Programs and Services The UNDergroundElections 2013 Governing Documents
Getting Involved Offices
1. The Code of Student Government Elections will be created under the authority of these Bylaws.
2. Student Government Elections shall be conducted according to the procedures and guidelines set forth in the Code of Student Government Elections.
3. The Code of Student Government Elections shall be reviewed by the Election Committee prior to and after each election.
4. The Code of Student Government Elections, once submitted in a bill to the Student Senate must sit for one (1) week before the whole Student Senate for review. After the one (1) week the Student Senate may approve the amendments with a simple majority vote of present and voting members. Under Special Circumstances this period may be suspended by a two-thirds 2/3 majority vote of Student Senate present and voting.
5. The Election Committee shall have full discretion on any discrepancies regarding the election.
B. General Election Policies
1. Election Day shall be selected by the Student Senate by a two-thirds (2/3) majority vote by the last scheduled Student Senate meeting of the fall semester.
2. The apportionment plan for Student Senate representation shall be evaluated annually and approved by the last scheduled Student Senate meeting of the fall semester.
3. The Election Committee shall present election results to the Student Senate for approval within three (3) weeks after the election.
4. Prior to the installation in office, each elected or appointed Student Senator and Executive shall sign a written release authorizing the Student Government Advisor access to their student records to verify their eligibility to hold office taking into consideration student status, "good standing", academic division of enrollment, and place of residence.
a. This verification shall be performed at least once each semester of the term of office.
b. All information obtained shall remain confidential unless such information appears to affect a person's eligibility to serve in Student Government.
c. If a person's eligibility to serve in Student Government appears to be in question, the Student Government Advisor shall apprise an appropriate Student Government official of the information.
d. The Student Government official shall make a decision about action to be taken in accordance with the Constitution and Bylaws of Student Government.
C. Only those students who are in Academic Good Standing at the University defined by the Academic Catalog, not on Conduct Probation as defined by the Code of Student Life and enrolled in one course per semester shall be eligible for a position in Student Government.
D. Student Senate Apportionment Plan
1. Residential Student Senators shall be apportioned twelve (12) seats according to population.
a. Residence Halls
b. Greek Housing
c. University Apartments
d. Off Campus
2. Academic Student Senators shall be apportioned one (1) seat for each of the following academic districts:
a. College of Arts and Sciences
b. College of Business and Public Administration
c. College of Education and Human Development
d. College of Nursing
e. School of Medicine and Health Sciences
f. John D. Odegard School of Aerospace Sciences
g. School of Engineering and Mines
h. School of Law
i. Graduate School
j. Undeclared Academia
k. Honors Department
E. Other Election Policies
1. In the event of a tie, the Student Senate will serve as the deciding vote upon receiving a recommendation from the Student Senate Judicial Subcommittee.
2. Poll Worker Policies
a. Poll workers shall not be involved or affiliated with any campaign be it presidential or senatorial.
b. Poll workers shall familiarize themselves with the procedures and guidelines set forth in the Code of Student Government Elections and these Bylaws.
F. Election Appeals Process
1. All appeals shall be submitted in writing to the Student Government Office and addressed to the Election Committee within forty-eight (48) hours from the occurrence.
2. Appeals will first be heard by the Election Committee. Procedures and guidelines will be in accordance with the Code of Student Government Elections.
3. Only appeals to Elections Committee decisions may be further appealed to the Elections Appeals Board.
4. Any further appeals after the Elections Appeals Board will be submitted to the Judicial Branch of the Student Government as a last resort.
G. Elections Appeals Board
1. The Election Appeals Board will be appointed by the Student Body President and approved by a majority present and voting of the Student Senate at least two (2) weeks prior to the election.
2. Members of the Election Appeals Board shall not be involved or affiliated with any campaign be it presidential or senatorial.
3. Internal Composition:
a. Five (5) students enrolled at UND,
b. No more than two (2) Student Senators with one (1) serving as the chairperson, and
c. The Student Government Advisor as a non-voting member.
4. Authority and Responsibilities
a. The Election Appeals Board will not have the authority to hear original or first time complaints, only appeals to decisions made by the Elections Committee.
b. The Election Appeals Board shall meet, discuss, and make a decision of the appeal within five (5) days of receipt of the written appeal. A written record shall be kept on all hearings on appeals of the Election Committee decisions.
c. The Election Appeals Board's decision may be further appealed to the Judicial Branch of Student Government for final judgment as stated in Article I, Section E, Subsection 4.
A. Standing Committees
1. Constitutional Amendments
a. Student Senate may amend a standing committee's constitution in the following manner:
i. The proposed amendment must be brought up at one (1) meeting and approved by a majority of the Student Senate before any further action can be taken.
ii. The proposed revision(s) shall be considered at the next regular meeting of the standing committee.
iii. At the third meeting following their introductions, a two-thirds (2/3) majority of the current total membership of the Student Senate may approve the revision(s).
a. All grievances shall be originally appealed to the standing committee. Any further appeal shall be made to an Appeals Board.
b. An Appeals Board shall be appointed by the Student Senate Body President and consist of five (5) Student Senators and the standing committee chairperson. The Appeals Board will be chaired by the Student Body President who will vote only in the case of a tie. Any organization or individual has the right to appeal a standing committee decision to the Appeals Board. The appeal must be filed within ten (10) school days of the standing committee decision. The Appeals Board will make a recommendation to the Student Senate either affirming or denying the standing committee's previous decision. The Student Senate, by a majority vote of those present and voting, may either affirm or deny the Appeals Board's recommendation.
c. Any further appeals may be brought to the Judicial Branch for further consideration.
3. Standing committee members may serve only one (1) standing committee at one given time; in addition, Student Senators may only serve as members of standing committees if elected by Student Senate as liaisons.
4. Any revision of a standing committee's constitution, bylaws, policies, and procedures must be submitted to the Student Senate for approval.
5. In accordance with the constitution and bylaws of each of the respective Standing Committees, the Standing Committees shall recommend a candidate to the Student Senate to fill each vacant position on their committees. The Student Senate shall then hold a confirmation hearing on the Standing Committee's nominee. The Student Senate shall reserve the right to accept applications and approve individuals to fill any vacant positions on the Standing Committees.
6. The Student Senate shall have financial jurisdiction and authority over its standing committees. Student Senate shall have the authority to investigate, sanction, or restrict any standing committee and/or chairperson.
7. Student Communications Funding Committee
a. The Student Communication Funding Committee shall be established under the authority of Student Senate.
b. The Student Communications Funding Committee shall have financial authority and policy authority over all student-run print publications, radio broadcasts, and online publications that receive funding through Student Government and shall have policy authority over the Dakota Student and Torch Radio. Publication editors shall not be subject to Student Senate approval.
c. The "Joint Statement of Rights and Freedoms of Students" shall supersede any implementation of these bylaws.
8. Student Organization Funding Agency
a. The Student Organization Funding Agency (SOFA) shall be established under the authority of Student Senate.
b. The SOFA shall have financial and policy authority over all recognized student organizations who receive funding from the SOFA.
c. The SOFA shall have a financial incentive for community enrichment programs (multicultural, etc.) that receive funding from the SOFA.
d. Any recognized student organization that has applied to SOFA for funding will not be eligible to apply for funding from Student Senate for the same purpose if they have met SOFA's criteria. This applies to student organizations that are denied as well as receive funding from SOFA. Exceptions may apply if SOFA has fully allocated its funds for the year.
9. University Program Council
a. The University Program Council (UPC) shall be established under the authority of Student Senate.
b. The UPC is the designated student programming body for the students of the University of North Dakota.
c. The UPC shall have a multicultural component to encourage awareness, education, and enrichment for the university community.
B. Special Committee
1. Election Committee
a. An Election Committee shall be established under the authority of these Bylaws and be governed by the Code of Student Government Elections, these Bylaws, and the Student Government Constitution.
b. The Elections Committee will be organized as follows:
i. Four (4) Student Senators not seeking reelection with one being the chairperson of committee as outlined in letter C.
ii. Six (6) Non Student Senate members,
(a) Four (4) Undergraduate students
(b) Two (2) Graduate/Professional students, and
iii. The Student Government Advisor as a non-voting member.
c. A chairperson shall be appointed by the Student Senate by a two-thirds (2/3) majority vote of the Student Senate, by the second meeting in November. The chairperson will serve as one of the four (4) Student Senators on the Elections Committee.
d. The appointments, with exception of the chairperson, shall be made by the Student Body President and approved by majority vote of the Student Senate. The Student Senators and Non Student Senate members will be approved by the last scheduled Student Senate meeting of the fall semester.
e. The Election Committee shall publicize the election procedures and rules at least two (2) weeks in advance of the election, and shall also be responsible for carrying out all duties designated in Article I. of these bylaws and the duties outlined in the Code of Student Government Elections.
f. No members of the Elections Committee shall be involved/affiliated with any campaign be it presidential or senatorial.
Presidential Finance Committee
a. The Presidential Finance Committee shall be established under the authority of Student Government.
b. Internal Organization:
i. Membership shall be composed of eight (8) voting members.
ii. Five (5) at-large students within the University of North Dakota.
iii. Student Body Treasurer.
iv. Appropriations Chair serving the term immediately previous to the year for which the budget is being prepared.
v. Student Senator serving the term immediately previous to the year for which the budget is being prepared to be elected by the Student Senate by two-thirds 2/3 present and voting.
vi. Student Body President serving the term immediately previous to the year for which the budget is being prepared. The Student Body President will serve as chairperson.
vii. Student body Vice-President serving the term immediately previous to the year for which the budget is being prepared. The Student Body Vice President will serve as an ex-officio, non-voting member.
viii. Student Senate Advisor, ex-officio, non-voting. .
c. The functions of the Presidential Finance Committee are as follows:
i. To act in an advisory capacity to the Student Body President in conjunction with his/her constitutional responsibility for planning a yearly budget for the Student Government.
ii. To review budget requests of Student Government's standing and special committees.
d. After the Presidential Finance Committee has reviewed the budget, it shall go to the Appropriations Committee for a two-week review period with the following meeting breakdown:
i. First meeting is an introduction meeting with a question and answer period.
ii. Second meeting is for possible final questions, and for possible action.
C. Special Programs
1. Night Life at UND
a. Night Life at UND shall be established under the authority of Student Senate as a special program and governed by the Night Life at UND Operating Guidelines.
b. Night Life at UND shall provide late night events in collaboration with other Student Government entities, student organizations, and local businesses to provide entertainment and events for the student body.
c. Night Life at UND shall establish an advisory council with a Student Senate Liaison elected by the Student Senate
A. The Student Body Vice President shall maintain, in the Student Government Office, a Student Senate suspension file.
B. The Student Body Vice President shall include in this file all materials relating to continuing contractual obligations.
C. The Student Body Vice President shall remove all materials for the suspension file that are no longer pertinent.
A. Affirmative Action/Equal Opportunity; Open Meetings
1. The UND Student Government adheres to a policy of non-discrimination and follows the Equal Opportunity/Affirmative Action Policies of the university.
2. The UND Student Government adheres to the principles of Affirmative Action and fair and equal opportunity for all applicants for the Student Government positions.
3. All interviews for Student Government positions shall be conducted in accordance with the State of North Dakota's Open Meeting Law.
a. All interview times and places shall be publicly posted at least twenty-four (24) hours prior to the interview.
b. Invited guests shall be designated in advance. Invited guests may only provide answers to clarify responsibilities of the position or the operation of the unit in response to the questions from the interviewer(s).
c. Other interested individuals shall be admitted to the interview as guests. In order to maintain consistency in the interviews, guests are not normally allowed to participate. If the interviewer(s) recognizes one question, however, in the interest of fairness all individuals who wish to participate or speak must be recognized.
d. All guests and candidates shall be informed of their right to be present during all interviews and discussions.
B. Application Process
1. All open positions shall be advertised for a minimum of two (2) weeks before interviews are held, under special circumstances this period may be suspended at the discretion of the Judicial Committee. Such advertisement will include position name and a brief description of duties, application deadline, and how to apply.
2. Application packets shall be available for all positions. They shall include a job description, a student records release form, an application form, and a cover letter providing information on the committee or organization, application procedures, deadline, tentative dates of interviews, and other materials required for a complete application. Where applicable, constitution and bylaws, current budget, and other relevant information will be included.
3. The Student Government Administrative Assistant shall keep a record of all application packets distributed and received for each position.
4. Prior to interviews, the chairperson or executive in charge of interviews shall verify that all applications are complete and shall have the appropriate advisor verify the student status of the applicant.
C. Interview Preparation
1. Prior to advertisement, the committee chairperson or executive in charge of interviews shall review and update, if necessary, all application packet materials including job descriptions, minimum qualifications for each position, and other materials.
2. Prior to interviews, the committee chairperson or executive in charge of interviews shall meet with other interviewers to develop interview rating sheets, a written criteria sheet to be used to evaluate applicants, and a list of standard questions to be asked of each candidate. The materials shall be approved by the Affirmative Action Office before they are used. At this time, interviewing guidelines from the Affirmative Action Office, position job description, and other relevant materials shall be reviewed and discussed.
3. Each applicant shall be notified in writing of the time and place of his/her interview, the procedures to be followed in the interview, the status of their application, and names of those who will be present at the interview. The applicant shall be reminded of their rights regarding the open meeting law, the interview process, and appeals process.
4. The following materials shall be forwarded to those conducting the interviews: a job description, criteria for evaluation of applicants, a copy of the approved question list, a rating sheet for each applicant, and a copy of all complete applications.
5. Pre-screening of applicants shall be made only on the basis of Student Senate approved minimum position requirements. Only applicants who do not meet these minimum position requirements may be omitted from the interview process.
D. The Interview
1. The committee chairperson or executive in charge of interviews is responsible for insuring that all applicants receive a similar interview. Follow-up questions to an applicant's answer or specific job-related questions referring to the applicant's application materials are permitted.
2. The following initial interview steps shall be used:
a. Each interviewer will review the application for the next candidate before the interview starts.
b. The candidate is introduced and asked to provide a brief summary of information about himself/herself.
c. The chairperson or executive briefly describes the duties of the position.
d. The chairperson or executive explains that a number of questions will be asked during the interview process.
3. During the interview, the standard question list, applicant rating sheet and criteria selection sheets shall be used by all interviewers. Rating sheets will be used later in discussions to develop a statement of selection or non-selection by applicant. All rating sheets will be collected by the chairperson or executive in charge of the interviews after the interviews and discussion are complete. Rating sheets must be signed and are a matter of public record.
4. Discussion of a particular applicant's application or interview shall be postponed until all applicants have completed their interview. All comments by the interviewer(s) throughout the interview should be a job related and pertinent to the interview.
5. The chairperson or executive in charge will end the interview and thank the applicant. All applicants will be informed at this time of the process and timeline for the decision process, including the appeals process.
6. Applicants will be recommended by the following process.
a. Committee Interviews:
i. A discussion on each applicant will be held.
ii. The Recording Secretary will note reasons for selection and against selection for each applicant.
iii. Each voting member will rank all applicants with the rank of "1" representing the highest recommendation.
iv. The chairperson will also rank the applicants, with the chairperson's ranking to be used only in the case of a tie decision.
v. The rankings are totaled. The lowest total represents the top applicant.
b. b. Executive Interviews:
i. The executive will prepare a statement of reasons for the selection and against the selection for each applicant.
ii. All applicants will be ranked, with the rank of "1" representing the top applicant.
7. All application materials, including rating sheets, shall be collected and retained by the committee chairperson or executive in charge of interviews until the period, in which the appeal must be filed, has expired.
E. Post Interview Process
1. Each applicant shall be notified in writing of the decision concerning their application, the appeals process, and the possibility of being called for further inquiry.
2. When a Standing Committee has conducted the interviews, the following information shall be submitted to the Student Senate and/or the Student Body President upon request:
a. A copy of all applications;
b. Statement of selection and non-selection of applicants;
c. A copy of the job description, interview questions, and selection criteria sheet, and;
d. A list of applicants in rank order.
F. Confirmation Hearings
1. Upon receipt of recommendations from the appropriate officer, the Student Senate shall hold confirmation hearings, conducted through normal channels of Student Senate business and in accordance with Articles II and IV of these bylaws.
2. The Student Senate may require the following individuals to be present as invited guests at confirmation hearings:
a. The standing committee chairperson or executive in charge of interviews, to explain the process used in selection and to answer questions related to the recommended nominee and interview process.
b. Any individuals involved in the application process.
3. The Student Senate requires the following individuals to be present at confirmation hearings:
a. The recommended nominee(s), to answer questions related to their credentials for the position.
4. The Student Senate may vote on a confirmation to:
a. Approve the recommended nominee(s); or
b. Reject the recommended nominee(s) and to direct the appropriate executive and/or standing committee chairperson to submit another nominee(s). In such a case, reasons for rejection of the recommended nominee(s) shall be recorded in the Student Senate minutes.
G. Due Process and Personnel Decisions
1. The following procedures may be used by any appointee to file a grievance regarding his/her appointed position.
a. A grievance exists when an appointee is dissatisfied with an aspect of the position he/she holds over which there is no personal control; and on which remedial action is desired.
b. If an appointee has a justifiable complaint or they have experienced unfair treatment, discussion with the committee's chairperson, committee, or executive is the appropriate first channel. Often misunderstandings can be straightened out by frank discussion.
c. All appointees have the right to present grievances to their committee chairperson, committee or executive, and are assured freedom from discrimination, coercion, restraint, or reprisal in presenting grievances.
d. If a grievance cannot be straightened out by the committee chairperson, committee, or executive, additional help may be sought from the appropriate advisor. If problems still occur, a grievance may be filed with the Student Senate or for paid positions, with the Financial Aid Office.
2. The following procedures apply to removal of an appointee from a position:
a. An appointee may be removed from a position without prior notice for just cause including dishonesty, theft, insubordination, or gross negligence. Authority for removal shall be as stated in the UND Student Body Constitution.
b. An appointee may not be removed from a position for inefficiency or inability to fulfill the expectations of the position or for violation of the Student Government or standing committee constitution and bylaws without being given at least two (2) verbal warnings on the same or similar actions or behavior. These verbal warnings shall be documented in writing as having occurred. In some instances, frank discussions may resolve a problem.
c. In all cases, the appointee has the right to appeal to the Student Senate and, for positions which receive pay or remuneration, through University student employee or grievance procedures established by the Office of Financial Aid.
3. All appeals of Student Government personnel decisions shall follow the procedures outlined in this section. Individuals or committees may appeal a personnel decision, related to either the appointment procedure or removal from office procedures, in the following matter:
a. Initial appeal of a personnel decision is made to the standing committee or executive who made the latest standing decision.
b. The initial appeal must be submitted in writing to the standing committee chairperson or executive who made the decision. If the decision being appealed was made by a standing committee, the standing committee chairperson shall place the appeal on the agenda at the next regular or special meeting of the standing committee. A copy of the appeal submitted should be sent to the appropriate Student Government personnel. All decisions by standing committee chairpersons or executives on appeals shall be made within five (5) school days of receipt of the written appeal.
c. If the individual or committee is dissatisfied with the decision by the standing committee, standing committee chairperson, or executive on the appeal, the matter may be further appealed to Student Senate.
d. All appeals must be received within five (5) school days of the decision being appealed and must be submitted in written format, containing the reasons for the appeal.
e. Valid reasons for appeal shall be limited to procedural errors, violation of Article I of this bylaw, or new information not considered in the original decision.
f. In hearing appeals the appellate body is ruling on the appropriateness of a policy, procedure, or decision and does not have the power to make an appointment.
4. If an appointee finds it necessary to resign from the position that he/she holds prior to the end of office, such a resignation must be submitted in writing to the appropriate committee chairperson, committee, or executive.
H. North Dakota Student Association (NDSA)
1. The Governmental Affairs Commissioner must carry out the duties regarding the North Dakota Student Association as listed in the Governmental Affairs Commissioner Job Description.
2. If the Governmental Affairs Commissioner will not have time to fulfill the duties as Head Delegate due to time spent lobbying or other duties in their job description, the Head Delegate can be an appointed position by the Student Body President with confirmation by the Student Senate.
3. All further voting delegate positions along with five (5) alternate positions will be appointed and approved by the following process:
a. Applications must be turned in to the Governmental Affairs Commissioner at least two (2) Student Senate meetings prior to the NDSA meeting they will be voting at.
b. The Governmental Affairs Commissioner will make the voting delegate recommendations as well as five alternate recommendations to the Student Senate in order to be approved before the September NDSA meeting be a majority vote of those present and voting.
4. Voting Delegates are expected to attend all North Dakota Student Association meetings. Student Senators, University Senators, and Executive Committee members will have first priority to the Voting Delegate positions.
5. Alternate Voting Delegates will take the place of a Voting Delegate in his/her absence. Alternates are expected to attend at least one NDSA meeting before taking the place of a Voting Delegate.
STUDENT SENATE ORGANIZATION
1. Student Senate shall organize three (3) permanent subcommittees.
a. These subcommittees shall be:
iii. State and Local
b. Membership of each committee shall be composed of a minimum of one-third (1/3) of the current membership of Student Senate.
i. These members shall serve the entire length of their Student Senate term.
ii. The subcommittee shall have a chairperson and a vice-chairperson.
(a) The chairperson will be elected by the Student Senate.
(b) Each respective subcommittee will elect the vice-chairperson.
iii. Membership of subcommittees shall be determined by the Student Body Vice President, with the consideration of the Student Senators' seniority, requests, and with the final approval of Student Senate.
iv. Quorum shall consist of a simple majority of current membership.
c. These subcommittees shall hold regular meetings and shall be constituted under the authority of the Student Senate.
d. The powers of these subcommittees are subject to Student Senate control.
e. General categories and matters assigned to each subcommittee are described in this bylaw, however, Student Senate has the power to refer any matter or motion to a particular subcommittee.
f. Any vote taken by a subcommittee is binding. A majority vote by the sub-committee is needed to allow for legislation to be introduced to Student Senate.
i. If legislation is failed in committee, it cannot be introduced to Student Senate until it is amended is such a way that the legislation is approved by the appropriate subcommittee, unless the vote is overturned by Student Senate.
ii. To overturn a failing vote by a sub-committee, thereby allowing the legislation to come before Student Senate, a motion must be made and passed by a two-thirds 2/3 majority of all present and voting members of Student Senate.
iii. The vote of a sub-committee is only binding if there is quorum present. In the event that quorum is not obtainable the vote of the sub-committee is advisory and the bill will be presented to Student Senate regardless of the vote.
2. Appropriations Committee
a. The general categories delegated to the Appropriations Committee are as follows.
i. Budget and budget overruns
ii. Activity and university fees
iii. Revenue and expenditure control
iv. Equipment and capital expenditures
v. Purchases and purchasing procedures
vi. Tuition stipends and other payments for services
vii. Line item charges
viii. Other similar issues
b. The committee shall have the right to work on any monetary issue, policies, etc., that affects university students and university student fees.
c. All projects or programs sponsored by any Student Government entity must recognize Student Government sponsorship in an appropriate form
d. Projects Account Guidelines
i. The Projects account may fund, with evidence of need and value to the University, the following items:
(a) Equipment on a one-time basis, and
(b) Projects on a one-time basis, and
(c) Reoccurring Projects
ii. Equipment on a one-time basis and projects on a one-time basis must be brought to the Appropriations Committee for a two- (2) meeting review period before full Student Senate body votes, with the following breakdown:
(a) First meeting in an introductory meeting with a question and answer period.
(b) Second meeting is for possible final questions, and for possible action.
iii. Reoccurring Projects must be brought to the Appropriations Committee for a two- (2) meeting review period before full Student Senate body votes, with the following meeting breakdown:
(a) First meeting is an introductory meeting with explanation of past proceedings.
(b) Second meeting is a question answer meeting and a time for possible action.
iv. Equipment on a one-time basis, projects on a one-time basis, and reoccurring projects need 2/3 passage of Student Senate present and voting.
v. The two (2) meeting review period for one-time basis bills and three (3) meeting review period for reoccurring bills may be waived by a three-fourths (3/4) majority vote of the Student Senate present and voting.
vi. Projects may not fund the following:
(a) Programming expenses (films, workshops, conferences, speakers, etc.)
(b) Banquets, dinners, luncheons, or refreshments in any form
(c) Depleteable supplies (paper, typewriter ribbons, etc.)
(d) Equipment or projects which are intended primarily to fulfill course, departmental and/or degree requirements
(e) Requests which have already received financial support from any other Student Government entity
(f) Projects or organizations which are political or religious in nature or affiliated with political or religious organizations
vii. When funding Projects, the Appropriations Committee shall consider criteria including but not limited to:
(a) The relevance of the project to the educational mission of the University
(b) The quality and quantity of student use
(c) The extent to which the Project will be open to all students and its use is campus-wide in scope and significance
(d) The need for encouragement of new, worthy projects
(e) The utilization of other funding sources
viii. Requirements for receiving funding from the Projects Account include:
(a) A member of the Student Senate must sponsor all requests
(i) Sponsoring Student Senator must present the funding request to both the Appropriations Committee and the full Senate
(ii) Sponsoring Student Senator is responsible for sponsoring completion of the project
(iii) Sponsoring Student Senator is responsible for making regular progress reports to the Student Senate until completion of the project
(b) Funding allocated must be "spent" within one hundred twenty (120) days after the money has been transferred from the Student Government account.
(c) Receipts for all items and services purchased off campus must be given to the Student Body Treasurer's Office
(d) Projects must recognize Student Government sponsorship in an appropriate form
ix. When funding musical concerts sponsored by a Student Government Standing Committee the following criteria shall include but not be limited to:
(a) The projects account may be used as a source of allocation for musical concert.
(b) The proposal for a musical concert needs to be brought forward and approved by the Student Senate.
(c) The Standing Committee needs to provide a continuous update on the progress of the event.
(d) The musical concert should not be a line item or projects line amendment at any time in the Student Government budget.
(e) Concerts still have the possibility of receiving funding through the fees account.
e. Unallocated (Reserves) Student Fees Guidelines
i. The Unallocated Student Fees Account may fund any item Student Government believes possesses need and value for the students of the University.
ii. When funding from the Unallocated Account, the Appropriations Committee shall consider criteria including, but not limited to:
(a) The relevance of the item to the long term need of students
(b) The urgency of the need of the item to the students
(c) The quality and quantity of student use
(d) The possibility of the item receiving funding from other entities instead of, or in addition to, Student Government
(e) The potential for repeated funding in the near future.
iii. Allocations out of the Unallocated Account shall require a two-thirds (2/3) vote of Student Senate present and voting.
iv. All bills must sit for one (1) week before it's voted on, the one meeting review period for bills may be waived by a two-thirds (2/3) majority vote of the Student Senate present and voting.
f. Student Government shall not allocate more funds, from any account, than is expected to be received in student fees, as projected by the Presidential Finance Committee, in the fiscal year in which the funds are scheduled to be transferred, unless approved by three-fourths (3/4) of Student Senators present and voting.
3. Judicial Committee
a. The general categories of matters delegated to the Judicial Committee are as follows:
i. Review of constitution and bylaws
ii. All matters dealing with elections and appointments
iv. Judicial Review
v. Ethics and ethical issues
vi. Special investigations - Any matter in question will first be brought to the advisor of Student Government and if it cannot be resolved with the advisor the matter will then be turned over to Judicial Committee.
vii. Input into the hiring of classified personnel
viii. Policies and procedures
ix. Other similar issues
b. The committee shall have the right to work on any policies, agreements, etc. that affect university students and Student Government.
c. All bills and resolutions must sit for one (1) week before it's voted on, the one meeting review period for bills and resolutions may be waived by a two-thirds (2/3) majority vote of the Student Senate present and voting.
4. State and Local Committee
a. The general categories of matters delegated to the State and Local Committee are as follows:
i. Lobbying efforts
ii. State Board of Higher Education
iii. North Dakota Student Association (NDSA) and North Dakota Intercollegiate State Legislature (NDISL)
iv. Project development
v. Faculty issues
vii. University Senate actions
viii. University administrative actions
ix. Election awareness
x. Local issues
xi. City and campus bus service
xii. Other similar issues
b. The committee shall have the right to work on related issues, policies, programs, etc. that affect university students at the state, city and university level.
c. All bills and resolutions must sit for one (1) week before it's voted on, the one meeting review period for bills and resolutions may be waived by a two-thirds (2/3) majority vote of the Student Senate present and voting.
B. Parliamentary Authority
1. The parliamentary authority for all divisions of Student Government shall be Sturgis Standard Code of Parliamentary Procedure.
A. Student Government will not fund any project which produces unnecessary pollution (excluding transportation) or presents an unnecessary threat to plant or animal life.
B. Student Government will not use any product which is neither recyclable nor reusable when recyclable or reusable items are available and affordable.
C. Any product used by Student Government that can be recycled (i.e., paper and cardboard) will be recycled.
A. Four (4) University Senators will be appointed ex-officio: The Student Body President, Student Body Vice President, the Student Senate President Pro Tempore and Student Senate Parliamentarian.
B. The remaining seats will be elected by the student body following the same process as Student Senators and the Student Body President and Student Body Vice President.
C. If any seats remain open after election or are vacated before the next election they will be filled by appointment by the Student Body President, upon majority approval of the Student Senate present and voting.
D. The elected or appointed University Senators will be required to fill the University Senate committee positions that are not already appointed ex-officio. However each University Senator may only be required to fill a maximum of two (2) University Senate committee positions. The elected University Senators are required to attend an additional monthly meeting of student University Senators to discuss policy issues. Any remaining seats will be appointed by the Student Body President, upon majority approval of the Student Senate present and voting.
E. Ex-Officio members of University Senate committees
1. The Parliamentarian of the Student Senate will be an ex-officio member of the Senate
2. Executive Committee
3. One student member from each of the following University Senate committees will be appointed by the Student Senate Judicial Committee from the membership of the committee, upon majority approval of the Student Senate present and voting:
a. University Senate Academic Policies and Admissions Committee
b. University Senate Administrative Procedures Committee
c. University Senate Student Academic Standards Committee
d. University Senate Student Policy Committee
4. The Student Senate State and Local sub-committee chair and the Governmental Affairs Coordinator or UND Student Lobbyist or equivalent position as defined by the current Student Body President will be a member of the University Senate Legislative Affairs Committee
F. The term of student members on the University Senate and its committees shall be one (1) year, beginning June 1st.