The Human Resource Management System (HRMS) is PeopleSoft version 8.9 and involves the following functional areas:
- Recruit Workforce
- Commitment Accounting
- (Department Budget Table/Position Budget)
Letter from President Kelley
Dear UND Colleague:
I am pleased to announce that as of July 31, the PeopleSoft Human Resource Management System (HRMS) Self-Service Module will be available to UND faculty and staff. In addition to supporting the University GREEN initiative, this service provided by the North Dakota University System makes the following features available online from any computer with an Internet connection:
- Update home address, home phone number, home email address, cell phone number, emergency contacts, ethnic group, data privacy flag, direct deposit, W-4 tax information
- Request a reprint of a W-2 and a life event change packet
- View pay stubs dating back to 2004
- View flex/comp balances and claims
- View salary history
To prepare for accessing the HRMS Self-Service module, it is necessary for you to activate your U-mail account, since that is where your Self-Service UserID and Password will be sent. A U-mail address looks like this: firstname.lastname@example.org or email@example.com. If you are already using U-mail on a daily basis, no action is needed. If not, you must activate your U-mail account. Please activate your U-mail account no later than Friday, July 24.
Before you can activate your U-mail account, you must "claim" your account by going to: UND Tech Support. From this site, comprehensive documentation and contact information for UND Tech Support (777-6305) are available. Step-by-step instructions are also available on the Payroll Office website at: http://www.und.edu/dept/payroll/html/employeecenter.htm.
If you are using another preferred email address, such as GroupWise, then you must be sure that your U-mail account is activated and set up to forward U-mail messages to your preferred email address. If you still need additional assistance, contact UND Tech Support at 777-6305.
You will receive more information on the HRMS Self-Service Module in the near future.
-- President Robert O. Kelley
U-Mail Activation & Employee Self-Service
On July 31st, the University of North Dakota will go live with Employee Self Service. The Self-Service module offers employees access to their own: Personal Information (name, address, etc. – for regular and temporary employees), Benefits (benefits information – for regular and temporary employees) and Payroll and Compensation (payroll information – for all employees, including student employees).
HRMS Frequently Asked Questions
1) Why doesn't one of my employees show up on my list?
If you are not the primary department, they will not show up on the list, since an employee can only have one campus address and it should be the primary department address. If you are not the primary department, you are not to update that employee's data.
2) Why can't I view one of my employees that I know I am the primary department?
There was a glitch in the programming of the update screen and only those employees that had an active row as the most recent action will show up on the update screen. So, if an employee had been terminated from another position and that terminated row was after your active row on your position, they will not show up on the update screen. Programmers are working on this issue. Until it is resolved, you may call Anita in Payroll at 777-4228 and give the name of the employee and the information and she will update the employee.
3) Why doesn't boxes show up on the screen, when I bring up one of my employees?
Click the "+" box next the effective dated row, today's date will default in. Enter USA in the country box and then hit your TAB Key. Boxes will open up for the remaining fields.
4) Who should I call with On-Line Directory Update questions?
5) How do I make a funding change in the middle of a pay period?
All funding changes must be effective the first day of a pay period. Peoplesoft does not prorate funding for mid-period changes. So...
Submit a Position Funding form, with an effective date as of the beginning of the pay period. The funding should be prorated according to how it should be paid over the entire pay period. For example: You want to change an employee's funding from Fund A to Fund B, effective November 7, 2005. Submit a Position Funding form with an effective date of November 1. Fund A should pay for 4 work days (November 1-4) and Fund B should pay for 7 work days (November 7-15). 4+7 = 11 total workdays this pay period. 4/11 = 36% for Fund A and 7/11 = 64% for Fund B. These are the percentages that you would enter on the Position funding form. Then you would submit another Position funding form effective November 16 and put 100% for Fund B. It is very important that you remember this second Position funding form, or the employee will continue to get paid on the prorated basis.