/16/15: The suggestion was forwarded on to Student Government. Thank you for your suggestion.
Tossed Fresh is a wonderful addition to the options available at the Memorial Union. However, the menu is very difficult to read from any distance. If there is a line and you are new to the restaurant it is difficult to have any sort of decision made by the time you arrive at the counter. I suggest that the menu also be placed on the pole that is near the order counter. This would benefit the customers AND the staff as it would keep the line moving. Thanks!
Response 7/8/15: Dinning Services will be adding a menu to the pillar by this fall. The menu on the pillar will not include the build your own items, though. The list is too extensive.
Several staff members have expressed an interest in having an ATM on the west side of campus. Is this a possibility?
Updated Response 7/22/15 : An ATM has been installed in Ryan Hall, 2nd floor outside of the Aerostop Store where the vending machines are located.
Response 6/26/15: An ATM will be installed inside Clifford Hall.
Would like to see the box tops for education cut out and collected at various sites. Many paper boxes have these on them and the local schools get a lot of money for these box tops.
Response: Staff Senate encourages those interested in collecting box tops to do this in their departments and to help the local schools out.
Would like to see the quad utilized for more events including the involvement expo at the beginning of the year.
Response: Thank you for your suggestion. I will keep this in mind as we plan events. I will share with you that although the quad is a great place for events, it also brings with it a fair share of programming limitations… no bathrooms, noise in the middle of buildings with classrooms that might have windows open, limitations for electricity, parking, etc.
That isn’t to say it isn’t possible, but to let you know that we occasionally consider the quad and then, for various reasons end up programming in other spaces. Again, I appreciate you forwarding the suggestion to me. I will keep it in mind and pass it on to my colleagues.
Cassie Gerhardt, Ph.D.
Assistant Dean of Students for Student Involvement & Leadership
University of North Dakota
http://lastrealindians.com/siouxper-drunk-shirts-worn-at-the-university-of-north-dakotas-springfest-by-ruth-hopkins/ Are these UND community values?
Response: The UND Administration is working on this issue.