- Agendas and Minutes
- Senate Members
- Governance Documents
- Faculty Senate Proposal
- Senate Orientation
- About the Senate
- Responsibilities and Privileges
- Personnel Information
- Teaching Policies and Procedures
THE UNIVERSITY OF NORTH DAKOTA CONSTITUTION
I. THE GOVERNING BOARD
The government of the University of North Dakota and the laboratories and stations associated with it by legislative act is vested by law in the State Board of Higher Education, hereinafter referred to as the Board. The Board has final authority in all matters affecting the institution and exercises jurisdiction over its financial, educational, and other policies, and its relation with the state and federal governments. In accordance with the experience and practice of this and other institutions of similar character, the Board entrusts the execution of all its plans and policies, together with the internal government and administration of the institution, to the President in consultation with the faculty and such other officers as the President may select.
II. THE UNIVERSITY LEGISLATURE
1. Legislative Bodies
a. The University Legislature shall consist of the Council and its Senate. The faculty's legislative powers shall reside in the Council and its University Senate.
b. The Council consists of the following: The President; the Vice Presidents; Associate Vice Presidents who concurrently hold faculty rank; the Registrar; the Director of Libraries; all deans; all department chairpersons; all of the full-time faculty of the rank of instructor, assistant professor, associate professor, and professor; program directors, coordinators, assistant and associate deans who concurrently hold faculty rank; professional librarians; and such other academic personnel and administrative officers as the Council may designate.
c. The University Senate shall consist of the following members:
(1) Ex officio Members: The President, the Vice Presidents, the Provost, the Registrar, the Director of Libraries, and deans.
(2) Council Members: The Council shall provide by legislation for the election of Council members to the Senate, for such terms and in such manner as the Council shall determine, but subject to these limitations: (1) no one may be eligible for election to the Senate who shall not have been a member of the Council for one full academic year by August 16 of the next academic year; (2) the total number of elected Council members on the Senate shall be three times the number of ex officio members; (3) the Council members of each professional school or college and the libraries shall have the right to elect to the Senate two of its members who are eligible for election to the Senate, with the exception of the College of Arts and Sciences, which shall have the right to elect eight senators, two each from the areas of Natural and Physical Sciences, Humanities, Social Sciences, and Fine Arts.
(3) Student Members: The number of student members shall be 14 voting members of the University Senate. The selection, length and beginning of the term for student members will be determined by the Student Senate.
(4) Staff Members: The number of staff members shall be set at three voting members whose selection, length, and term shall be set by the Staff Senate.
a. The Council meets at least once a semester. Meetings of the Council shall be called by the chairperson of the Senate and/or the President of the University, or as a result of a written petition presented to the Registrar and signed by thirty Council members. The chairperson of the Senate, in collaboration with the President of the University, shall determine and publish the agenda of Council meetings. Council meetings will normally be co-chaired by the chairperson of the Senate and the President of the University. A meeting called by written petition will be chaired by the chairperson of the Senate. The Registrar is the ex officio secretary for all meetings of the Council. The fall meeting shall include the opportunity for the President to present the annual state of the University address.
b. The quorum of the Council necessary for the transaction of business at any meeting is twenty-five percent of the Council membership, unless otherwise provided by Council legislation.
c. The Senate meets regularly once a month during fall and spring semesters. Additional meetings may be called by the chairperson of the Senate or on written petition signed by ten percent of the members of the Senate. The Registrar shall call the first meeting of each academic year; subsequent regular meetings shall be as scheduled by the Senate. The Senate elects a chairperson from among its elected members; the Registrar is ex officio secretary.
d. The quorum of the Senate necessary for the transaction of business at any meeting is fifty percent of the Senate membership, unless otherwise provided by the Council or Senate legislation.
e. Each Council member and Senate member is entitled to one vote at meetings of their respective bodies. No vote may be cast by proxy at any meeting of either the Council or the Senate.
3. Powers and Functions
a. All legislative powers of the University government are vested in the Council. The powers of the Council shall include, but not be limited to:
(1) Requirements and methods for admission to the institution and questions related to advanced standing.
(2) Requirements for degrees and certificates.
(3) Determination of curricula, authorization of new courses of study, and changes in courses of study.
(4) Questions of scholarship and attendance, coordination of outside activities, class standing and credits, examination schedules, and the institution's catalog and calendar.
(5) Institutional prizes, honors, and honorary degrees.
(6) General relations and interests of students, including health, conditions of living, regulations of social life, intramural and intercollegiate athletics, student organizations and publications.
(7) The general policies of the Library and the Division of Continuing Education.
(8) Acting as a consultant to the President in matters pertaining to: planning; organization or reorganization of the schools, colleges, and departments; disputes arising between or among schools and/or colleges; matters of budget apportionment; and decisions regarding physical resources.
b. The Senate may exercise all of the powers of the Council, but subject to whatever limitations or instructions the Council may from time to time impose on the Senate in this regard. Any action of the Senate taken in the exercise of the Council's powers may be revoked and declared to be of no force and effect at any meeting of the Council. In the event of conflict between legislation of the Council and of the Senate, the legislation of the Council shall prevail.
c. The Council and the Senate shall make available to each Council member reports of all action taken at all meetings of the two bodies.
d. The Council and the Senate may form from the respective memberships permanent and ad hoc committees and delegate to such committees any powers or functions that are vested within the respective parent body. The Council and the Senate may also form or participate in, through designated members as representatives, committees composed partly of non-members of the Council.
e. All legislative actions regarding university policy undertaken by the Council, the Senate or its committees shall be submitted to the President for approval (SBHE 305.1 Presidents Authority and Responsibilities).
f. At each Senate meeting, the President or designee, shall report the President's position as related to legislative actions taken at the previous Council or Senate meeting. Should any legislative action regarding university policy be vetoed by the President, the President shall provide a rationale for the decision. For legislative actions passed at the May meeting of the Senate, the President shall report via the Senate listserv within 30 days as to his position taken on these legislative actions using established channels.
III. THE PRESIDENT
1. The President is the executive head of the University and the laboratories and stations associated with it. The President is the official medium of communication between the Chancellor and, through the Chancellor, the Board, on the one hand, and the University legislature, faculties, administrative officers, student organizations, and students on the other. The President is responsible to the Chancellor for institutional policy and administration and accordingly has supervision over all of the institution's officers and all of the institution's interests, subject to the state laws and the rules and regulations of the Board. (SBHE policy 305.1 Presidents Authority and Responsibilities).
It is the duty of the President, in consultation with the University legislature, to make recommendations covering the general policy of the institution and for securing and coordinating its parts. Although it is the duty of the President to make such recommendations covering general policy of the institution, whenever possible, recommendations should only be made to the Chancellor after first consulting the University legislature. However, prior to presenting any recommendations affecting the policy, status or mission of any school, college or department, in the absence of emergency conditions, the President shall consult with the faculty of that school, college or department using established channels.
3. It is the duty of the President to see that the rules and regulations of the Board and of the University legislature are enforced. It is, moreover, the duty of the President to consult through established academic organizational channels the faculties concerned on the appointment, promotion or dismissal of any member of the faculty. It is also the duty of the President to consult with the University Senate on matters having to do with planning, organization, budgeting and the use of physical resources. The right of the final decision in these matters, as well as all other University business, is reserved to the President. The President shall present in writing to the Chancellor the President's position in the matter in question if Board approval is required or to the secretary of University Senate if Board approval is not required. In cases of differences between the President and campus units, University Senate or the Council, an alternative position must be presented to the University Senate for consideration. If the alternative position is adopted by the Senate, the Chair of the University Senate shall present the alternative position in the matter in question, in writing, to the President for presentation to the Chancellor if Board approval is required.
4. Among the duties of the President, in cooperation with the faculty and responsible administrators, are the preparation of the budgets and reports to the Board; formulation of personnel recommendations to the Board pursuant to Board policy; the conduct of Commencement and other public exercises; and the calling of special meetings, except as provided for otherwise. Before submitting the biennial budget to the state legislature, through the Board, the President shall submit it to the University legislature for its information.
IV. ADMINISTRATIVE OFFICERS
1. The vice presidents, deans and chairpersons of the various schools, colleges, and divisions, and all executive officers of the University are appointed by the President. Before making such appointments, however, the President shall confer through established channels with the faculty and other appropriate University groups. All appointments shall be made solely with respect to the special fitness of the individual for the work demanded in the position. All University policies of affirmative action and equal opportunity employment shall be adhered to. The University shall, through its faculty and administration, develop procedures by which faculty members are evaluated and are recommended for tenure.
2. The area of administrative responsibility of each of the vice presidents is delineated and delegated by the President.
3. Chairpersons, and the departmental faculties involved, will make recommendations to the dean of each school or college regarding all appointments, promotions, or removals of professors or of other teaching staff. Deans will make recommendations regarding those appointments, promotions, or removals to the Vice President for Academic Affairs and Provost. If the recommendation is different from that made by the chairperson, the dean must provide a written explanation to the chairperson and that explanation should accompany the recommendation made to the Vice President for Academic Affairs and Provost. The Vice President for Academic Affairs and Provost will make recommendations to the President regarding those appointments, promotions, or removals. If the recommendation differs from that made by either the chairperson or the dean, the Vice President for Academic Affairs and Provost must provide a written explanation to both the chairperson and the dean, and that explanation must accompany the recommendation made by the Vice President to the President.
4. The deans have general oversight of the academic work in their divisions, and they make an annual report to the President on the condition of their units. They are charged together with the President and the vice presidents with responsibility for the well-being of the institution as a whole.
5. Before submitting their annual budget requests through established academic organizational channels, the deans shall first consult with their chairpersons concerning the needs of their departments and the college or school. The faculty should actively participate in the determination of policies and procedures governing salary increases.
6. Committees may be appointed at and by any level of University authority for the purpose of effectively carrying out the activities of the University.
V. THE FACULTIES
1. The University Faculty
The make-up and definition of the University faculty and its titles and ranks shall be established by the action of the Senate within current Board guidelines. The University faculty may, through the University legislature, express its position on any matter affecting the institution and may make recommendations to the Board and/or the President.
2. The Faculties of Schools and Colleges
The faculties of schools and colleges consist of those University faculty members giving instruction and/or conducting research in any of the schools or colleges of the University. Only the deans, professors, associate professors, assistant professors, and such other academic personnel as may be designated by the school or college faculty with the approval through established academic organizational channels of the President shall have the right to vote in matters affecting the general policy of any school or college. Each dean may call a meeting of the faculty of the dean's school or college whenever the dean deems it advisable, and must call such a meeting when requested to do so by one-fourth of the dean's faculty. The President shall be informed of such meetings when matters of importance are under consideration. The faculty of each school or college shall consider the welfare of the group and may make recommendations to the President and University legislature consistent with University and Board policy.
3. Departmental Faculties
The departmental faculties consist of those University faculty members giving instruction and/or conducting research in the various departments or divisions of the schools or colleges. Each department or division chairperson may call a meeting of their departmental faculty whenever the chairperson deems it advisable, and must call such a meeting when requested to do so by one-fourth of their department's faculty. Each departmental faculty determines its own internal policies and organization of its own work, and makes recommendations regarding its curriculum and budgetary matters.
VI. THE SERVICE OF FACULTY AND ADMINISTRATIVE OFFICERS
All members of the faculty and all administrative officers are appointed by the President following consultation through established channels as described in sections IV.1 and IV.3. All other employees are appointed by the chairperson of the department or head of the office concerned with the approval through established channels. All appointments shall be made solely with respect to the special fitness of the individual for the work demanded in the position. All University policies of affirmative action and equal opportunity employment shall be adhered to.
The process for promotions shall be as described in section IV.3. Standards and procedures for promotions are designated by the University Senate consistent with current Board policy.
3. Terms of Employment
The terms of employment for faculty, staff, and other employees and current Board and University provisions and procedures relating to employment are to be published in the Faculty Handbook and/or other publications as appropriate. These are to be freely available to all faculty, staff, and other employees, and are to govern UND employment practices. The Faculty Handbook shall be edited, published and kept current and consistent with Board policy and this Constitution by the Executive Committee of the Senate.
4. Tenure, Dismissal, and Academic Freedom
a. The University is a forum for ideas, and it cannot fulfill its purpose of transmitting, evaluating, and extending knowledge if it requires conformity with any orthodoxy of content and method. Tenure, academic freedom, and faculty rights are the foundation of UND practice with respect to faculty retention and dismissal and are basic to the University's mission of teaching, research, and service.
Tenure for a faculty member is recognition of continuous appointment to the faculty at the rank of instructor, assistant professor, associate professor, or full professor. The President shall make recommendations to the Chancellor concerning all requests for tenure.
b. The services of a person with tenure shall be terminated only for adequate cause. Guidelines and procedures of due process for termination or dismissal for cause are established by the University Senate consistent with Board policy and are published in the Faculty Handbook.
The procedure for the notice of termination of services of faculty members, including those holding probationary appointments, shall be established by the University Senate and published in the Faculty Handbook.
c. A person with tenure who has been recommended for dismissal may appeal the recommendation according to Board policies and current UND guidelines for implementing the Board's policy. The statement and guidelines are established by Senate action and published in the Faculty Handbook.
d. The President shall approve all personnel actions, except the award or change in tenure status, involving all faculty members and other institution employees and shall notify in writing all persons of their tenure status upon appointment or upon any change of status.
5. Leaves: Faculty and Administrator Development
Faculty members and administrative officers may, consistent with Board policy (SBHE Policy 701.2 Developmental Leave), be granted developmental leaves of absence normally not to exceed one academic year, with or without financial assistance from the University in accordance with regulations and policies formulated by the University. Leaves may also be granted by the President as appropriate to the interests of the University.
In addition to the above, members of the faculty and administrative officers are urged to become members of national, regional, and state professional associations and to attend their meetings. The University and its colleges, schools, and departments will develop policies appropriate to available resources to provide assistance to faculty and administrative officers for participation in professional meetings and travel for the benefit of the institution.
VII. COMMUNICATION AND COOPERATION
1. Order of Communication and Reports
a. Communication or reports from University Senate or University Council pertaining to matters of business to be presented to the Chancellor, and through the Chancellor to the Board, shall be first presented to the President for examination.
b. In the same way, communication and reports to administrative officers shall, in general, be transmitted through all intermediary officers, but the right of the President to call for immediate reports from any members of the institutional and administrative staff, or the right of any member of the faculty or of any employee of the University to address the President directly, shall not be denied.
2. Spirit of Cooperation
a. It shall be the duty of all persons connected with the institution to cooperate with the Board in carrying out the purposes and policies of the Board, and it shall also be the duty of all such persons to cooperate with the President, who is the representative of the Board. Vice presidents, deans, chairpersons of departments and divisions may reasonably expect the cooperation of faculty members and employees who work with them in carrying out the policies approved by the President and faculty.
b. At the same time, all administrative officers shall be open to criticisms or suggestions made to them by faculty members and other persons working under their direction. All persons connected with the University are expected to deal with each other openly and professionally for advancement of the institution. Under such conditions a spirit of cooperation may be created at the institution. Such spirit cannot be created by legislation or constitution, but can be aided by principles and procedures fairly and conscientiously applied.
1. Power to Amend
Amendments to the Constitution may be recommended to the President by the University Senate or amendments may be proposed to the University Senate by the President. Proposed amendments to the Constitution must have been approved at two meetings of the University Senate by a majority of the members present at those meetings.
Following that approval, the President shall submit the proposed amended Constitution to the Chancellor, according to Board policy (SBHE 331).
2. Notice Requirements
Prior to any meeting of the Board or of the University Senate or Council where an amendment to the Constitution is to be considered for adoption or recommendation, at least two weeks notice of such consideration of amendment at such meeting shall be sent to all members of the Board and the University Senate and Council respectively.
Approved: UND Senate, 04-05-79, revised 05-09-94, amended 02-05-98, amended 06-26-03
Approved: State Board of Higher Education, 09-19,20-79, revisions and amendments approved 09-17,18-98, revisions and amendments approved 06-26-03
IV-2 Bylaws of the University Senate
1. The University Senate shall consist of the following: Ex-Officio members, Council members elected by the Council, student members elected by the students and staff members elected by Staff Senate.
The total number of elected Council members on the Senate shall be three times the number of ex-officio members. The Council members of each professional school or college and the libraries shall elect two Senate members with the exception of the College of Arts and Sciences, which shall have the right to elect eight senators, two each from the areas of Natural and Physical Sciences, Humanities, Social Sciences and Fine Arts; the balance of the faculty membership of the Senate shall be elected at large by the Council. One of the faculty-at-large positions will be held by the incoming Chair of the Senate to assure that the Chair is a voting member of the Senate.
2. The procedure for electing Senate members at large shall be as follows:
a. During the first week of April each year, the Registrar shall distribute to members of the Council a nominating list of those eligible to serve on the Senate and shall state the number to be elected at large according to the provisions of the Constitution and this legislation.
b. Each member of the Council may indicate his/her choices for nomination by choosing from the list of nominees not to exceed in number the number of vacancies to be filled; any nomination list choosing more than the number to be elected at large shall be void.
c. Those equal in number to twice the number to be elected who shall have received the most nominating votes shall be declared nominees.
d. A list of these nominees shall be printed as the ballot and distributed to all members of the Council; each member shall vote for a number of nominees not to exceed the number to be elected; any ballot choosing more than the number to be elected at large shall be void.
e. The Registrar shall prescribe the time and method for returning marked ballots and nominating lists and shall count and tabulate the same, providing that all nominating and balloting shall be secret, and these election procedures shall be completed before the third week of April.
3. The procedure for electing faculty members by each school or college faculty and the term of office thereof shall be as follows:
a. During the third week of April of each year each school or college and the libraries shall provide for the nomination and election by the Council members of his/her school, college, or the libraries to the Senate two Council members who shall have been listed by the Registrar as eligible to serve on the Senate in accordance with Section 2a, in such a manner as the dean/director shall prescribe, providing that the voting for the nominated candidates shall be by secret ballot, with the exception of the College of Arts and Sciences, which shall have the right to elect eight senators, two each from the areas of Natural and Physical Sciences, Humanities, Social Sciences, and Fine Arts.
b. Only those of the respective faculties who are qualified to be members of the Council shall be entitled to vote.
c. Such Senate members shall hold office for one year and shall not serve consecutively for more than three terms. In the event of a vacancy in such Senate seat, the faculty concerned may at any time hold a special election, in the same manner as provided in Section 3a, to fill the vacancy.
d. In the event the faculty of a school, college, or the libraries should desire to waive its right to elect members to the Senate, it shall so notify the Council prior to the regular April elections held by the Council, and the Council shall then nominate and elect one or more of its members to serve for the one year term of the seat involved along with the regular members at large elected by the Council.
4. Members at large shall hold office for two years, and shall not serve consecutively for more than two terms. Representatives of schools or colleges shall hold office for one year and shall not serve consecutively for more than three. No elected member, however, shall serve consecutively for more than four years.
5. September 1 of each year shall be the date upon which all terms due to expire in a particular year shall expire, and upon which new terms of those elected earlier in the calendar year at regular elections shall commence. In the event that a Senator, elected at-large, leaves the University prior to August 15, the person receiving the next highest number of votes shall serve. College representatives who leave the University prior to August 15 shall be replaced using procedures determined by the college. The pool of eligible candidates will be those individuals entering at least their second year on August 16 of the next academic year.
6. Procedure for electing student members of the University Senate:
The Student Senate will provide for the election of fourteen student members to the University Senate and will also provide the duration of their terms of office. Starting dates will be the same as for other University Senate members.
At the first meeting of the seating of the new members of the Senate, the Chair Elect will assume the position of the Chair. A Vice Chair/Chair Elect shall be elected from the elected members. The Vice Chair/Chair Elect shall serve a term of one year, and then automatically assume the role of Chair of University Senate the next year. Nominations shall be made by the Committee on Committees which must name at least two nominees for each position. The chair must always ask for nominations from the floor. In the event of any vacancy in the office of Chair, the Vice Chair/Chair Elect shall become the Chair. In the event of any vacancy in the office of Vice Chair/Chair Elect, the Committee on Committees shall at the next regular meeting of the Senate nominate at least two elected members, the Chair must ask for nominations from the floor, and the Senate shall elect a new Vice Chair/Chair Elect from all the nominees. In Fall 2004, there will be an election of a Chair for 2004-2005 and an election of a Vice Chair/Chair elect (as specified by the new policy).
1. Items for the agenda shall be in the hands of the Secretary of the Senate not later than 14 days (exclusive of holidays) before a Senate Meeting. The agenda shall be distributed one full week before each Senate meeting to all faculty, student body and staff representatives. Items not included in the agenda may not be considered at a meeting except with the special consent of the Senate. Only members of the Senate may submit items for the agenda.
2. The Senate's official guide for parliamentary procedure shall be the "Standard Code of Parliamentary Procedure" by Alice F. Sturgis.
3. The minutes of all Senate meetings shall be distributed to the members of the Senate and shall be available to all members of the faculty.
1. Executive Committee
There shall be an Executive Committee of the University Senate. It shall consist of these members of the Senate: the Chairperson; the Vice Chairperson/Chair Elect, the immediate past Chairperson, whether or not still a member of the Senate (if this individual is unable to serve, then the available past Chairperson who most recently served as chairperson shall serve); three faculty representatives, one to be elected each year for a two-year term, and one, the member of the Council of College Faculties serving the third year of a three-year term (if this individual is unable to serve, then a substitute will be chosen from the remaining UND Council of College Faculties by the UND Council of College Faculties delegation); the Vice President for Academic Affairs; one student, elected annually; and the Registrar. The Registrar shall serve as Secretary of the Executive Committee. The functions of the Executive Committee are to: (1) call special meetings of the Senate; (2) change the time of the regular meeting in emergencies; (3) prepare the agenda; (4) approve the minutes of the Senate meetings; (5) act on behalf of the Senate when a meeting of the Senate does not seem justified or when such a meeting is prevented by lack of a quorum. Subsequent to the action taken by the Executive Committee, the Committee will report to the next meeting of the Senate to seek approval for the action that was taken by the Committee; (6) monitor the implementation of Senate legislation; (7) coordinate action between the Senate and its committees; (8) edit, publish, and keep current the Faculty Handbook; (9) care for the Senate bylaws by keeping them current, providing a codified copy to the chairperson at every meeting of the Senate and publishing codified copies to the Senate as often as it deems advisable; (10) care for the University Constitution, attending specifically to publication, distribution, amendment, and interpretation; (11) care for the Standing Rules, exercising the sort of supervision directed for the bylaws; (12) codify Council and Senate legislation, publishing the codified legislation at the direction of the Senate; (13) maintain the University Senate Committee Manual.
2. Permanent and ad hoc committees
The Executive Committee created by these bylaws is a permanent committee of the Senate. The Senate may create such other permanent and such ad hoc committees as it deems necessary and convenient to the conduct of its business. Other permanent committees may be created only by the Senate, after reasonable notice, at a regular or special meeting, and shall continue until dissolved by the Senate at a regular or special meeting following reasonable notice. Ad hoc committees may be created by the Senate at any meeting or by the Executive Committee, and shall continue until the delegated responsibility is accomplished or until dissolved by the creating authority.
Amendments to the Senate bylaws may be submitted in the agenda at any regular meeting but shall not be acted upon until the next regular meeting.
(Senate Minutes pages 10, 11, 12, 14, 17, 56, 251, 254, 279, 596, 641, 773, 856, 935, 958, 961, 962, 1224, 1367, 1531, 1698, 1742, 2535, 2913, 3236, 3237, 4156, 5111, 5174)
Approved 05/09/94; Amended 02-05-98; 11-2-00; 01-11-01; 2-5-04
2.1 STANDING RULES OF THE UNIVERSITY OF NORTH DAKOTA SENATE
1. The University of North Dakota Senate meets regularly on the first Thursday of each month from September to May. Meetings begin at 4:05 p.m. and adjourn not later than 5:30 p.m.
2. The meeting room is determined by the Executive Committee of the Senate (normally Gamble Hall, Room 7, where the first five rows are reserved for Senate members).
3. Visitors may occupy seats not reserved for Senate members; when all seats in the visitors' area are occupied, no other visitors will be admitted. Electronic recording of Senate meetings, either by audio or video means, is permitted; however, such recording and the positioning of equipment and personnel shall not interfere with the scheduled business of the Senate. The presiding officer of the Senate is empowered to relocate such recording equipment or personnel in order to facilitate the business of the Senate.
4. Visitors may speak with the consent of the Senate membership.
5. No member shall speak for more than two consecutive minutes, except by a majority vote of the Senate.
6. Minutes of Senate meetings shall be distributed to Senate members.
7. Notices and agendas of Senate meetings shall be included in the University Newsletter and on the University Senate web page. Minutes of each Senate meeting, including a list of those present and absent will be posted on the University Senate web page. The Senate will publish attendance records at the end of each semester, both a summary by categories (ex-officio, elected council members, student) and individual statistics.
8. Items on the agenda shall be identified with the name of the person who either reports it to the Registrar or who will present it to the Senate. Reports of university committees may be presented to the Senate by committee chairs who are not members of the Senate.
9. Agenda items brought for Senate actions shall be divided into three separate "calendars."
a.Senate calendar: items reported to the Senate by the Senate Executive Committee, including action taken by the Executive Committee that the Senate must ratify or reverse; announcements; review of minutes; and a question period. The question period shall not exceed 20 minutes.
b. Consent calendar: non-controversial items such as committee reports that are read by title and voted upon without debate or discussion. One objection from any member removes the items from the consent calendar.
c. Business calendar: normal action items requiring the attention of the Senate; debatable.
10. All votes of the Senate are open, public votes.
a. Procedural votes, including votes on motions to receive reports, may proceed without roll call, by voice or hand according to the direction of the chair; the chair shall announce the result of the vote, which result shall be recorded in the minutes and, unless challenged by a senator prior to the commencement of the next item of business. Upon a challenge, the chair may proceed to a re-vote, or may call a roll call vote.
b. All non-procedural votes shall be roll call votes, with the votes of each member present being made public at the meeting and recorded in the minutes. Voting may be by signed ballot. The secretary's announcement of the result shall be the official vote of the Senate on the matter unless challenged by the senator before the next item of business is begun. Roll call votes need not be used when the vote is unanimous or when an individual or a small number of individuals vote in the negative or abstain and are willing to identify themselves and have their votes recorded. If the number is such that the issue is in doubt, or the process becomes cumbersome, the chair may request a roll call vote. Any member may request a roll call vote on any vote taken in the Senate.
c. At the September Senate meeting the Committee on Committees shall present a ballot for the offices Vice Chair/Chair Elect of the Senate and the Executive Committee member-at-large. Individual senators may submit nominations for these offices to the Committee on Committees prior to the Committee's preparation of the ballot. The Student Senator nominee to the Senate Executive Committee shall be included on the ballot. All nominations will be accepted up to one week prior to the September meeting of the Senate. Nominations will also be accepted from the floor. The Vice Chair will become the Chair of the Senate beginning with the September meeting. The other newly elected officers will assume their responsibilities immediately after the adjournment of the September University Senate meeting. In Fall 2004, there will be an election of a Chair for 2004-2005 and an election of a Vice Chair/Chair elect (as specified in the new Bylaws of the University Senate).
Approved: UND Senate, 02-05-98; Amended 02-05-04
IV-3 Selections from the Constitution of North Dakota:
Items Pertinent to the Governance of Higher Education and the Operation of the University of North Dakota
3.1 ARTICLE I DECLARATION OF RIGHTS
Section 2. All political power is inherent in the people. Government is instituted for the protection, security and benefit of the people, and they have a right to alter or reform the same whenever the public good may require.
3.2 ARTICLE VIII EDUCATION
Section 2. The legislative assembly shall provide for a uniform system of free public schools throughout the state, beginning with the primary and extending through all grades up to and including schools of higher education, except that the legislative assembly may authorize tuition, fees and service charges to assist in the financing of public schools of higher education.
Section 5. All colleges, universities, and other educational institutions, for the support of which lands have been granted to this state, or which are supported by a public tax, shall remain under the absolute and exclusive control of the state.***
Section 6(1). A board of higher education, to be officially known as the state board of higher education, is hereby created for the control and administration of the following state educational institutions, to-wit:
a. The state university and school of mines, at Grand Forks , with their substations. ***
b. The said state board of higher education shall have full authority over the institutions under its control with the right, among its other powers, to prescribe, limit, or modify the courses offered at the several institutions. In furtherance of its powers, the state board of higher education shall have the power to delegate to its employees details of the administration of the institutions under its control. The said state board of higher education shall have full authority to organize or re-organize within constitutional and statutory limitations, the work of each institution under its control, and do each and every thing necessary and proper for the efficient and economic administration of said State educational institutions.
c. Said board shall prescribe for all of said institutions standard systems of accounts and records and shall biennially, and within six (6) months immediately preceding the regular session of the legislature, make a report to the Governor, covering in detail the operations of the educational institutions under its control.
d. It shall be the duty of the heads of the several state institutions hereinbefore mentioned, to submit the budget requests for the biennial appropriations for said institutions to said state board of higher education; and said state board of higher education shall consider said budgets and shall revise the same as in its judgment shall be for the best interests of the educational system of the state; and thereafter the state board of higher education shall prepare and present to the state budget board and to the legislature a single unified budget covering the needs of all the institutions under its control. The appropriations for all of said institutions shall be contained in one legislative measure.
e. The said state board of higher education shall have the control of the expenditure of the funds belonging to, and allocated to such institutions and also those appropriated by the legislature, for the institutions of higher education in this state; provided; however, that funds appropriated by the legislature and specifically designated for any one or more of such institutions, shall not be used for any other institution.
3.3 ARTICLE XI GENERAL PROVISIONS
Section 5. Unless otherwise provided by law, all meetings of public or governmental bodies, boards, bureaus, commissions, or agencies of the state or any political subdivision of the state, or organizations or agencies supported in whole or in part by public funds, or expending public funds, shall be open to the public.
Section 6. Unless otherwise provided by law, all records of public or governmental bodies, boards, bureaus, commissions, or agencies of the state or any political subdivision of the state, or organizations or agencies supported in whole or in part by public funds, or expending public funds, shall be public records, open and accessible for inspection during reasonable office hours.
IV-4 Selections from the North Dakota Century Code:
Items Pertinent to the Governance of Higher Education and the Operation of the University of North Dakota
There are many policies in the North Dakota Century Code that may be pertinent to the faculty at the University of North Dakota. The North Dakota Century Code is available online at the North Dakota State Government website.
IV-5 Selections from the Code of Student Life
The University of North Dakota Code of Student Life contains many provisions which are of interest to faculty, especially regarding the protection of student academic and other records, many of which are protected by federal law, and regarding student misconduct – whether academic or otherwise.
The Code of Student Life (CSL) is available online through the University Home Page, and a hardcopy edition may be requested from the office of the Dean of Students.
Student records/information. Any time a faculty member is reporting any facts regarding a student to, or discussing any facts regarding a student with, anyone other than the student herself or himself, the faculty member needs to be concerned with the University's policies regarding such records and information. Conforming conduct to these policies, set out in full in the CSL, will protect the faculty member from violating federal or state law as well as from failure to comply with University policy.
Academic or other misconduct of students. The expectations of the University regarding student conduct, including academic honesty (cheating, plagiarism, etc.) are stated in detailed regulations which are published in the CSL. The role of faculty in reporting and processing apparent violations of these policies, and the procedure, therefore, is included in these regulations.