Forms are available at the Student Involvement Office and can be picked up as needed. They are also available for download in MS Word (.doc) and/or Adobe Acrobat (.pdf) formats. To download the document, click the appropriate document icon. Please print the forms as they appear. Upon completion, the forms can be returned to the Student Involvement Office, or to a respective department as listed on the form.
Useful Forms
Direct Billing of Lodging Form (.doc)
If lodging is for speakers, a "Direct Billing of Lodging Form" must be completed and approved by Accounting Services prior to the arrival date of the speaker. This form must later be attached to the "Voucher" once the student organization receives the bill from the local lodging establishment.
If lodging is for students, they typically pay for their lodging and are then reimbursed. However, pre-payment of expenses of a lodging facility is possible by getting prior approval through Accounting Services by filling out a "Direct Billing of Lodging Form."
Intent to Organize (.pdf .doc)
Any group interested in forming a new organization must fill out an "Intent to Organize Form." The completed form must be turned into the Student Involvement Office. Completion of this form will allow the group use of University facilities for organizational meetings.
Model Constitution (.pdf .doc)
To be a recognized student organization at the University of North Dakota, a constitution is required. This model constitution format has been approved by the UND Student Policy Committee (SPC) to serve as your model in writing your constitution. The completed constitution must be submitted to the Student Involvement Office for review prior to submission to the Student Policy Committee.
Non-Employee/Student Travel Expense Worksheet (.doc)
This form can be used for reimbursement of organization members after travel has been completed. The form must be completed, attached to a "Voucher", and returned to Accounting Services. Items that can be reimbursed per diem are: meals, mileage, lodging, and airfare.
Special Events Notification Form (PDF Instructions)
For any event held on campus, a "Special Events Notification Form" must be filled out and returned to the Safety Officer. This form must be turned in prior to the event.
Journal Entry (.xls)
This form is used to bill other departments for goods or services or to correct other journal entries. If you have any questions, contact the Student Involvement Office before submitting the form. Illegible forms with fonts that are too small will not be processed. (Download a "Journal Entry" Example.)
Voucher (.xls)
This form is to be used when the department is making a payment or it can be used as an SOS form. If you have any questions, contact the Student Involvement Office before submitting the forms. Illegible forms with fonts that are too small will not be processed. (Download a "Voucher Form" example.)
Student Organizations Deposit Form (.xls)
This form is used for all deposits. The completed form needs to be turned into Student Account Services.
