Residence Hall Policies
The primary responsibility for behavior rests with the individual community members. Consideration and tolerance of others is required in the residence hall setting in order to avoid an overload of rules governing individual conduct. Individuals should show respect for others and should comply with requests from University Officials, including student staff members. Students are expected to show identification when requested by an authorized person for a legitimate reason. Violation of the policies may result in disciplinary proceedings and/or removal from the residence halls.
Rights & Responsibilities
- The right to read and study without interference, unreasonable noises, and other distractions.
- The right to sleep without undue disturbance.
- The right of a resident to sleep or study supersedes the right of another person to entertain.
- The right of all residents to have personal privacy in their rooms.
- The right to live in a clean environment.
- The right to have free access to one’s room and facilities.
- The right to host guests, but with the understanding that the guests will honor other residents’ rights.
- The right for redress of grievances. Students have the right to file a complaint against another student.
- The right to be free of fear or intimidation and physical or emotional harm.
- The right to assume there will be reasonable consideration in technology use.
- Each resident must respect his or her roommate’s belongings.
- The right to have a living environment free from residents who abuse or misuse drugs/alcohol.
The possession or consumption of alcoholic beverages is prohibited in University residence halls and dining facilities. In addition, beverages that are sold as “imitation alcohol products” are not allowed. Students are expected to abide by local ordinances and state laws regarding the consumption or possession of alcoholic beverages.
Alcohol containers and beer bongs, full or empty, are not allowed in UND residence halls. Items pertaining to alcohol, including neon signs and other icons, or other offensive items, may not be displayed in residence hall windows.
The illegal possession of drug paraphernalia or use of compounds or synthetic compounds that produce hallucinations or illusions when introduced into the body and all compounds covered under federal and state drug control laws are not compatible with the University’s expectations for student responsibility. Therefore, they are not allowed in UND residence halls. Individuals who engage in such illegal acts are subject to disciplinary and/or legal action, including an immediate/temporary removal and ban from the residence halls and/or dining centers. Students receiving an immediate/temporary removal and ban will be asked to surrender their room and hall keys until their conduct proceedings have been completed. The temporary removal and ban may become permanent if the student is found responsible through the conduct hearing process. Documentation for suspicion of possession, consumption, or ingestion of these types of drugs, will lead to an investigative meeting followed by a hearing with a Student Conduct Administrator. To find out more about North Dakota drug laws visit legis.nd.gov.
UND is committed to maintaining an academic and social environment conducive to the intellectual and personal development of students. The University is also committed to the safety and welfare of all members of the University and residence hall community including a healthy living and learning environment. UND has a responsibility to support students whenever University personnel believe the student is in need of assistance. This responsibility extends to “notification of parents” which is permitted under the 1998 Amendment to the Family Education Rights and Privacy Act (FERPA). Therefore, parental notification may occur at the University of North Dakota after the second offense or after a serious offense where alcohol or other drugs are involved.
Fire Safety Prevention
Fire prevention in the residence halls is taken very seriously by hall staff and is the shared responsibility of all students living in the halls. For safety reasons, the interference with the operation of the smoke detector or any other fire safety equipment is prohibited androom exits may not be blocked. Each residence hall is equipped with a building fire alarm system, and each student room has a smoke detector which is periodically checked by hall staff. Room smoke detectors sound only in the room or suite. In accordance with North Dakota state law, when the building alarm sounds, all residents are required to leave the building. Residents cannot re-enter a building until permitted by hall staff.
Any violations of evacuation procedures by residents will be handled through conduct proceedings. The interference with the operation of the smoke detector or any other fire safety equipment will result in disciplinary action.
There is a reward of $500 for information leading to the conviction of any person charged with tampering with fire equipment or providing false reports to law or security officials requiring emergency response (North Dakota Century Code at http://www.legis.nd.gov/information/statutes/cent-code.html).
Any person who willfully tampers with fire alarm equipment resulting in a false fire alarm is subject to criminal punishment. Fines from may be assessed, and the incident will become part of that person’s criminal record. Fire extinguishers are provided as a life safety feature. Tampering with them will result in disciplinary action and may result in removal from UND Housing.
A sprinkler system is provided for additional safety in the event of a fire in Bek, Johnstone/Fulton, Smith, Squires, Swanson, University Place, and Walsh Halls. Residents must be careful not to damage, tamper with, cover, or hang items from the sprinkler heads or an accidental discharge of water may result. In addition, residents may not store personal items within 18 inches of any sprinkler head.
One announced fire drill is conducted at the beginning of the fall semester. The announced fire drill is designed to give students an opportunity to evacuate the residence hall in a non-emergency situation. All residents must leave the building when the alarm sounds for the drill. Failure to do so will result in conduct proceedings.
Individuals discovering a fire should dial 9-1-1 and activate the fire alarm system. The fire alarm system in buildings on campus, when sounded, will not summon the fire department. They are for alerting occupants of the building only.
UND promotes campus fire safety on an ongoing basis through various safety education and training programs. Residence hall staff receive orientation to the operations and locations of the fire alarm system, as well as a review of their roles during a fire or fire drill. The halls staff members receive training by the Grand Forks Fire Department on the operation of fire extinguishers. Students receive a general orientation to the fire systems present in the building during the first week of the residents’ arrival. Staff also review evacuation and emergency procedures with residents.
Gambling of any form is not permitted in the residence halls. The dealing, playing, conducting, betting on, and providing facilities for games involving cards, dice, and other devices for money, checks, credit or representations of value is prohibited. This includes, but is not limited to the games Texas Hold ‘Em, blackjack, poker and other card games, craps, roulette, and other comparable games when these games are played for monetary gains. University sponsored raffles and games are exempted from this policy.
Residents are expected to report to University residence hall staff or the University Police Department any offensive, harassing, slanderous or otherwise inappropriate graffiti, tagging, markings or drawings on any University property or publicly viewed areas.
Guests at Residence Halls
Guests are welcome in UND’s residence halls. However, having guests is a privilege and certain rules must be followed. A guest is defined as anyone who is not an assigned resident of a specific room, apartment or building. Guests are typically welcome to visit at any time of the day. Visitation may not infringe upon the rights of the roommates or suite-mates. The right of a resident to sleep or study supersedes the right of another person to host guests.
Residents are prohibited from transferring use of their room, or any part of their room, including, without limitation, through the use of any room-sharing or home-sharing website.
Guests must be escorted at all times.
Guests cannot be left in the building without their resident host. As hosts, residents may be personally and financially responsible for the actions and behaviors of their guests. Guests must be personally known to residents and hosts are responsible for informing guests of the policies and procedures of campus housing, and guests must abide by university and residential policies and procedures at all times. As hosts, residents are accountable and may be subject to disciplinary action if guests violate a policy or procedure. Guests who exhibit inappropriate behavior may be required to leave campus housing. Staff will not escort a guest into any units without a resident host.
Residents are allowed to host overnight guests after discussing the visit with all roommates prior to a guest’s arrival. An overnight guest is anyone who is not a resident of a particular unit, which includes residents from the same residence hall/building. Roommates may request that the overnight guest leave the room or suite at any time.
Resident hosts are allowed to have overnight guests a maximum of two (2) nights in a seven (7) day period and for no more than five (5) overnight visits in any given academic semester The seven-day period begins at midnight on Sunday and ends at 11:59 pm on Saturday. Overnight guests may only sleep in the room of the host who is sponsoring the visitation. Sleeping in other rooms or public/community spaces within the halls is strictly prohibited. In addition, guests may not stay in unoccupied beds in a room without the consent of the resident whose bed is to be used.
Harassment and Discrimination
Harassment, by definition, must be sufficiently severe, persistent, or pervasive so as to interfere with or limit the ability of the individual or group to participate in, or benefit from, the University of North Dakota’s programs or activities. Harassment and/or discrimination of an individual or group that is related to their status in a protected class is prohibited.
Harassment may take the form of oral, written, graphic, or physical conduct that is related to an individual’s or group’s protected class status, this includes: sex, gender and gender identity, race, national origin, color, disability, sexual orientation, genetic information, age, or other protected classes. Sexual harassment may include, but is not limited to, unwelcome sexual advances, sexual coercion or assault, rape, and other verbal or physical conduct that creates an intimidating, hostile or offensive working, living, or academic environment in any University activity or program. Harassment based on race, national origin, color, disability,age, or other protected class status may include, but is not limited to, acts of bullying, verbal or physical conduct that creates an intimidating, hostile, or offensive working or academic environment in any University activity or program. It is the policy of the University of North Dakota to address and eliminate forms of unlawful harassment in employment and educational settings.
Students may face enhanced sanctions for bias-motivated offenses (see Section 2-IV of the Code). The University’s harassment and discrimination policy and procedures are available on the Affirmative Action Office Website. UND will not tolerate sexual offense(s). Offenders may be subject to appropriate campus adjudication processes, disciplinary action, and/or criminal proceedings. Sexual violence is a form of sexual harassment and services are available to students who experience sexual violence. In sexually violent situations, UND is committed to provide crisis intervention measures and a campus judicial response for the complainant and the accused; to refer students to criminal authorities; and to educate and promote discussion on interpersonal abuse and violence issues. The University’s process does not preclude adjudication under state law, see the complete Sexual Violence Protocol.
For safety and health reasons, whenever you leave your room for vacation periods you must turn off all the lights and appliances (excluding refrigerators, computers, and aquariums), empty your wastebaskets and recycling container, close and lock window, leave drapes 12 inches open and close and lock your room door and suite door (if applicable). The residence hall staff will check the fire safety equipment in the hall and individual student rooms. Discrepancies will be documented during each vacation period: semester (winter) and spring break. Students who leave excessive garbage in the room that may lead to excessive odors during break, will be assessed a fee for removal of the garbage from their room/suite.
Noise levels should be within standards that will facilitate an atmosphere conducive to studying. Residents are encouraged to approach individuals who are infringing upon their rights to pursue academic endeavors. If this initial confrontation is not successful, residents should then contact a Resident Assistant.
It is the responsibility of each hall government to establish a schedule of quiet hours for the year which will be conducive to sleep and studying and remain in effect through the week before each finals week. During both finals weeks there will be 24 hour quiet hours in order for students to have an environment that is appropriate for studying. The quiet hours of Sunday - Thursday: 10:00 pm - 8:00 am; Friday and Saturday: Midnight - 10:00 am; will be the established quiet hours until the hall government establishes new quiet hours. While these are standard quiet hour guidelines, residents are expected to exercise courtesy and consideration with regard to noise at all times. These hours are enforced 24 hours a day.
Room Change Process
For current UND Housing residents who want to change rooms, simply follow the steps below to complete your room change. Room changes will occur between week 2 and week 11 of the Fall and Spring terms.
Eligible students who you want to switch rooms with another eligible student, may talk to their Hall Director (HD) about a room swap. Room swaps are available weeks 2-11 of every term and follow the same process as room changes. Please know that all impacted roommates must sign off on a room swap before it is approved.
Students who want to switch to an unassigned space, please follow these steps:
1. Meet with your Hall Director (HD):
- Your hall staff will want to know if there are specific reasons you would like to move that should be addressed within the community.
- If your request to change rooms is approved, your HD will submit the request to be processed by the UND Housing Assignments staff. Requests approved after Wednesday will be processed the following Wednesday.
2. Room Change Timeline
Wednesday: If there is a space available based on the preferences you have indicated, you will receive an email offering you the space.
Thursday at Noon: Deadline to accept or decline the space. Not responding in the allotted time will be the equivalent of declining the offer.
Friday after 4:30 pm: Staff will be available to complete the check-in process for your new assignment.
Sunday before 10:00 pm: Deadline to complete your room change and check-out of your former room assignment.
Room changes are not complete until you have completed a check-out with the hall staff.
When your scheduled check-out time arrives, all of your belongings must be out of your room. Your area should be clean and in the same set-up arrangements as when you moved in. When you check-out with your RA, please make sure you have taken care of the following items:
- Room is completely empty.
- Room has been thoroughly cleaned.
- Windows are closed and locked.
- Trash has been removed to the outside dumpsters and room vacuumed.
- All tape and sticky tabs, hooks, have been removed from walls, floors, doors, and furniture.
- Drapes are open.
- Lights are turned off.
- Keys are turned in to RA.
- Check-out forms have been properly completed.
- RA has been told of any repairs needed in room.
- Beds are unbunked and set to the correct height. Return safety railing and ladder to hall office (if used).
**Room changes that continue past Sunday at 10:00 pm are subject to an Improper Move-Out Fee of $50.00. Should you continue to occupy two rooms beyond that time, you will also be subject to additional fees including but not limited to re-core of room locks, cleaning and/or maintenance charges, etc.
Residence Halls Keys
Residence halls entrances are locked on a 24-hour basis, with the exception of Wilkerson,
Walsh, and Johnstone Halls, which house the service centers and/or Xpress Convenience
Store and are locked when these areas close. Outside doors are unlocked during check-in
and check-out periods to help make moving easier. Residents are strongly encouraged
to lock their room and suite doors whenever they leave and to carry their room and
X-key with them at all times. Residents should never prop open locked building or
wing doors, or permit entry to persons they do not know. Any doors which do not lock
properly should immediately be reported to hall staff member on duty.
Keep your valuables secured at all times by keeping your door locked and carrying your room key with you whenever you are out of the room. There is a $50 charge for core changes that result from lost room keys. Replacement of hall entrance keys (X-keys) results in a $30 charge. Replacement of building entrance FOBs results in a $10 charge. Replacement of Student ID cards that allow access to the outside doors can be completed through the U Card Office. Report lost keys as soon as possible to your residence hall service center. Duplicating of student room keys is prohibited.
Locked Out of Room
When residents are locked out of their rooms, they may check out pass keys or FOBs to their assigned room at the service centers for up to one hour with no charge. If not returned within the required time, residents will be billed a $5 per day late return fee for up to three days ($15). If pass keys are not returned within three days, a resident may be charged for a recore ($50 for a room key and $30 for an outside door key or $10 for a FOB).
When the Johnstone and Walsh Service Centers are closed, pass keys may be obtained at the Wilkerson Commons Service Center. To obtain a pass key, the resident will be asked to verify their identity.
In accordance with the UND controlled door access policy, students cannot transfer room/outside door keys to another individual to access their room or building. Doing so can jeopardize the safety of all residents.
No Pet Policy
For health and sanitation reasons, NO PETS, except for fish in aquariums, are allowed in the residence halls. Aquariums shall not exceed 20 gallons in size. An aquarium in a student room must be mutually acceptable to all roommates. If found in violation of this policy, students will be charged with any relevant cleaning fees required for health and safety of residents, in addition to a hearing with a Student Conduct Administrator.
Right of Entry
University and/or hall staff may enter a resident’s room in order to confirm the well-being, health or safety of individuals in the room. Entry will be made after receiving no response from loud, repeated knocking and verbal requests. University and Housing staffs also reserve the right to enter a room based on reliable information that a University policy is being violated.
Solicitation & Posting
- Solicitation is the sale or offer of any property or service and/or receipt of, or request of any gift or contribution. No solicitation shall be conducted in the residence halls except by the agents or employees of the University acting in the course and scope of their agency of employment, or by residence hall government and/or recognized student organizations, in accordance with University policy.
- Complete regulations regarding solicitation on the UND campus are contained in Section 5-6 of the Code of Student Life. Student groups who qualify to solicit under those regulations must receive prior approval from the Associate Director of Residence Life at least three days in advance of the activity. In cases where there is a question of whether the solicitation activity is appropriate, the request for approval will be forwarded to the Executive Director or designee.
- Approved solicitation activities may only be conducted in the main lounge of a residence hall between the hours of 9:00 am and 10:00 pm. No door-to-door solicitation will be permitted unless approved by the Housing Office.
The Executive Director of Housing and Dining (or designee) approves items to be posted on exterior surfaces or the surrounding property, and in all common areas within university housing residence halls, apartments, and faculty/staff guest housing including (but not limited to) lounges, stairwells, study areas, individual unit doors, entry ways and hallways. Posting will be allowed only in designated areas within each residential facility. Posting in Housing areas will be accomplished by Housing and Dining staff members.
Promotional material will not be posted on exterior doors. Exceptions include informational materials relating to housing and dining facility operations (i.e., hours of operation, etc.) or urgent or emergency information at the discretion of the designated approver.
Sports or related activities, including remote control airplanes or helicopters, are prohibited in hallways, wing areas, lounges, and tunnels of residence halls.
Use of in-line skates and shoes with rollers, or any sort of wheel transportation, bikes, skateboards, unicycles, etc., with the exception of wheel transportation for medical purposes, in residence halls, tunnels, and/or building areas, except for entries, is prohibited.
The use, possession, or storage of Hoverboards, Swagways, IO Hawks, Skywalkers and/or similar devices are prohibited in all residence halls and university apartments.
Bikes may not be stored in residence hall rooms, common areas or in the suite areas.
The University of North Dakota is a tobacco-free campus. The use of tobacco is prohibited within University buildings, parking structures, walkways, arenas, in University or state fleet vehicles, and on University owned property, not otherwise leased to other organizations. Tobacco use includes the possession of any lighted tobacco product or the use of any oral tobacco product including electric cigarettes/pipes or other devices.
Hookahs, e-cigarettes and other devices used for the purpose of smoking tobacco and other like products are prohibited in the residence halls. Ashes in such items implies their use in the residence halls and are therefore in violation of UND and Housing policies and could lead to disciplinary action.
Sage, Sweetgrass, and Cedar
Spiritual use of plants such as: sage, sweetgrass, cedar smoke, or other herbs in accordance with their well-established manner of use within the American Indian/Alaska Native ceremonial traditions for the purpose of purification and prayer, is permitted in UND residence hall rooms only. Those using sage, sweetgrass, or cedar shall abide by the University Housing regulations concerning safety. A student wishing to use sage, sweetgrass, or cedar smoke for spiritual purposes in the UND residence halls must exercise extreme care to ensure the safety of other students and of the University structure and furnishings, and exercise positive prevention to diminish the impact of smoke, such as that generated from the burning of sage, sweetgrass, and cedar. Students who use sage, sweetgrass or cedar smoke will be assigned and worked with under the guidelines of the residence hall non-smoking policy. Recognizing that University Housing is a tobacco-free environment, this policy recognizes and respects the rights of students to use these sacred plants, but also recognizes and respects the rights of other students to smoke-free air.
Neither non-practicing persons or the building structure or furnishings should be exposed to excessive smoke. Student(s) wishing to celebrate, purify, or use smoke as generated from the burning of sage, sweetgrass, and cedar must control seepage of ceremonial smoke by exercising positive steps for ventilation such as: sealing doors, opening windows, and purchasing or utilizing air purifiers to contain all smoke in the specified area.
For further clarification and information concerning this matter, please refer to the document titled, "Spiritual Use of Sage, Sweetgrass, and Cedar in the UND Residence Halls" or from the American Indian Center Office or the Department of Indian Studies.
The term weapon means any object or substance designed to inflict a wound, intimidate, cause injury, or incapacitate, including, but not limited to the possession or use of items such as fireworks, firearms, explosive devices, metal-tipped darts, knives with blades five or more inches in length, bows and arrows, BB guns, martial arts weapons, pellet guns, paintballs and/or paintball guns, imitation guns (squirt/toy) and ammunition, or other potentially dangerous items. These items are not permitted in the residence halls. See the Code of Student Life for weapons on campus (including in automobiles) that are not allowed. Possession of such items could result in removal from the residence halls. The University Police Department (UPD) has a 24-hour accessible gun locker where weapons may be stored. If you have any questions, please call UPD at 701.777.3491.
Resident Room Personalization
The following electrical appliances, which must be UL-approved and in good condition, are permitted in student rooms: clocks, desk lamps, hair dryers, flat irons/curling irons, computer equipment, radios, TVs, razors, fans, heating pads, sewing machines, and stereo equipment.
No more than two electrical appliances can be plugged into any double outlet. However, multiple outlet power strips, which are UL-approved and fused are allowed in residence hall rooms with a limit of one per outlet.
Single serve coffee/hot beverage appliances with an enclosed heating element (Keurig or similar brand) are allowed for use in residence hall rooms.
The storage of coffee makers, hot pots, and popcorn poppers is allowed in student rooms, but the use is prohibited in student rooms or suites. These appliances can be used in kitchenettes or University Place Apartment kitchens.
The storage of electric grills, toasters, microwaves, toaster ovens, or any other cooking appliance with a heating element is prohibited in rooms or suites, except University Place. The storage or use of charcoal, propane, wood, or camp grills and smokers is prohibited in student room/suites.
Space heaters, room air conditioners (window or portable), and extension cords, are not permitted in residence hall rooms.
Pictures and posters may be temporarily hung on the walls of your room. Use of stick-ons and other adhesive products is discouraged. Any damage resulting from the use of hanging material will be charged to you upon check-out. It is recommended that very small thumb tacks or nails be used to hang items, as stick-on adhesive products damage painted or varnished surfaces. It is important to properly space any posters or decorations on your wall due to flashover.
Hazardous materials as identified by University policy or the State Fire Marshal are not permitted in the residence halls. Students may not attach any items to the ceilings. Any materials, including wall hangings, posters, murals, wall paper, etc., displayed on a wall/door which could lead to flashover are prohibited in the residence halls and are considered hazardous materials. The University further reserves the right to direct the residents to remove from their room any hazardous materials. The final decision regarding removal of such materials will be made by the Executive Director after review by the Residence Life Coordinators.
Candles used for decorative purposes are prohibited. Candles and other devices with open flames, or which smolder, as well as incense, are prohibited. Additionally, flammable liquids, such as propane, gasoline, petroleum-based solvents, paint thinners, and similar flammable materials may not be stored in residence halls.
Safety regulations do not permit live holiday trees in residence halls. All holiday decorations in student rooms and hallways must be made of fireproof materials. Holiday lights/decorative lights must be UL-approved and must be of miniature size. Plastic guards are allowed on miniature lights. Ceramic lights are not permitted. Lights must not be hung on the curtains or on the windows themselves, and must be kept from contact with fabrics. Residents must be in the room when lights are in use.
Student rooms are furnished with a single bed that elevates to various heights, XL twin size mattress, desk, desk chair, and dresser. No structural changes, additions, attachments, transfers, or change of furniture may be made at any time. Residents may bring furniture from home if they desire; however, they are responsible for all furniture in their assigned rooms and all University furniture must remain in the student room. There is no storage space available for University furnishings moved to accommodate personal items. Furniture may not be transferred from one room/suite to another or removed from campus.
Lofts must be 3’ 6” below a ceiling mount smoke detector and must have the same straight line clearance from a wall mount smoke detector. The lofts, or any bed, must not block the direct exit from the room nor block the window.
University property in common areas is for the use of all residents in the area, and may not be removed from these areas under any circumstances.
Refrigerators are permitted in student rooms provided they are no larger than 5.0 cubic feet in size and are UL listed. The University reserves the right to require removal for safety reasons.
Windows & Elevator Use
Windows may not be used as an entrance to or egress from the building. Window screens, stops or seals (where applicable) must remain secured to the window. Dropping, throwing, or in any manner allowing objects, liquid or solid, to be ejected from windows is strictly prohibited. Residents of a room are considered responsible for any object ejected from their window. Residents found to have removed the screens or to have entered or exited the building via any window, or to have allowed visitors or guests to do so, will be subject to disciplinary action.
Window coverings are provided in all areas for privacy and protection from the heat of the sun. We ask that you not hang or display items in your windows that are visible from the outside (tape, stickers, foil, flags, blankets, paper, etc.).
Residents should be aware that leaving windows open during cold weather may cause the pipes in their rooms to freeze and possibly burst. Students are responsible for any damages that result from frozen pipes due to a window being left open in their room.
Residents are not permitted on the roof of any building
Tampering or maliciously damaging the elevators may result in responsibility for repair costs being placed on the residents of a building if the responsible individuals are not identified.
The University is not responsible for the loss of personal property by fire, theft, or any other cause. All residents are strongly encouraged to secure their own renter’s insurance policy to protect against these and other losses.
High winds, floods, fire, and loss of utility services can result in serious consequences for residents and the property. In the event of such an occurrence, the University shall attempt to restore the premises or services as soon as is reasonably possible. However, the University is not obligated to provide or pay for alternate housing in the event the premises are temporarily or permanently uninhabitable. Should the University determine a property to be uninhabitable, either permanently or for an extended time, the University may terminate the contract agreement.