Airline-Amtrak Ticket Detail
Description: Used when making a purchase of an airline ticket or train ticket when using the UND Purchasing Card
UND recommends departments use the following standard agreement forms when hiring a consultant, guest speaker, or personal service. These agreements have been pre-approved by UND General Counsel ensuring timely processing of payments.
Description: This contract needs to be completed any time a consultant is employed.
*Agreement was revised October 31, 2012, please discard any copies of the previous version and use the current version.
Guest Speaker Contract
Description: This contract needs to be completed any time a guest speaker is employed.
*Agreement was revised November 24, 2010, please discard any copies of the previous version and use the current version.
Personal Service Contract
Description: This contract needs to be completed any time a service is performed and the vendor cannot supply a contract.
If one of the above agreements is not used and an agreement from a consultant/guest speaker/vendor (third party) is used, it must be reviewed by UND’s General Counsel Office. Using a third party agreement over one of UND’s recommended agreements above may delay the payment process because UND’s General Counsel approval is required.
UND departments can choose not to use the recommended agreements above or a third party agreement and use an invoice from the vendor. When doing so, the same information must be stated on the invoice (services performed, fees, other expenses, dates, etc.) that is required on the agreements and the invoice must be signed by the individual performing the service.
The agreements are recommended because many individuals being paid for services do not have prepared invoices with the individual signature and using the pre-approved forms above will expedite the payment process.
Description: This form needs to be completed when item(s) have been donated to a UND department.
Description: Needs to be completed when a department is ordering items over $5000, service contracts, or when a vendor requests one. On the PDF form please fill in the quantity and the unit price and the total will populate.
Purchase Requisition - EXAMPLE
Description: Example of how a purchase requisition should be filled out.
Purchase Requisition for Trademarked Items
Description: Trademark purchase item request. On the PDF form please fill in the quantity and the unit price or the total will populate.
Purchase Requisition for Logo - EXAMPLE
Description: Instructions of how a trademarked item purchase requisition should be filled out.
Purchasing Card Application Form
Description: Issued in the name of the UND employee, to employees designated by UND management, to make purchases equal or less than $5000.
Purchase Order General Terms & Conditions
Description: University terms and conditions for purchases.
(Revised Policy and Form 11.19.12)
Description: A sole source means that the product or service is unique and that the vendor, to the best of the requestor's knowledge and belief, based on the thorough research of the requestor, is the only vendor able to furnish the product or service.
Sole Source Subcontract
Description: When using sponsored project funding to procure a subcontract which is ≥ $100,000, this form must be completed by the Principal Investigator (PI) or Program Director (PD) and submitted to Purchasing for sole source determination prior to the issuance of a subcontract.
Please Note: This form is not required when using sponsored project funding to procure a subcontract which is < $100,000. The Principal Investigator (PI) or Program Director (PD) will be responsible for obtaining information from the subcontract entity either through a negotiation process, telephone or informal written quotes or by obtaining a proposal prior to the issuance of a subcontract. When feasible, quotes or proposals from more than one vendor should be requested to submit prices to ensure appropriate competition. Reasonable steps shall be taken to ensure that qualified North Dakota vendors have an opportunity to compete for the contract. The PI or PD is responsible for documenting and retaining the information of their efforts to obtain quotes or proposals from vendors.
Software - Non-Standard Software Purchase Form
Description: This form is to accompany the purchase requisition for any software purchase that needs to be reviewed by the CIO office.
Trademarks Use Request Form
Description: UND Departments and Student Organizations must complete all items above the dotted line. Artwork samples should be submitted by the manufacturer via Trademarxonline.
Trademarks Use Request Form - EXAMPLE
Description: Example of how a trademark use request form should be filled out.