Temporary Medical Conditions and Hospitalized Students
While the Office of Student Rights & Responsibilities will attempt to assist students with temporary medical conditions or who are hospitalized to stay enrolled and succeed at UND, it is the student’s responsibility to follow the guidelines below. The Office of Student Rights & Responsibilities cannot guarantee services will be provided in all situations but will make all efforts to assist as possible.
Steps for Arranging Courtesy Services
Courtesy services may be provided to students who need access in the classroom and/or campus environments because of a temporary medical condition, such as a broken arm or leg.
- The student is expected to make his/her own arrangements whenever possible.
- Examples include having a roommate drive the student to class; or borrowing notes from a classmate.
- Requests for possible temporary housing arrangements for students living in the residence halls, University Place, or University apartments can be made by the Housing Office at housing@UND.edu or 701.777.4251.
- Students are responsible for contacting each of their faculty members regarding their absence from class.
- At the request of a student, the Office of Student Rights & Responsibilities will notify faculty regarding a student's absence due to a temporary medical condition or hospitalization. This notification serves as a courtesy notice and not a verification of their absence and will not constitute an excused absence. Students are responsible for contacting each of their instructors to discuss missed classes or assignments and course expectations.
- Students are encouraged to coordinate with their instructors for other arrangements as needed. Other arrangements may include providing someone to transcribe a test, allowing a verbal format or allowing for a test to be delayed. Please note that instructors are not mandated to provide disability accommodations unless the condition is identified as a permanent disability.
- If the student will be absent for a long time, it is important for the student to discuss the situation with his/her instructors to determine the feasibility of remaining in the courses. If it is necessary to withdraw from the University after the last day to drop, the student may contact the Office of Student Rights & Responsibilities for information about the Special Circumstance process.
If the student is unable to make his/her own arrangements for specific needs, the student may contact the Office of Student Rights & Responsibilities for assistance. The student will be asked to provide a supporting statement from the treating professional.
- This statement must be signed and on letterhead.
- The statement must identify the relevant limitations of the medical conditions such as “cannot walk more than 30 feet” or “cannot write with right hand”.
- The statement must include the approximate length of time the student will be impacted by the medical condition.
With appropriate medical documentation, the following services may be available.
Students unable to use the campus shuttle service may be able to use a van service to get to and from classes. Once approved by the Office of Student Rights & Responsibilities, the student and Transportation Department will be notified by email that the student is eligible for this service. The student is then responsible for scheduling rides with the Transportation Department 701.777.4030. Please note: Students needing a parking permit due to temporary disability for longer than two weeks should work with their doctor and the North Dakota Department of Motor Vehicles to get a temporary disability permit.
Temporary Accessible Parking Permits
Student permit holders may be eligible to obtain a UND accessible permit for two weeks. Once approved by the Office of Student Rights & Responsibilities, the student and Parking Services will be notified by email that the student is eligible for this permit. The student is then responsible for arranging for this permit with the Parking Office 701.777.3551. There is no cost if the student has a permit already.
Students requesting accommodation for a permanent disability are expected to register with Disability Services for Students.
Steps for Hospitalized Students
- As soon as possible, you or a relative should notify your instructors and the Office of Student Rights & Responsibilities at 701.777.2664.
- You should contact your instructors concerning your course work as soon as you are able. If your condition prohibits you from contacting your instructors, you may contact the Office of Student Rights & Responsibilities and a representative from this office will notify your instructors of your absence. Although this does not represent an excused absence, it does serve as a courtesy notice to your instructors.
- If you will be out of school for an extended length of time, you should contact your professors and your advisor to discuss the most appropriate option in handling course work. Your communication with the Office of Student Rights & Responsibilities may be useful at this time.
- Once you return to school, it is recommended that you make personal contact with your instructors to make sure everything is taken care of regarding your course work, etc.
Withdrawing from School
There is no such thing as a medical withdrawal or medical leave of absence.
If it becomes necessary to withdraw from school, follow these instructions:
If you live in UND housing, receive financial aid, or are involved with a special program (e.g., McNair Program, Native American Program, Veteran Services), you should contact the appropriate office to find out how withdrawing may impact your student status.
In all situations, you should contact your academic advisor to determine the impact of withdrawal on your academic status.