The Use of University Facilities
It is the policy of the University to support recognized student organizations, the University community, and other individuals or groups in their presentation of events which further the missions of the University, provide opportunities for social growth and cultural understanding, and serve the recreational needs of the campus community.
The University permits the orderly use of its facilities by recognized student organizations, University-related groups, and, in some instances, non-University-related organizations to further its educational mission. For information related to access to University property refer to the Access to and Security of Campus Facilities policy.
“Facility” is defined as any University classroom, auditorium, residence hall, other building, or outdoor area. University-related activities are given precedence over the use of facilities by outside groups. For information related to what constitutes University property, contact the office of Facilities.
1: Events, Demonstrations, Fixed Exhibits and Short-Term Rentals
The University reviews proposed events, demonstrations, fixed exhibits, and short-term rentals to ensure that they do not represent an unreasonable risk to participants, other members of the campus community, or University property. The review is view-point and content neutral. For information regarding the review of events, demonstrations, fixed exhibits and short-term rentals and guidance regarding what events needs to go through the review process refer to the Events, Demonstrations, Fixed Exhibits and Short-Terms Rentals policy.
2: Solicitation Policy
- Solicitation is to include the sale or offer for sale of any property or service and/or receipt of or request for any gift or contribution.
- No solicitation may be conducted in any building or structure on the campus of the University except by the agents or employees of the University acting in the course and scope of their agency or employment, or by recognized student organizations or renters of space within the Memorial Union. Solicitors’ actions must be in accordance with this section and University policy.
- In the case of the Memorial Union, the executive director of the Memorial Union or designee may permit on- or off-campus persons, groups or organizations to reserve, lease, and/or use portions of the building for the purpose of selling products and/or services to the campus community.
- In the case of requested solicitation outside of the Memorial Union, please refer to the Events, Demonstrations, Fixed Exhibits and Short-Term Rentals process.
- Solicitation must be conducted in a way that:
- Is in keeping with the educational mission of the University and complies with other policies and procedures contained in the Code.
- Will not disturb or interfere with the regular academic or institutional programs or other programs being conducted on the campus.
- Will not interfere with the free and unimpeded flow of pedestrian or vehicular traffic on sidewalks, streets, or within buildings.
- Will not impede entrance to or egress from campus buildings, or into, from, or through common areas of campus buildings.
- Will not harass, embarrass, or intimidate the person or persons being solicited.
- Will create no conflict with contractual obligations of the University.
- When in the Memorial Union, the sale or distribution of food items will comply with Memorial Union guidelines.
- Off-campus persons, groups, or organizations not affiliated with the University must be properly licensed to sell the products and/or services being offered.
- Conforms to all applicable state and federal laws and city ordinances, including those related to charitable gaming (raffles, etc.) when applicable.
- Recognized student organizations may collect membership fees or dues or conduct other solicitation defined in this section at activities of such organizations scheduled in accordance with the facilities-use regulations outlined in this section.
- Admission fees may be collected for an exhibition, movie, or other program that is sponsored by the University, a recognized faculty group, or a recognized student organization and that is scheduled in accordance with the facilities-use regulations in this section.
- Regulations for sales:
- All activities involving University funds or services are subject to University and state audit and may be subject to city and/or state sales tax.
- Cash boxes may be checked out form the Student Involvement Center.
3: Donated Goods Policy
Donated goods such as T-shirts, pamphlets, and/or food, may be donated to the University or to University organizations as long as the following conditions are met:
- The donating entities must be licensed by the city of Grand Forks or by the states of North Dakota or Minnesota.
- There can be no out-of-pocket or in-kind charge to the University, organization, or consumers of the products.
- All requests to donate goods to the University for use by recognized student organizations must abide by University policies.
- Goods donated must be distributed on campus by University employees, representatives, and/or students but not by representatives of the donor.
- No goods or funds may be donated to recognized student organizations by makers, dealers, or purveyors of alcoholic beverages.