Assets are a great way to manage content that is repeated throughout the website.
Assets can only be edited by the asset owner but can be used by everyone. When the creator updates the asset, it automatically updates all pages where the asset is used.
A good example of an asset is the cost of tuition. Student Account Services (SAS) is officially responsible for posting tuition costs. When tuition is updated by SAS, it automatically updates anywhere the tuition asset is used.
- Navigate to the page you want the asset on.
- Click Edit until you are in the WYSIWYG editor.
- Place your cursor where you want the asset to be located and select the Insert/Edit Asset icon in the toolbar. (It is the last icon on the right in the second row.)
- Click in the Asset Brower and choose the location of the asset and click Enter on your keyboard. All assets will be within UND except those within a specific college, school, or department. Some assets are tagged by a specific department.
- Select the asset you want.
- Click Select Asset.
- On your page, you will see grayed out text with diagonal lines through it. Once you save and preview the page, you will see the asset content just as if it were regular text. The reader will not see any difference.
When creating assets, consider whether or not other groups will use the asset. If they will, talk to them about the best way to make the asset so it works for multiple groups. You also need to be sure to only create assets for content that your area owns. If you want an asset created with content you do not own, please ask that unit.
- Select the Content tab at the top of your page and then click Assets. (If you are in a college/school, your asset list will be empty. If you are anywhere else, you will see the main UND asset list.)
- Click "+new" on the top right of the page. You will see three options:
- Web Content can be formatted with links, bullets, headers, etc. This is the most common type of asset.
- Plain Text is text that cannot be formatted. This may be useful in the case of just a name or a number by itself.
- Source Code allows you to make lines of code into an asset. The code can be formatted and include links.
- Create your asset by including these fields:
- Asset Name: The name is very important because this is how you will find your asset later to use it. It is important that you add a short naming convention to the beginning of your assets to identify your unit as its owner. For example, all Financial Aid assets start with FINAID.
- Description: Provide a short description of what your asset is.
- Tags: Assets will be searchable by tags.
- Asset Content: Enter your asset content into the designated area. This the content the user will see.
- Content editable by: By default, this is set to "Everyone." Be sure to change this or everyone with OU access will be able to edit your asset. You can set it for your broader unit or provide a more specific area. For example, arts-sciences vs arts-sciences/chemistry.
- Click Save.
- Click Publish. This allows you and others to use your asset. Remember to republish anytime you make changes, so those changes update on all pages using that asset.
Only edit your assets. If you want someone else's assets changed, please contact the unit it belongs to.
- Select the Content tab and select Assets.
- Type keywords into search bar.
- Select the asset you wish to edit.
- Checkout the asset to edit it.
- Edit, save and publish the asset.
OmniUpdate has some great tutorials, including video segments, on how assets work.