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Journal Voucher FAQ's
What is a Journal Voucher used for?
A Journal Voucher corrects an Account Payable payment. The original payment voucher number is used for a reference preceded by the letters JV.
What happens if my budget does not have sufficient funds to process the Journal Entry, Import, or Voucher?
Accounting Services will contact you by phone to resolve the budget deficit. If this is not resolved, the Journal will be deleted in PeopleSoft and returned to you.
What do I use for a reference for my Journal Entry or Journal Import?
Please call Accounting Services (777-4131) to obtain an available Journal Entry number. For a Journal Import the letters "SSI" (for SpreadSheet Import) must follow the Journal Entry number.
What is a Journal Import?
A Journal Import is an electronic form of processing a journal entry. It should be used for Journal Entries in excess of 10 lines.
When do you use a Journal Entry?
The Journal Entry process is used for payments between University departments without issuing a check. It also provides for the transfer of dollars between funds. Journal Entries can also be used to correct processed transactions.
When do you use a Journal Voucher?
A Journal Voucher is used to correct the funding source or account code on an existing Voucher.