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I understand there is a survey that faculty on campus are doing now regarding administration. Do you know if this survey will be sent to staff for their input?
Response: Last week the Staff Senate Executive Committee meet (5/27/2015) and discussed options for a possible staff survey. It was decided that we would conduct a survey in collaboration with HR to send out to staff members in the fall. Our goal is to launch the survey in late August or early September so that we can get the best possible response rate from staff on the overall satisfaction at UND.
I would like to see the Staff Senate partner with UND admin and student organizations to recycle more UND campus waste (food, electronics, plastic, paper as well as useable goods). This link has several examples of Colleges and Universities who have repurposed and recycled to great affect. I think UND could do just as well. www.thebestcolleges.org/11-college-recycling-programs-that-put-all-others-to-shame/
Response: A small working group from Staff Senate and the Office of the VPFO plan to meet a discuss recycling options for UND.
During the student government meeting on behalf of the Staff Senate the executive committee stated we supported the President and his executives and were not in favor of a no vote. PLEASE DO NOT SPEAK FOR THE ENTIRE STAFF IF YOU HAVE NOT TAKEN A VOTE!! AS I KNOW THERE ARE MANY STAFF MEMBERS THAT WOULD SUPPORT A VOTE OF NO CONFIDENCE.
Response: We at Staff Senate fully support transparency here at the University of North Dakota (UND). We will continue to work with the campus community to better communicate with administration, faculty, staff and students. Your opinion/suggestion has been heard and we would encourage you to join Staff Senate in an effort to continue to take steps forward. Staff Senate is comprised of elected members representing various staff classifications from the campus community. Our goal is to ensure staff from all areas around campus have a voice and equal representation, while providing an active link for information exchange between staff and administration at UND.
I find it troubling the Staff Senate president said Staff Senate opposes the vote of no confidence by Student Government. I'm sure the majority of staff would be too scared to state how they really feel out of fear of losing their job but I imagine more people than you realize are fed up. This admistration has caused damage throughout campus. They have lost the respect of many within the community. They have severely damaged the relationship with the state legislature. It sure seems like this administration has no accountability and feels like they have to answer to no one. UND has become so top heavy it seems more like a corporate business than an institution of higher education. I personally believe much of this administration forgot who they're hear to serve. I do not feel they keep the students best interest in mind and I sure as heck do not believe their good stewards to the taxpayong citizens of this state. Next time you speak up Ms. President I would appreciate you thinking about ALL staff at UND not just your clique of senators whom are so far out of touch with the reality of what is going on at UND. I would suggest you send out a survey to all staff inquiring on this administration and I think you will be much surprised. Maybe you could take some steps to undue some of the damage this administration has caused.
Thank you for your Suggestion on 4/17/2015.
We at Staff Senate fully support transparency here at the University of North Dakota (UND). We will continue to work with the campus community to better communicate with administration, faculty, staff and students. Your opinion/suggestion has been heard and we would encourage you to join Staff Senate in an effort to continue to take steps forward. Staff Senate is comprised of elected members representing various staff classifications from the campus community. Our goal is to ensure staff from all areas around campus have a voice and equal representation, while providing an active link for information exchange between staff and administration at UND.
Staff Senate Executive Committee
I noticed recently that the Denim Day profits were being donated to Relay for Life. Relay for Life is under the umbrella of the American Cancer Society which is one of the nation's largest fundraising organizations. As a past committee member I know first hand that very little if any funds raised for Relay for Life will stay in the Grand Forks community. Staff Senate should seriously consider making all Denim Day donations to organizations within our community,surrounding communities and our state. There are many needs with in our immediate area, it is a shame that SS feels the need to donate to national organizations without researching and vetting how donated funds are being used. Unlike the American Cancer Society The Salvation Army keeps almost 100% of donated funds within the community and has many needs; backpack drive in the fall, kettle campaign, holiday gifts for children in need and their annual Thanksgiving meal. Northlands rescue mission, the GF Food Shelf, the EGF Food Pantry, the Humane Society and Toys for Tots are just a few local charities that could use donations. Every single year DD donations have decreased according to your website. It isn't surprising considering the recipients of those donations.
Regular Denim Day funds, which are collected all year, goes to local non-profit organizations. Applications for funding are accepted every year and organizations must apply each year. We offer special Denim Days to those organizations that do not qualify for regular Denim Days, such as national organizations, or for those local organizations that have missed the regular Denim Day application deadline, or prefer to have a special in conjunction with their organization’s special fundraising event. Unfortunately, the Salvation Army does not apply for regular Denim Day funding. A special Denim Day was created by the Denim Day committee for national disaster relief efforts and selected the Salvation Army to receive these funds. Also, the Salvation Army has been the recipient of Staff Senate’s holiday Tubs of Love event. The Northlands Rescue Mission has applied for and received both regular and special Denim Day funding. The Circle of Friends Humane Society has applied for, has received, and is currently receiving regular Denim Day funds. Some of the local food pantries have applied for and received regular Denim Day funds in the past. Everyone’s preference and reason for giving is different. Many people have loved ones battling with cancer; many people have a soft spot in their heart for children or animals. Others want to support those individuals with physical or mental illnesses. Some believe donations should go only to basic care needs, like food, shelter and clothing. Others believe that donations need to go to research, education, and outreach in order to find causes, cures, and preventative measures. We try to support all organizations that apply for Denim Day funding. President Kelley has been generous in his support of additional Denim Days; permitting 2 regular Denim Days per month, with an additional 2 for specials, if requested. Please encourage non-profit local organizations to apply for Denim Day funding. Information can be found at: http://und.edu/staff-senate/denim-day.cfm Cheri Williams, Denim Day Committee Chair, Staff Senate
To see current and historical salaries for UND faculty and staff you have to go to Chester Fritz Library and review a print copy. Is this available online? Why not? Who has made this decision and what is his/her contact information. Please publish your response so all interested parties will have access to the response especially contact information for the person who makes the decision. Thanks
UPDATED Response 2/12/15: Direct Deposit changes through employee self-service has now been activated again. An additional security feature was added, so you do need to know your current bank account number to make any changes.
Response 1/28/15: ND State Government and NDUS Employee salaries are posted on the nd.gov website. The URL is http://data.share.nd.gov/pr/Pages/compensation-by-bus-unit.aspx. Select the agency you wish to access, click on the biennium you wish to view and search for the title of the position you are looking for.
How does the donation of sick leave/vacation from one employee to another work? Is the donor notified that the transaction has been successfully completed? If the person receiving sick leave/vacation is terminated or leaves the position before the donated sick leave/vacation is used what happens to that donated sick leave/vacation time? Where does it go? Is it returned to the donor? If not why not? Is the donor notified that the time has not been used? Thanks!
Response: The Shared Leave Policy can be found on: http://www.ndus.nodak.edu/makers/procedures/hr/default.asp?SID=39&PID=241&re=d, Section 20.6.
The procedure at UND is as follows: When a person donates leave, they complete the donated leave form and send it to the recipient’s supervisor. The supervisor will verify that all accrued leave has been used and will send the donated leave forms to Payroll for processing, as they are needed by the recipient. The person who has donated leave and the recipient will know the transaction has taken place by seeing the adjustment on their pay stub in self-service. There may be a delay in seeing the donation, due to an employee using accrued leave or other donated leave. Any donated leave deposited into the recipient’s account will be retained by the recipient. However, any donated leave not deposited into the recipient’s account will be returned to the donor. Per 20.6.5 Any donated leave may only be used by the recipient for the purposes specified within this policy and is not payable in cash. Therefore, if the recipient terminated employment, they will not be paid out any donated leave in cash.
I get that Staff Chat is a great place to make announcements for UND related events but lately it's been over taken by people selling hockey tickets (and some by the same people EVERY week). Could individuals be encouraged to use the UNDerGround instead? Also several times an email that should just go back to the original sender is sent out to the ENTIRE listserv which is rather annoying. I'd say 90% of the messages we get right now for Staff Chat are hockey related. I know we can unsubscribe from the listserv but I don't want to miss something important when it is used for actual UND Work related announcements. I also found it very inappropriate when the message was approved referencing that the tickets were for the "Sioux v. Miami 11/14/14" game. The messages should be watched a little closer esp given everything with the Nickname and Logo Taskforce right now.
Response: Effective immediately, Staff Chat may not be used to advertise any personal items for sale, including ticket sales. This change is made in compliance with: NDUS Procedure 1901.2 Computer Network and Useage, Section 3.8. Personal business Computing and networking resources may not be used in connection with compensated outside work or for private business purposes unrelated to the NDUS or institutions, except in accordance with the NDUS Consulting Policy. We recommend the use of the UNDerground for the sale of any personal items or the Ralph Engelstad Ticket Exchange for Hockey Tickets (http://www.theralph.com/events/ticket-exchange ).
Is there a reason why all applications go directly to HR and not to the department? I feel that it is a bit unfair to the applicant that one person can judge whether or not he/she is qualified for a job just by reviewing a resume some might think that this person may have a biased opinion on who is selected to go forward with interviews. Isn't there a way that the department has some say in the process as they are the ones actually hiring the person not HR.
Response: When recruiting for staff positions at the University of North Dakota, Human Resource (HR) Managers work very closely with the hiring department to determine need and job specific requirements. The hiring department is asked review their current position description and ensure that it accurately reflects what the position entails, what minimum requirements are needed, and what preferred qualifications would be most beneficial. Once the hiring department submits a requisition to initiate the recruitment process and drafts the job posting, HR reviews and approves the job posting. That job posting becomes the criteria for screening applications. HR screens all application materials according to those details. If HR has any questions about whether an applicant meets any of the requirements, they will reach out to the hiring supervisor for their opinion. The screening process is dictated by ND Century Code 37-10.1-02 (3.(b)Public Employment Preference to Veterans. The current process that is used has been in place for decades and has withstood legal challenges. If an employee feels their application material has been reviewed in error, they are encouraged to contact HR for an explanation. If an employee can show in writing that they meet a requirement they were not given points for, HR can adjust the scoring and determine if the employee now meets the scoring cut-off to be forwarded to the department for an interview.
Would like to see the quad utilized for more events including the involvement expo at the beginning of the year.
Response: Thank you for your suggestion. I will keep this in mind as we plan events. I will share with you that although the quad is a great place for events, it also brings with it a fair share of programming limitations… no bathrooms, noise in the middle of buildings with classrooms that might have windows open, limitations for electricity, parking, etc.
That isn’t to say it isn’t possible, but to let you know that we occasionally consider the quad and then, for various reasons end up programming in other spaces. Again, I appreciate you forwarding the suggestion to me. I will keep it in mind and pass it on to my colleagues.
Cassie Gerhardt, Ph.D.
Assistant Dean of Students for Student Involvement & Leadership
University of North Dakota
A large number of comments were received regarding the closing of the Twamley Snack Bar. Many wanted to keep it open and other were giving suggestions as to the need for at least a break room with the possibility of vending machines and microwaves etc. UPDATED 7-22-14
Follow-up Response 7-22-14: A break room has been created in the space formerly occupied by the Twamley Snack Bar on the fourth floor of Twamley Hall, Room 402. New vending options are available as well as two microwaves. The break room is open from 8 – 4:30 daily.
Please be sure to leave the break room clean and tidy for all users.
Follow-up Response 6-19-14: We appreciate the feedback given to us and Staff Senate about the desire to re-open the Twamley Snack Bar and/or meet staff needs for space to eat lunch. While we understand the value the cafeteria provided some staff, due to location and low sales, it was not fiscally responsible to keep it open. We have opened the space for a temporary staff break room. Later this summer (probably in July due to the need for some re-wiring) we will be adding snack and beverage vending machines. In addition, we will place two microwaves in the space for staff to use. It will be important for staff to monitor their own clean-up.
Initial Response 4-24-14: The Staff Senate President emailed VP Lori Reesor and VP Alice Brekke. The response is paraphrased below. Thank you for passing along comments and feedback. Follow up will take place regarding some of the suggestions provided and Staff Senate and staff in Twamley will be updated on the discussions and plans for the space.
Are these UND community values?
The UND Administration is working on this issue.
Will the mothers room previously located on the 4th floor of twamley be reopened now that the snack bar is staying closed? We have a handful of mothers who use that room and it is essential that we have access to a room that is close by so we can fit it into our busy schedules.
The Twamley Hall mother’s room will be reopening again after it was used as a staging area for the elevator remodel.
Now that the snow has arrived it concerns me when sidewalks, doorways and parking lots are not cleared in a timely manner. I noticed on Wednesday, December 4th that the sidewalks I had to walk on was barely cleared enough to walk on in the morning and was still not cleared when I was leaving for the day. The parking lot was still not cleared when I came at 8 am and when I left for the day and the sidewalks into our building with a handicap door were still not cleared properly at 4:30 pm. This doorway is used by students, faculty and staff.
Response: All buildings have custodial staff assigned to the buildings to clean them. When it snows they also have to shovel/clear snow at building entrances and portions of the sidewalks.
We generally go out a minimum of 6 feet from the building, more often it is 9 feet or more depending on the situation and configuration of the building. There are times when we have to go further and may make a path that is free of snow to walk on. It may not be the entire width of the sidewalk due to many factors.
Most of the staff works 11pm – 7am. After 7am we have a smaller crew to clear snow as best we can, as it comes down.
When we have snow we focus on the critical areas first and try to get to all areas in a timely manner. We have over 200 buildings on Campus and we try to keep the sidewalks clean for the safety of all people who use them.
I would very much like to address this particular incident but I would need a little more information to do that such as building name, entrance, and snow conditions. If you ever need further assistance or have other concerns please contact facilities as they occur so we can correct them.
Would like to see the box tops for education cut out and collected at various sites. Many paper boxes have these on them and the local schools get a lot of money for these box tops.
Response: Staff Senate encourages those interested in collecting box tops to do this in their departments and to help the local schools out.
Is there a way that a staff/faculty member could be notified when their tuition waiver has been received by HR? No notification is sent making the employee wonder if their application was ever received or inputted into the system for the waiver process.
Response: Human Resources & Payroll Services is already currently in the process of looking into getting this into workflow and making it an electronic process. Until the process is electronic, the Director of Human Resources & Payroll Services stated they will be calling employees as time allows.
Why are on-line courses excluded from the employee tuition waiver? I would like to take on-line courses because my workload prohibits me from taking classes during work hours. I realize there are some evening classes but they are not available in all subjects. I would think it would be a state savings not to have employees leaving work for class but instead doing it on their own time. UPDATED 8/28/14
Updated Response (8/28/14): For off campus face-to-face, hybrid/blended, independent study, online asynchronous, online synchronous or interactive video-based courses, UND will waive or pay 50 percent of the cost, with the employee paying any remaining balance as follows:
- For UND employees taking UND courses identified above, UND will waive 50 percent of the tuition and 50 percent of the mandatory student fee, with the employee paying any remaining balance;
- For UND employees taking other NDUS courses identified above, UND will pay 50 percent of the tuition only to the NDUS institution, with the employee paying any remaining balance to the NDUS institution.
- Employees may be released from work for one face-to-face class each academic term with approval of the employee's supervisor or department head; approval shall be granted if it does not interfere with completion of the employee's essential job duties and the essential work of the institution.
Initial Response: On-line courses are self funded courses. The University System and all eleven Institutions are working on tuition models including on-line courses and the employee tuition waiver. Stay tuned . . . hopefully this will work itself out.
Bring back pie on the PORCH to be held somewhere on campus outdoors.
Response: This will be considered in future years; however, weather needs to be considered. In years past it been moved indoors due to rain, bees, and heat.
Seeds for Staff Success – Can Seeds money be used to help partially fund something if the department can't cover all of the cost? Make the Seeds for Staff Success program more noticeable on the Staff Senate website.
Response: Yes, Seeds for Staff Success can be used to help partially fund some type of professional development. Please be aware the Seeds for Staff Success money is not intended to replace money a department has designated to fund professional development. Staff Senate focuses on current events on the website and rotates events as they come closer to their date. The Staff Senate website is also in the process of making some changes and will work on making the Seeds for Staff Success more noticeable.