Organization & Administration

I-1 General Information

1.1. INTRODUCTION

The purpose of this Organization and Services Guide is to orient faculty members to the University. The specific purposes of the handbook are as follows:

To provide information about the organization of the University;
To acquaint faculty members with the services and facilities available to them at the University.

This edited guide contains essential aspects of the organization and services available of the University. Complete references appear in the North Dakota Constitution and Century Code; North Dakota State Board of Higher Education Policy Manual; UND Constitution; University Council and Senate legislation; University catalogs; and special bulletins issued by the colleges, schools, divisions, departments, and administrative offices. The reference date following each section is the date of the last amendment or revision. When changes in policies and procedures occur, the Handbook will be revised by the Office of the Registrar, in collaboration with the University Senate Executive Committee. Please note that if differences occur between this handbook and North Dakota State Board of Higher Education policy or North Dakota Century Code the latter two take precedence.

University Senate Executive Committee, 08-2014

1.2 UND MISSION STATEMENT

The University of North Dakota, as a member of the North Dakota University System, serves the state, the country and the world community through teaching, research, creative activities, and service. State-assisted, the University's work depends also on federal, private, and corporate sources. With other research universities, the University shares a distinctive responsibility for the discovery, development, preservation and dissemination of knowledge. Through its sponsorship and encouragement of basic and applied research, scholarship, and creative endeavor, the University contributes to the public well-being.
The University maintains its legislatively enacted missions in liberal arts, business, education, law, medicine, engineering and mines; and has also developed special missions in nursing, fine arts, aerospace, energy, human resources and international studies. It provides a wide range of challenging academic programs for undergraduate, professional, and graduate students through the doctoral level. The University encourages students to make informed choices, to communicate effectively, to be intellectually curious and creative, to commit themselves to lifelong learning and the service of others, and to share responsibility both for their own communities and for the world. The University promotes cultural diversity among its students, staff, and faculty.
In addition to its on-campus instructional and research programs, the University of North Dakota separately and cooperatively provides extensive continuing education and public service programs for all areas of the state and region.

President, 11-01-02

I-2 State Board of Higher Education

The State Board of Higher Education is final authority in all matters affecting the University and exercises jurisdiction over its financial, educational, and other policies, and its relation with the state and federal governments. Certain administrative responsibilities of the Board have been delegated to the Commissioner of Higher Education who is the Chancellor and chief executive officer of the University system. The Board entrusts the execution of all its plans and policies, together with the internal government and administration of the University, to the President and the faculty, and such other officers as it may select.

The nine-member State Board of Higher Education is the policy-setting body for the North Dakota University System and consists of seven citizen members who serve four-year terms and who are appointed by the governor, one student who is also appointed by the governor for a one-year term, and one faculty advisor who is selected by the Council of College Faculties (NDUS website, 11-01-02).

Chancellor and System staff can be found at the North Dakota University System website.

State Capitol, 600 East Blvd. Ave. Dept. 215, Bismarck, ND 58505-0230, (701) 328-2960

Board Members: The current list of North Dakota University System officials and the North Dakota State Board of Higher Education members can be found at the North Dakota University System website.

SEE ALSO: State Board of Higher Education Policy Manual, Chapter 100 (Introduction), Chapter 300 (Governance and Organization), Section 304.1 (Chancellor/Commissioner of Higher Education: Authority and Responsibilities); UND Constitution Article VIII [Education]), and the North Dakota Century Code 15-10 (The State Board of Higher Education)

I-3 The President

The President is the chief executive officer of the University of North Dakota and a member of the Chancellor's executive staff. The President is responsible to the Chancellor for all matters concerning the institution and is an advisor to the Chancellor in matters of inter-institutional policy and administration.
The Board delegates to the President full authority and responsibility to administer the affairs of the institution in accordance with Board policies, plans, budgets, and standards, including the management and expenditure of all institutional funds, within budgetary and other limitations imposed by law or by the Board.
The President shall:
1. insure effective and broad-based participation in the decision-making process from faculty, staff, students, and others in those areas in which their interests are affected;
2. develop for and receive approval from the Chancellor and the Board, in consultation with appropriate committees or members of the institution, such policies, plans, budgets, programs, and standards affecting the institution as deemed required, necessary, or advisable by the Chancellor or the Board;
3. make recommendations to the Chancellor concerning all requests for tenure;
4. approve all personnel actions, except the award or change in tenure status, involving all faculty members and other institution employees;
5. approve all recommendations transmitted to the Chancellor and/or to the Board from the institution;
6. define the scope of authority of faculties, councils, committees, and administrative officers of the institution subject to review by the Chancellor as may be provided by institution policies;
7. approve or veto decisions by faculty, staff, and student legislative bodies as may be provided under institution policies;
8. assume responsibility for the development and administration of institutional policies and rules governing the role of students and their conduct. In carrying out this responsibility, the president shall insure consideration of the views of students, faculty, and others;
9. assume responsibility for the establishment of guidelines for student conduct which set forth prohibited conduct and provide for appropriate disciplinary procedures and sanctions for violation of institutional rule, consistent with standards of procedural fairness;
10. maintain good relations and effective communication with the Board, the Chancellor, and other North Dakota institutions of higher education, and cooperate with other NDUS institutions to improve academic offerings, expand access to higher education, promote faculty development, improve support services, reduce unnecessary duplication and enhance efficiency;
11. maintain good relations with the public by
  1. developing sound relationships between the institution and the community and region, and the public it serves;
  2. establishing and administering a development program with alumni and other institutional supporters;
  3. interpreting the institution and its mission to the public; and
  4. developing effective communication with legislators and with other public policy makers in coordination with the Chancellor.
12. be accountable for all funds, property, equipment, and other facilities assigned or provided to the institution;
13. implement and enforce the provisions of NDCC sec. 15-10-17.1 regarding the conduct of students, staff, faculty, and visitors to the campus;
14. exercise such other authority and perform such other responsibilities as may be assigned by the Board or the Chancellor.
The President is hired by and shall serve at the pleasure of the Board. The President shall have a written contract. The term of an initial contract may not exceed three years; the term of a subsequent contract or renewal may not exceed five years. The Board may, with written notice of one year prior to expiration of a contract term, terminate the contract without cause. The Board may dismiss a president for just cause during a contract term, following written notice of intent to do so and an opportunity for an evidentiary hearing. The Board may appoint a hearing officer to conduct the hearing and make findings of fact, conclusions of law and a recommendation to the Board, which shall then make its decision based on the hearing record.
A tenured faculty member who is appointed President shall retain that status during the term as President. The Board may, in its discretion, award tenured status to a President who is not tenured academic rank, without tenure status.

President, 4-10-2013

State Board of Higher Education Policy Manual, Section 305.1, 2-18-00

SEE ALSO: UND Constitution [The President], North Dakota Century Code 15-10-17 (Specific powers and duties of board of higher education)

I-4 The Vice Presidents

In six areas, administrative responsibility has been delegated by the President to Vice Presidents. The general areas of responsibility are as follows. Refer to the organization chart for the University of North Dakota, which describes the structure, work flow and relationships between various positions and units within the University: http://und.edu/discover/_files/docs/und-org.pdf.

4.1 VICE PRESIDENT FOR ACADEMIC AFFAIRS AND PROVOST

The Vice President for Academic Affairs and Provost is the senior advisor to the President on academic matters and assumes executive responsibility for the university when the President is absent from campus; chairs the VPAA Academic Cabinet; and oversees faculty recruitment, appointment, promotion, and tenure review. The Vice President is responsible for immediate and long-range academic policy and planning; develops the academic annual and biennial budget recommendations; and oversees the College of Arts and Sciences, College of Business and Public Administration, College of Education and Human Development, College of Nursing and Professional Disciplines, School of Graduate Studies, John D. Odegard School of Aerospace Sciences, School of Law, and College of Engineering and Mines; as well as the following academic support units: Center for Community Engagement, Center for Conflict Resolution, Center for Instructional and Learning Technology, Chester Fritz Library, Essential Studies, Honors Program, Instructional Development, International Programs, Office of Extended Learning, Office of the Registrar, and Summer Sessions. The Vice President represents the University on the NDUS Academic Affairs Council.

Vice President for Academic Affairs and Provost, 03-20-2013

4.2 VICE PRESIDENT FOR FINANCE AND OPERATIONS

This Vice President advises the President on financial and administrative matters including financial control and reporting, planning, development, maintenance, and operation of the University's facilities (land, buildings, utilities), auxiliary enterprises, and related administrative services. The Vice President is responsible for policy, long-range planning, budget, personnel, and coordination of administrative units within the division: Auxiliary Services (Parking, Transportation, Chester Fritz Auditorium, Ray Richards Golf Course), Controller (Student Account Services, Accounting Services, Purchasing, Asset Management), Service Centers (Duplicating Services, Mailing Services, Printing Center, University Bookstore, U Card), Budget Office, Capital Projects and Planning, Chief Information Officer, Public Safety (Environmental Health and Safety, Emergency Management, Environmental Training Institute, University Police), Facilities Management, Human Resources and Payroll Services, and other operations-related functions.

Vice President for Finance and Operations, 03-19-2013

4.3 VICE PRESIDENT FOR STUDENT AFFAIRS

The Vice President for Student Affairs is responsible for providing leadership to the campus and Division of Student Affairs. Reporting directly to the President, the Vice President is committed to the general welfare and vitality of the institution and is a primary liaison between Student Affairs and other major components of the University. The Vice President for Student Affairs is an advocate for students, seeks to create a positive, safe and open learning environment for all students, especially outside the classroom. The Vice President is also responsible for policy, long-range planning, budget, personnel, and coordination of administrative units within the division: Admissions, American Indian Center, Career Services, Counseling Center, Dean of Students Office, Dining Services, Disability Services for Students, Financial Aid, Memorial Union, Multicultural Student Services, Residence Services, Student Affairs Technology Services, Student Health Services, Student Involvement & Leadership, Student Success Center, Student Wellness Center, TRIO Programs, University Children's Center, and the Women's Center.

Vice President for Student Affairs, 03-17-2013

4.4 VICE PRESIDENT FOR HEALTH AFFAIRS

The Vice President for Health Affairs is the senior advisor to the President on health affairs and related academic matters. The Vice President for Health Affairs bears executive responsibility for the operation and management of the health affairs division, and through delegated authority from the President, determines policy for the division. The Vice President for Health Affairs oversees faculty recruitment, appointment, promotion, and tenure review for faculty members within the health affairs division. The Vice President is responsible for immediate and long-range planning and develops the annual and biennial budget recommendations for the health affairs division. The Vice President also serves as Dean of the School of Medicine and Health Sciences, and oversees its basic, clinical and health sciences departments, programs and centers. The dean also serves as the executive secretary of the School of Medicine and Health Sciences Advisory Council.

Vice President for Health Affairs, 04-10-2013

4.5 VICE PRESIDENT FOR RESEARCH AND ECONOMIC DEVELOPMENT

This Vice President is the chief research officer of the institution and advises the President on matters that bear on the university's mission related to research, scholarship, and creative activity. The Vice President advocates for the University's research programs and promotes the creation and maintenance of a university environment that encourages and supports research and scholarly activity. The Vice President reports to the VPAA and is responsible for policy and oversight of sponsored program administration and program development including compliance with state and federal regulations on the proper use of humans and animals in research, radiation and hazardous materials safety, biosafety and recombinant DNA, conflict of interest, and the proper conduct of research. The Vice President also is responsible for the management of intellectual property, coordinates the university's technology transfer initiatives, administers internal grant competitions, coordinates the university's state and federal relations efforts that bear on research, and publishes the university's research magazine. The Vice President oversees the Office of Research Development and Compliance, Grants and Contracts Administration, the Office of Intellectual Property Commercialization and Economic Development, the Office of Research Capacity Building, and the University's research compliance committees.

Vice President for Research and Economic Development, 03-06-2013

4.6 VICE PRESIDENT FOR UNIVERSITY AND PUBLIC AFFAIRS

The Vice President for University and Public Affairs advises the President on all matters relating to the university's brand, reputation, and relationship with its various stakeholders. Reporting directly to the President, the Vice President oversees the Public Relations Group and the Marketing and Communications Group, including the functions of internal and external communication and governmental affairs. The Vice President directs efforts in marketing, public and media relations, Web strategy, media services, ceremonies and special events, alumni relations, government and community relations including oversight for legislative communications, and the programming of the UND Television Center.

Vice President for University and Public Affairs, 04-11-2013

See also: UND Constitution

I-5 University Council

The Council is the most broadly representative legislative body on campus. The Council consists of the following: The President; the Vice Presidents; Associate Vice
Presidents who concurrently hold faculty rank; the Registrar; the Director of Libraries; all
deans; all department chairpersons; all of the benefitted faculty of any rank, including
lecturer, instructor, assistant professor, associate professor, and professor; program directors,
coordinators, assistant and associate deans who concurrently hold faculty rank; professional
librarians; and such other academic personnel and administrative officers as the Council may
designate.

The Council has the legislative powers and responsibilities for the University except those assigned to the Board of Higher Education or to the President. Although ultimate legislative authority rests with the Council, the month-to-month legislative action for the University is carried on in the University Senate. The Council meets at least once a semester. Meetings of the Council shall be called by the chairperson of the Senate or the President of the University, or as a result of a written petition presented to the Registrar and signed by thirty Council members. The chairperson of the Senate, in collaboration with the President of the University, shall determine and publish the agenda of Council meetings. Council meetings will normally be co-chaired by the chairperson of the Senate and the President of the University. A meeting called by written petition will be chaired by the chairperson of the Senate. The Registrar is the ex officio secretary for all meetings of the Council.

University Registrar and Secretary, University Senate, 02-06-2014

SEE ALSO: UND Constitution [The University Legislature]

5.1 UNIVERSITY SENATE

Since 1961, the principal legislative powers of the University have been delegated by the Council to the University Senate. The Senate may exercise all the legislative powers of the Council except for such limitations as the Council may wish at some later date to impose. The Senate, therefore, has broad jurisdiction over all matters involving general University policy. It determines what questions are within its scope of responsibility, exercises legislative functions concerning them, and makes such rules and regulations as it may deem advisable to promote the educational interests of the University. The Senate acts for the Council, faculty, students, and staff. Among other matters, the Senate has legislative power over admission requirements, degree requirements, curricula changes, examination and class schedules, and general regulations pertaining to student affairs.

The University Senate is composed of ex officio members, elected Council members, student members, and staff members:

Ex officio Members: The President, the Vice Presidents, the Provost, the Registrar, the Director of Libraries, and deans.
Council Members: The Council shall provide by legislation for the election of Council members to the Senate, for such terms and in such manner as the Council shall determine, but subject to these limitations: (1) no one may be eligible for election to the Senate who shall not have been a member of the Council for one full academic year by August 16 of the next academic year; (2) the total number of elected Council members on the Senate shall be three times the number of ex officio members; (3) the Council members of each professional school or college and the libraries shall have the right to elect to the Senate two of its members who are eligible for election to the Senate, with the exception of the College of Arts and Sciences, which shall have the right to elect eight senators, two each from the areas of Natural and Physical Sciences, Humanities, Social Sciences, and Fine Arts.
Student Members: The number of student members shall be 14 voting members of the University Senate. The selection of student members, and their length and beginning of term, shall be determined by the Student Senate.
Staff Members: The number of staff members shall be set at three voting members whose selection and whose length and beginning of term shall be set by the Staff Senate.

No later than the first week of April, the Registrar distributes to the members of the Council a nominating list of those eligible to serve on the Senate and indicates the number to be elected at-large. Each member of the Council may then nominate from the list a number of nominees not to exceed the number of persons to be elected. The Registrar declares as nominees those who have received the most votes and includes twice the number as are to be elected. Printed ballots are then prepared and distributed to all members of the Council, and each person votes for a number not to exceed the number of nominees to be elected. Senate members elected at-large hold office for two years and may not serve consecutively for more than two terms.

No later than the third week of April, each school or college and the libraries shall provide for the nomination and election by the Council members of his/her school, college, or the libraries to the Senate two Council members who shall have been listed by the Registrar as eligible to serve on the Senate in accordance with Section 2a of the Bylaws of the University Senate, in such a manner as the dean/director shall prescribe, providing that the voting for the nominated candidates shall be by secret ballot, with the exception of the College of Arts and Sciences, which shall have the right to elect eight Senators, two each from the areas of Natural and Physical Sciences, Humanities, Social Sciences, and Fine Arts.

The Senate meets once each month from September through May. Items for the agenda may be submitted by any Senate member and must be in the hands of the Secretary of the Senate not later than 14 days (exclusive of holidays) before a meeting. The agenda must be distributed to the members one week before a meeting. Senators' voting records are available in the Registrar's Office. The Senate meetings are open, but visitors are seated apart from the members. Participation is limited to members of the Senate except on those occasions when the Senate extends the privilege of the floor.

University Registrar and Secretary, University Senate, 9-3-03

SEE ALSO: UND Constitution [The University Legislature], Bylaws of the University Senate, Standing Rules of the UND Senate

I-6 University Committee Structure

6.1 COMMITTEES THAT REPORT TO THE PRESIDENT

Diversity Advisory Council – The Diversity Advisory Council's mission is to advise and make recommendations to the President to broaden, deepen, and invigorating UND's commitment to a diverse, multicultural, and inclusive campus community in keeping with the University's mission.

President's Advisory Council on Women's Issues – This Council advises the President on matters relating to women's equity issues and recommends ways of infusing gender perspectives into the curricular and extracurricular life of the University.

President's Cabinet – The President's Cabinet advises the President on all issues having to do with the administration of the University and reviews recommendations from the University Planning and Budget Committee in consultation with the President on matters of budget and planning. Members include the Provost and Vice President for Academic Affairs, the Vice President for Student and Outreach Services, the Vice President for Finance and Operations, the Vice President for Health Affairs, the Vice President for Research, the Executive Vice President of the UND Foundation and Alumni Association, the Director of University Relations, the Budget Director, the Senior Associate to the President and the Executive Secretary/Assistant to the President.

President's Executive Council – This body is advisory to the President, the Executive Council consists of the President, the Vice Presidents and the Executive Assistant to the President.

Staff Senate - This elected body represents each job category across campus and plays an advisory role in the functioning of UND. The Staff Senate also is involved in numerous professional development initiatives and proposals. The body is also advisory to the President and the VP for Finance and Operations.

Student Fee Advisory Committee – This committee, advisory to the President, reviews and evaluates the assignment and distribution of mandatory student fees that are not connected to a particular course or program.

Student Senate – This elected body represents members of the student body in all matters or concerns to them. The Student Senate is the representative voice in the university decision-making process and serves as the liaison between the student body and the faculty and administration. The Student Senate also coordinates and regulates the activities of student organizations. The body is also advisory to the President and the VP for Academic Affairs and Provost.

University Fee Committee – This committee serves in an advisory capacity to the President on issues relating to fees covered under SBHE Policies 805.1.4, 805.2, 805.3, and 805.3.1. The committee will be advisory on all issues relating to special fee requests for a particular course, program, or activity and will make recommendations to the President regarding approval. Its function is to oversee the special course fee process and criteria selection.

University Senate – This elected body holds the principal legislative powers of the University as delegated by the University Council to the University Senate. The Senate, therefore, has broad jurisdiction over all matters involving general University policy.

President, 9-15-03 and 06-25-12

6.2 COMMITTEES THAT REPORT TO THE VICE PRESIDENT FOR ACADEMIC AFFAIRS AND PROVOST

Center for Instructional and Learning Technologies (CILT) Academic Advisory Committee – This committee functions as a liaison between faculty members and the Center for Instructional Learning Technologies. Faculty members from UND's eight colleges/schools, representing broad interests in instructional technology, are appointed by the Vice President for Academic Affairs and Provost to assist the director with planning and policy decisions for the benefit of the entire University.

Great Conversation Committee – This committee oversees the nomination process and makes decisions regarding the Great Conversations Series.

National Scholarship Committee – This committee nominates candidates for the Marshall, Fulbright, and Rhodes scholarships. The Truman Scholarship nominates candidates for the Harry S. Truman Scholarship, which is awarded to college students preparing for a career in government service.

Outstanding Faculty Awards Committee – This committee selects winners for teaching and service awards based on nominations by students, faculty, staff, and alumni; a University-wide committee appointed by the Vice President for Academic Affairs and Provost, it has student and faculty representatives from every college.

Strategic Enrollment Management Committee – This committee recommends strategies for intentional, targeted, and data-driven enrollment planning and management. The Committee is charged with using local data and national best practices to develop a comprehensive, collaborative, and coordinated vision and approach to undergraduate admissions and enrollment initiatives that align institutional and academic unit goals. The Committee is also advisory to the VP for Academic Affairs and the VP for Student Affairs.

Summer Programs and Events Council – This body promotes all summer events, programs, and courses to the greater Grand Forks community and beyond while providing leadership and logistical support for summer programming on the UND campus.

Vice President for Academic Affairs and Provost, 12-07-11 and 06-25-12

6.3 COMMITTEES THAT REPORT TO THE VICE PRESIDENT FOR FINANCE AND OPERATIONS

Accident Review Committee – The Accident Review Committee is charged with 1) recording all accidents involving vehicles under the control of the UND Motor Pool; 2) conducting investigations of all recorded vehicle accidents; and 3) generating reports for investigated accidents including findings, conclusions, and recommendations of the Committee.

Agency Selection Committee – This committee was formed in 2003 to decide on a design consultant for specific projects as per NDCC 54-44.7. The committee will be advisory to the Vice President for Finance and Operations for each project for which a consultant is to be selected.

Bookstore Advisory Committee – This committee is advisory to the Vice President for Finance and Operations on all issues relating to policies and operation of the UND Bookstore.

Building/Facilities Access Administrative Committee – The objective of the Committee is to review existing policies and charter as needed and recommend methods to develop, implement, and enforce the UND Access Policy to the Vice President for Finance and Operations.

Council on Environmental Stewardship and Sustainability – This body has been charged to develop an institutional plan to achieve climate neutrality, complete an inventory of all University greenhouse gas emissions, assess the extent to which academic programs at the University address issues of sustainability, and monitor the progress that the University makes toward reaching the goals contained in the American College and University Presidents Climate Commitment statement signed in December 2007.

Investment Committee – The Investment Committee is a standing committee that governs the investment management and policies of UND. The Investment Committee is expected to propose revisions to the policy guidelines at any time such guidelines would impede meeting the investment objectives.

Policy Advisory Committee – This committee reviews and makes recommendations to draft policies; determines how stakeholder comments on drafts of the policy should be incorporated; and recommends finalized, full policy draft be forwarded to the President's Cabinet for endorsement.

Staff Senate – The Staff Senate is an elected body that represents each job category. These dedicated people have a substantial impact in making specific recommendations for changes. The Staff Senate has been involved in numerous professional development initiatives and proposals. The body is also advisory to the President.

University Information Technology Council – This body is responsible for ongoing strategic planning input for IT services and policies to the University's leadership and all UND information technology providers. The Council provides advice and counsel on academic and enterprise information technology.

University Loss Control Committee – This committee serves as a mechanism for protecting the University students, employees, and visitors from injury and to minimize liability and property damage. Advisory to the Vice President for Finance and Operations, the objectives of the Committee are to establish policy for safe use of University properties in compliance with all federal, state, local and University regulations; maintain a safe and healthy academic environment; and adhere to proper operating practices and procedures designed to prevent injury and illness.

University Staff Personnel Advisory Committee – This committee is advisory to the Vice President for Finance and Operations to consider and recommend new or revised policies, procedures and processes for staff employment at the UND; to advocate equitable and fair implementation and application of such policies, procedures and processes; and to promote communication with all UND staff employees.

Vice President for Finance and Operations, 03-20-2013

See also: Division of Finance and Operations Committees

6.4 COMMITTEESS THAT REPORT TO THE VICE PRESIDENT FOR RESEARCH AND ECONOMIC DEVELOPMENT

Arts, Humanities and Social Sciences (AHSS) Committee – This is a committee of arts, humanities, and social sciences faculty, chosen and chaired by the Associate Vice President for Research & Economic Development. The goal is to enhance the ability of the faculty to submit successful extramural research grant applications. The AHSS Committee awards funds to support projects by faculty in these disciplines.

Associate Deans for Research Council – This council, chaired by the Vice President for Research and Economic Development, advises the Vice President and ultimately the President, on all matters having to do with research and creative work. The Council advises the Vice President for Research and Economic Development on ways and means of encouraging sponsored work and creative work of all kinds across the University; identification and elimination of barriers to sponsored research involvement by the faculty; identification of sources of support for the full range of creative work by faculty; and stimulating partnerships and synergistic interaction between units on and off campus.

Conflict of Interest/ Scientific Misconduct Committee – The purpose of the committee is to develop necessary conflict of interest and scientific misconduct policies for the University, keep faculty abreast of these policies, and act on relevant referrals or complaints. The committee is a University Senate Committee but also reports to the Vice-President for Research and Economic Development.

Faculty Seed Money (FSM) Committee – This committee strongly affirms the value of all forms of scholarship and the scholarly contributions of all academic disciplines to the intellectual life of a comprehensive research university. The FSM program is designed to enhance the ability of faculty to submit successful extramural grant applications. The FSM Committee distributes funds to support projects by faculty in any department of the University.

Field Station Committee – This committee was formed in 2007 to establish the means and methods used by the institution to maintain each field station, ensure its safe use, and prioritize funding obligations. Field station lands include a native prairie remnant (Oakville Prairie), a native riparian forest area (Inkster), and agricultural land (Mekinock). The prairie and the riparian forest are rare ecosystems in North Dakota, and are the closest thing to ecosystems that existed at the time the Dakota Territory was settled. Additionally, Oakville Prairie is the only native prairie remnant in a large swath of prairie in Grand Forks County. Oakville Prairie is also the site of the University's observatory facilities. Additional observatory facilities are being installed at the Inkster location in 2013.

Institutional Animal Care & Use Committee – This University-wide committee is required by Federal law to maintain oversight of the animal facilities and animal use and care procedures. The Committee reviews the University's animal care facilities and programs, at least once per year, and makes recommendations for improvements or changes to the administration. It also recommends policies and procedures for the University's animal care program.

Institutional Biosafety Committee – This University-wide committee is required by Federal law to review, approve and oversee all research and teaching projects involving biological materials conducted by the University. The IBC is the only authorized University committee that can give approval to projects and activities involving DNA, recombinant DNA, and biohazardous research material.

Institutional Review Board (IRB) – This is a University-wide committee with representation from the community, required by Federal law to review biomedical and behavioral research involving human subjects conducted at or sponsored by the University in order to protect the rights of the human subjects participating in such research. The Board reviews and recommends policies and review procedures required to comply with University policies and Federal, State, and local laws governing the use of human subjects in biomedical and behavioral research.

Intellectual Property Committee (Senate) – This committee advises the University regarding faculty rights and interests in faculty intellectual property. It collects, coordinates and disseminates information for and to the faculty that is pertinent to their interests in intellectual property.

Radiation Safety and Hazardous Materials Committee – This University-wide committee is required by State law to develop policies and recommend procedures for safe use of radioisotopes and ionizing radiation by faculty, staff, and students at UND. It is responsible for assuring that all such users meet requirements of University license conditions for use and possession of radioisotopes.

Senate Scholarly Activities Committee (SSAC) – The SSAC stimulates and encourages scholarly activities and develops relevant institutional policies.

Unmanned Aircraft Systems Research Compliance Committee – This University-wide committee was created in October 2012 and is responsible for reviewing and approving all research using unmanned aircraft systems conducted by any members of the University including faculty, staff, and students.

Vice President for Research and Economic Development, 04-02-2013

See also: Division of Research and Economic Development Committees

6.5 COMMITTEES THAT REPORT TO THE VICE PRESIDENT FOR STUDENT AFFAIRS

Alcohol and Other Drugs Committee – This committee makes recommendations to reduce negative impacts associated with high risk drinking and other drug use/abuse by employing the socio-ecological model to address these issues at the individual, interpersonal, institutional, community, policy, and environmental level.

Cabinet of Student Leaders – This is an advisory group of the Vice President for Student Affairs to provide input and feedback on programs, services, and concerns affecting students. It also allows for a mechanism of communication and collaboration between major student organizations on campus. The group meets monthly during the academic year.

Cooperative Education Committee – This committee serves as the advisory group between the Career Services and the Vice President for Student Affairs on all matters concerning Cooperative Education programs.

Financial Aid Satisfactory Progress Appeal Board – This board hears student appeals for reinstatement of student financial aid when their petition has been denied by the Student Financial Aid Office.

Healthy UND Coalition – Healthy UND is a coalition of students, faculty, and staff interested in promoting health and wellness on campus. The Coalition serves as a communication and coordination network for all health and wellness issues on campus. While the Healthy UND Coalition focuses on current health and wellness issues, Healthy UND 2020 focuses on the future and the creation of a long-range action plan to address the leading health and wellness issues that negatively impact student academic success and retention.

Sexual Violence Committee – This committee assesses and makes recommendations to improve campus policies as well as prevention programs and response services dealing with sexual misconduct, which includes but is not limited to sexual assault, intimate partner violence, and stalking.

Strategic Enrollment Management Committee – This committee was created in spring 2012 as a cooperative of the Divisions of Academic Affairs and Student Affairs to discuss strategies and provide recommendations for intentional, targeted, and data-driven enrollment planning and management. The Committee is charged with using local data and national best practices to develop a comprehensive, collaborative, and coordinated vision and approach to undergraduate admissions and enrollment initiatives that align institutional and academic unit goals. Subcommittees include the University Scholarship Coordination Committee, the Recruitment, Marketing, and Communications Committee, and the University Retention Coordinating Committee.

Student Affairs Marketing Advisory Team – This group assists the departments and units within the Division of Student Affairs in the development of effective marketing plans for a wide variety of events and programs.

Student Affairs Staff Development Committee – This committee recommends and
implements professional development activities for all staff in the Division of Student Affairs.

Student Relations Committee – This committee consists of a group of students and faculty who are trained and called upon to hear cases of alleged violations of the Code of Student Life. It is the highest disciplinary body of the University and has the sole authority to suspend a student or student organization.

Student Senate – The purpose of the Student Senate is to provide a means for the Student Body to express concerns in matters of interest to them, provide a voice for the students in University decision making, coordinate and regulate the activities of student organizations for the benefit of students and UND, serve as a liaison between the Student Body and the faculty and administration, and to represent and investigate all matters or concerns of the student interest.

Tobacco-Free Campus Task Force – This task force supports healthy choices and academic success by reducing exposure to second hand smoke and decreasing use of tobacco. The task force efforts are focused on enhancing awareness and compliance with the tobacco free campus policy as well as enhancing awareness and utilization of quit tobacco options.

Vice President for Student Affairs, 03-26-2013

See also: Division of Student Affairs

6.6 COMMITTEES THAT REPORT TO THE VICE PRESIDENT FOR UNIVERSITY AND PUBLIC AFFAIRS

Campus Communicators – This group brings together the main public relations and campus communication representatives from across campus so they can learn about strategic institutional priorities and communication positions and processes. They share with each other significant activities and communication opportunities that connect to their respective units. They provide a conduit back to the central administration of campus-wide communication needs and issues. They provide an opportunity for individuals on campus who do like-minded work to gather to share ideas, suggestions, frustrations, solutions, and explore professional development.

Video Production Cost Structure Task Force – The mission of this team is to explore the establishment of a common cost structure across our Division's TV production services that optimizes the objectives of the Division and the University, and provide recommendations for establishing such a structure.

Video Programming Task Force – This task force develops recommendations concerning optimum programming for the Marketing and Communications group, which includes the Television Center, and recommends priority and structure for programming options.

Commencement Advisory Task Force – The group will review UND's commencement practices in the context of broadly-accepted professional standards and best practices to develop recommendations on how to appropriately honor and celebrate the achievements of graduates, maintain appropriate academic ceremony protocol, and effectively build and sustain positive relationships with graduates, families, and the general public for the University and its affiliated entities.

Vice President for University and Public Affairs, 08-10-2012

6.7 COMMITTEES THAT REPORT TO THE UNIVERSITY SENATE

Academic Policies and Admissions Committee – This committee provides faculty guidance and oversight in applying academic standards in admissions and other academic policies.

Administrative Procedures Committee – This committee provides academic guidance and overview of requests for exceptions to University-wide policy.

Assessment Committee, University – This committee provides faculty guidance and oversight to the Office of Vice President of Academic Affairs in developing and implementing the UniversityAssessment Plan, analyzing and interpreting assessment results, developing appropriate reports, and disseminating assessment results to the University community.

Budget, Restructuring and Reallocation Committee – This committee provides faculty guidance and oversight to the administration in regard to restructuring/ reallocation and other new or special budget proposals and advances faculty-initiated restructuring/reallocation proposals to the Senate and the Vice President for Academic Affairs.

Committee on Committees – This committee provides Senate committee structure by periodic review of both the structure as a whole, and the function of individual committees, nominates personnel for committee membership.

Compensation Committee – This committee provides and solicits faculty guidance and advice; and disseminates information regarding compensation issues, including salary and fringe benefits.

Conflict of Interest/ Scientific Misconduct Committee – This committee develops necessary conflict of interest and scientific misconduct policies for the university, keeps faculty abreast of these policies, and acts on relevant referrals or complaints.

Curriculum Committee, University – This committee aids and advises colleges and departments on curriculum issues including addition or elimination of courses or programs, and ensures coherent interdepartmental curriculum changes.

Essential Studies Committee – This committee provides faculty guidance and oversight of the University's general education program - "Essential Studies" - by defining the principles and goals of Essential Studies, developing and implementing Essential Studies policies, and setting standards for courses that carry Essential Studies credit, and offers guidance and advice to the Senate University Assessment Committee regarding the assessment of the Essential Studies program.

Executive Committee – This committee provides leadership for the Senate, ensures that Senate policies are implemented, acts as liaison between the Senate and the UND and the North Dakota University System.

Faculty Handbook Committee – This committee reviews and updates the UND Organization and Services Guide and the UND Faculty Handbook.

Faculty Instructional Development Committee – This committee serves as an advocate and activist for instructional development at UND and solicits requests for funds made available to the committee, reviews the requests, and makes allocations.

Honorary Degrees Committee – This committee provides a vehicle for granting honorary degrees according to the current University standards and policies.

Honors Program Committee – This committee provides faculty oversight of the University Honors Program and other programs of honors study in colleges and departments by formulating policy, establishing standards, and evaluating the success of the Program; also aids and advises the Honors Coordinator.

Intellectual Property Committee – This committee advises the University regarding faculty rights and interests in faculty intellectual property. Collects, coordinates, and disseminates information for and to the faculty that is pertinent to their interests in intellectual property.

Intercollegiate Athletics Committee – This committee promotes gender equity in the intercollegiate athletic program and provides faculty guidance and oversight in developing, implementing, and evaluating policies that balance intercollegiate athletics with academic rigor.

Legislative Affairs Committee – This committee collects, coordinates, and disseminates information for and to the faculty that is pertinent to University affairs addressed in the North Dakota State Legislature.

Library Committee – This committee provides guidance and oversight by serving in an advisory capacity to the Director of Libraries regarding library policies. The Committee reports to appropriate bodies on library matters.

Online and Distance Education Committee - This committee provides oversight of academic rigor for courses and programs offered at a distance, and to encourage faculty participation in distance education.

Special Review Committee Pool – This committee provides faculty representatives to hear and make recommendations regarding faculty grievances pursuant to Institution and State Board of Higher Education regulations.

Standing Committee on Faculty Rights – This committee hears and deliberates grievances that meet the requirements stated within the State Board of Higher Education (SBHE) Policy Manual according to Sections 605, including loss of employment, contractual obligations, and related matters.

Student Academic Standards Committee – This committee hears and makes recommendations to resolve undergraduate admission appeals or academic grievances not resolved at the level of the academic unit

UND Senate Committee Manual

SEE ALSO: Bylaws of the University Senate [Permanent and ad hoc committees]

6.8 COMMITTEES THAT REPORT TO THE STUDENT SENATE

Student Communications Funding Committee - The Student Communications Funding Committee (SCFC) is a standing committee that reports to Student Government. The Committee helps students publish media, including websites, radio, and print publications (newsletters, poetry, etc). Although SCFC is a great resource for help, the Committee does not create the media, but contributes to funding it and offers advice on publication issues.

Student Organization Funding Agency - The Student Organization Funding Agency (SOFA) is a committee of students that meets weekly to allocate funds to student organizations for various projects. SOFA assists in providing educational opportunities to recognized student organizations in obtaining their goals and objectives through support, guidance, and oversight. A student organization may come to SOFA with funding requests for travel, programming, equipment or operations.

SOFA allocates funds to student organizations throughout the year. Students review and calculate the funding required to meet the needs of the requesting organization.

University Program Council - The University Program Council is a division of Student Government designated to provide programs that educate, engage, and entertain students on campus. Members of UPC work with agencies and performers across the country to secure contracts for performance, use creative methods of marketing and advertising to attract the attention of students on campus, and work to improve the level of entertainment at UND. The board meets once a week to discuss upcoming events and review new proposals.

Student Body President, 11-14-02

6.9 UNIVERSITY OF NORTH DAKOTA STAFF SENATE

The Staff Senate was established with the encouragement and approval of the President of the University of North Dakota on March 13, 1998. It was established to foster a spirit of unity, pride, and cooperation by being recognized equally with the University Senate and Student Senate as participants in advising University administration. It is comprised of elected representatives from each salary band to serve the following objective purposes:

To serve as an active link for meaningful information exchange between staff and administration relative to issues of mutual concern.
To provide open meetings to express, propose, represent, investigate and debate issues. The Staff Senate, acting as an official and responsible voice in University affairs, will recommend action on issues that receive majority approval of the senators.
To advise the President with regard to working conditions and employment practices, including recognition, compensation and other pertinent issues.
To promote awareness of opportunities and encourage involvement in the activities and operation of the University.

Staff Senate, 11-15-02

I-7 Deans

The academic deans are appointed by the Vice President for Academic Affairs. This responsibility is delegated to the VPAA from the University President and remains "within the limitation of powers delegated by the Board and Chancellor" per SBHE 305.3. Before making such appointments, however, the Vice President for Academic Affairs shall confer through established channels with the faculty and other appropriate University groups. The academic deans have general oversight of the academic work in their divisions, and have governance responsibilities which normally include most matters related to their students, faculty, curricula, planning, reporting, evaluation, budget, and development. The academic deans also have responsibilities to promote the general mission and administrative goals of the entire University through their 1) advisory roles as members of the Academic Cabinet, 2) liaison roles as members of the University-wide administrative team, and 3) leadership roles as models of pride and commitment to the intellectual vitality of their University and colleagues.

The academic deans are the key change agents for the institution, responsible for improving the overall educational programs, exercising significant impact on the quality of faculty hired and retained, providing an organizational climate appropriate for quality teaching, and giving leadership for the development of new programs as well as for planning for the future.

After appropriate consultation through the department chairperson with the departmental faculties concerned, the dean of each school or college recommends to the President through the Vice President for Academic Affairs all appointments, promotions, or removals of professors, other teaching staff, and appointment of department chairpersons; but the President may reserve the right to recommend someone other than the person recommended by the dean in case of a vacancy or of a new appointment, or to ask the dean to make a new recommendation. When the President does not endorse the recommendation of the dean for promotion, removal, or appointment of a member of the faculty, other teaching staff, or the appointment of a department chairperson, the President shall state in writing, when requested to do so, the recommendations of the dean and the reasons therefore to the State Board of Higher Education.

The deans are responsible for advising students in their colleges about academic programs, and for certification concerning completion of graduation requirements. The deans recommend to the Senate Curriculum Committee changes in curricula in their school or college. They report annually to the President regarding the condition of their division. The deans are responsible for supervision of the school or college's educational work, for the allocation of the division's budget, and for the efficient and effective conduct of their school or college.

Vice President for Academic Affairs and Provost, 04-22-2013

SEE ALSO: UND Constitution [Administrative Officers]

I-8 Faculties

8.1 FACULTIES OF SCHOOLS AND COLLEGES

The faculties of schools and colleges consist of those faculty members giving instruction in any of the schools or colleges of the University. Only the deans, professors, associate professors, assistant professors, instructors, and such other officers as may be selected by the deans and faculty with the approval of the President, shall have the right to vote in matters affecting the general policy of any school or college. Each dean may call a meeting of the faculty of that school or college whenever the dean deems it advisable, and must call such meeting when requested to do so by one-fourth of that faculty. The President should be informed of such meetings when matters of importance are under consideration. The faculty of each school or college shall consider the welfare of the group and make recommendations to the President and University legislature; but such faculty may not nullify legislation that touches in any way the general policies of the University.

Vice President for Academic Affairs and Provost, 11-14-02

SEE ALSO: UND Constitution [The Faculties and The Service of Administrative Officers]

8.2 GRADUATE FACULTY

The Graduate Faculty consists of the President, the Vice President for Academic Affairs, the Dean of the Graduate School, and those members of the University faculty who are elected to membership by the Graduate Faculty.

New members of the Graduate Faculty may be elected into one of three categories of membership, full membership, associate membership, and assistant membership. Election to full membership is based on a faculty member's preparation, experience, and scholarly or creative accomplishment. The first qualification shall be the holding of the highest earned degree in the field or the demonstration of equivalent scholarly or creative accomplishment. The second qualification is a record of scholarly or creative accomplishment conducted and completed as a principal investigator, writer, or artist after receipt of the degree. The third criterion is demonstration of competence in the teaching and mentoring of students at the graduate level. Associate membership is available to those members of the faculty who have yet to demonstrate the "record of scholarly or creative accomplishment" and the "demonstrated competence educating graduate students" required for full membership. The criteria for associate membership are holding of the highest earned degree in the discipline or its equivalent in accomplishment. Associate members of the graduate faculty may chair a doctoral student's faculty advisory committee and direct the dissertation research if approved by the Dean of the Graduate School and under the direction of a mentor appointed by the Dean of the Graduate School. Assistant membership on the graduate faculty may be given to faculty members from clinical or professional disciplines who do not hold the qualifications required for associate or full membership. Assistant members must be licensed, certified, accredited and/or credentialed to practice their profession. Assistant members may serve as principal supervisors for scholarly projects (excluding dissertations) and be responsible for advising of such students. Assistant members may only advise students within their own department or program. Election to assistant membership will be based on academic and professional qualifications, experience, recommendations of the department chair, and approval by the dean of their college or school. Nominations for election to the Graduate Faculty originate with the department chairperson or program director, must receive the approval of the dean of the college, and are evaluated by the Graduate Committee, which submits recommendations for election to the Graduate Faculty. Terms of Full, Associate and Assistant members will continue until program review or other appropriate interval and will continue upon recommendation of the department chair, and approval by the dean of their college or school.

Anyone who achieves emeritus status in their department and has been a member of the Graduate Faculty will retain the rights of their graduate faculty status. Departments will need to notify the Graduate School when faculty members become emeritus faculty. Emeritus Membership is a lifetime appointment.

The Graduate Faculty is responsible for determining policies within the Graduate School, and for recommending to the University Senate University-wide policies in graduate work. The Graduate Committee is the executive body of the Graduate Faculty and advises and assists the Dean of the Graduate School in administering the work of the school, especially program development, academic policy, and degree regulations. Membership of the committee consists of the Dean of the Graduate School, one full member elected by and from the Graduate Faculty of each of thirteen academic area electorates and one Graduate Student Representative. The Graduate Student Representative is a non-voting member.

Dean, Graduate School, 4-9-03

SEE ALSO: UND Academic Catalog (Graduate School section, Graduate Faculty Constitution); UND Administrative Manual

8.3 DEPARTMENT FACULTIES

The department faculties consist of those faculty members giving instruction in the various departments or divisions of the schools or colleges. Each department or division head may call a meeting of his or her department faculty whenever he or she deems it advisable, and must call such a meeting when requested to do so by one-fourth of his or her faculty. Each department faculty determines its own internal policies and the organization of its own work, and makes recommendations regarding its curriculum and budgetary matters; but such faculty may not nullify legislation that touches in any way the general policies of its school or college or of the University.

Vice President for Academic Affairs and Provost, 11-14-02

SEE ALSO: UND Constitution [The Faculties and The Service of Administrative Officers]

8.3.1 Department Chairpersons

Department chairpersons (or equivalent) perform a critically important leadership and administrative function in the University and report directly to the dean. Chairpersons are administratively responsible for the department and its programs, as well as ensuring that the teaching, scholarship, and service missions of the department, school/college, and institution are carried out with integrity. They have the responsibility for screening and recommending new faculty members, for helping faculty become more effective teachers and researchers, for supervising support staff, for administering the department's faculty and staff evaluation policies, for conducting department meetings, and for making recommendations on such critically important matters as tenure, promotion, and compensation. Additional responsibilities of the chairperson, to be carried out in collaboration with the faculty, include developing and updating the department's strategic plan, providing for ongoing evaluation of the curriculum and the assessment of student learning, assisting with recruitment of students, providing for appropriate advisement of students, monitoring the quality of teaching by all persons with instructional responsibilities, managing the department's budgets, representing the department to internal and external constituents, assisting with fund raising when requested by the dean, and other duties as may be assigned by the dean from time to time. Chairs may delegate responsibilities as appropriate, including the appointment of an assistant or associate chairperson.

Chairpersons report annually to the dean regarding the condition of the department. Every department must have governance policies determined by the faculty in the department.

Any full-time member of the department may be considered eligible to be chairperson. Normally, it is expected that the chairperson be a tenured faculty member at the associate or professor rank. The chairperson of a department should be appointed before the end of the spring term by the dean, after consultation with departmental faculty and with the written concurrence of the Vice President for Academic Affairs. After receiving notice from the Vice President for Academic Affairs, the dean will notify the appointee and the department faculty and staff. Normally the chairperson of the department will be appointed for three successive years with a starting date to be negotiated with the dean.

If the department requests that the current chairperson be appointed to serve another term, and the dean agrees, the normal appointment procedure (described above) will be followed.
If the department requests that the current chairperson be appointed to serve another term and the dean does not agree, the department and the dean will seek to agree upon an alternative candidate from within the department and make an appointment, using the procedure described above.
If the department and dean cannot agree on a candidate from within the department, if there is no member of the department willing to serve as chair, or if there is no member of the department willing to serve who is acceptable to the dean, the dean and the department need to find a workable solution. There may be various options. For example, an external candidate may be employed through the normal faculty recruitment process, or a senior faculty member from within the college may be asked to serve as chair. Ultimately, the dean is responsible for finding a satisfactory administrative solution and for following the appointment procedure specified above.
An external candidate may be recruited and appointed as the chair of the department, according to the policies of the college and the department.
If a chairperson is unable to complete the full three year term for any reason, the dean, after consulting with the department, may appoint an acting chairperson to fill the remainder of the term, following the appointment procedure described.

Chairpersons will be evaluated on an annual basis in accord with a policy developed by the college. The policy must provide for periodic input from department faculty, staff, and, where appropriate, students and/or external constituents. The dean is ultimately responsible for the evaluation of the administrative performance of the chair.

Chair compensation will be determined in accordance these four considerations.

Additional compensation for chairs, beyond the faculty base salary, is appropriate because of the additional authority and responsibility of the position. The additional compensation may be in the form of a stipend and/or release time from other duties.
Chair compensation and chair responsibilities extend beyond the typical nine-month faculty contract. In every case it is important that plans are in place for chair responsibilities to be carried out during the summer as necessary within the specific department.
Compensation should be appropriate for workload and should take into account factors such as departmental size and complexity.
The dean, in cooperation with chairs, will develop and use a process within each college to ensure that chair compensation is consistent, equitable within the college, and fair.

Professional Development: The University, through the Office of the Vice President for Academic Affairs, will provide professional development opportunities for department chairpersons on a regular basis to assist new chairpersons with developing the skills and understanding of the role and to enable all chairpersons to carry out the duties of this important position.

School of Medicine and Health Sciences. Given that the School of Medicine and Health Sciences has policy and practices specific to that unit, this policy does not apply.

Approved by University Senate, 4-03-08

SEE ALSO: UND Senate Minutes, 01-13-81, pp. 2015-2019 (Report of the Committee on the Role of the Chairperson at UND)