Withdrawing and Returning of Title IV Funds
Be aware that changes in your enrollment may require you to return all or a portion of the financial aid disbursed to you. If you received a refund earlier in the semester, you may be required to return a portion of those funds to the financial aid programs from which the aid was received. This portion represents funds that were intended to pay education-related expenses through the end of the semester. The amount to be returned to the University will be calculated from the date on which you officially or unofficially withdrew.
Refund of Tuition/Fees
See Student Account Services website for more details on Spring Refund Dates.
Students dropping a class during the first seven days of a regular term will receive a 100% refund of tuition and fees for the credit hours attributable to the class or classes dropped. After the seventh class day, there is no refund. Shorter terms (Summer Session) will provide for a proportionate refund schedule based on the length of the term.
Students who officially withdraw from the University after the beginning of instruction will be granted a refund of tuition/fees in accordance with the North Dakota University System policy regarding refunds, which is published in the Time Schedule of Classes each semester.
The requirements for Title IV program funds when you withdraw are separate from the UND refund policy. Therefore, you may still owe funds to UND to cover unpaid institutional charges.
Repayment of Financial Aid
Financial aid funds can be used only for educational expenses. Therefore, repayment may have to be made if you officially or unofficially withdraw from the University.
If the withdrawal is before the first day of classes, or if you fail to pay tuition, all cash disbursements are overpayments and must be repaid in full.
If the withdrawal is on or after the first day of classes, the University will determine the amount of "unearned aid" to be repaid according to a federal formula.
Official and Unofficial Withdrawal
To officially withdraw, students must complete a withdrawal form at the Registrar's Office, 201 Twamley Hall.
If a student does not officially withdraw, the unofficial withdrawal date will be the student's last documented date of attendance or the midpoint of the semester, whichever is later.
Federal Title IV funds return
To determine the amount of federal aid earned up to the time of withdrawal, a federal calculation is used which divides the number of calendar days you attended classes by the total number of calendar days in the semester (less any scheduled break of five days or more). The resulting percentage is then multiplied by the total federal funds that you accepted. This calculation determines the amount of aid that you earned and are allowed to keep.
The federal formula requires a return of Title IV financial aid if you
received federal assistance in the form of a Federal Pell Grant; Supplemental Educational Opportunity Grant (SEOG); Federal Perkins Loan; Federal Direct Loan (subsidized or unsubsidized); PLUS (parent or graduate) loan; Federal TEACH grant; North Dakota State Grant and
withdrew on or before completing 60 percent of the semester. The federal government mandates that you may only keep the financial aid you have earned up to the time you withdraw from all classes.
The unearned portion of your aid must be returned to the federal Title IV program from which the aid was received by the University and/or by you. A notification letter will be sent to your University e-mail address as well as your home address if your financial aid is reduced and a return is required.
If the University is required to return any Title IV funds, the charge will be reflected on your student account.
If you are required to return any Title IV loan funds, you will be contacted by your Direct Loan or Perkins Loan Servicer with repayment information.
Any amount of unearned grant funds that you must return is called an overpayment. The maximum amount of a grant overpayment that you must repay is half of the grant funds you received or were scheduled to receive. You do not have to repay a grant overpayment if the original amount of the overpayment is $50 or less.
Financial aid returned by you and/or your parent or the University must be allocated in the following order:
- Federal Direct Unsubsidized Loan
- Federal Direct Subsidized Loan
- Federal Perkins Loan
- Federal Direct PLUS Graduate Loan
- Federal Direct PLUS Parent Loan
- Federal Pell Grant
- Federal Supplemental Educational Opportunity Grant (FSEOG)
- Federal TEACH Grant
- Federal Iraq Afghanistan Service Grant
Please Note: The requirements for Title IV program funds when you withdraw are separate from the UND refund policy. Therefore, you may still owe funds to UND to cover unpaid institutional charges.
If you did not receive all of the funds that you earned, you may be due a Post-withdrawal disbursement.
If your Post-withdrawal disbursement includes loan funds, UND must obtain your permission before disbursing those funds. You may choose to decline some or all of the loan funds so that you don’t incur additional debt.
UND may automatically use all or a portion of your Post-withdrawal disbursement of grant funds for tuition, fees, and room and board charges (as contracted with the school).
UND obtains your permission to use the Post-withdrawal grant disbursement for all other school charges at the time you accept your financial aid awards.
There may be some Title IV funds that you were scheduled to receive that cannot be disbursed to you once you withdraw because of other eligibility requirements. For example:
a second or subsequent disbursement of Direct Loan funds unless you have graduated or successfully completed the loan period;
a disbursement of Direct or Perkins loan funds for which you have not signed a promissory note;
a disbursement of a Federal Pell Grant, Iraq Afghanistan Service Grant, or TEACH Grant if UND does not receive a valid Student Aid Report (SAR) by the annual deadline published by the Department of Education.
Unofficial Withdrawals - Additional Information
Federal regulations require than an institution must have a procedure for determining whether a Title IV recipient who began attendance during a period completed the period or should be treated as a withdrawal. The same Federal Title IV Funds return policy as described above is applicable to a student who is determined to be an unofficial withdrawal.
If a student earns a passing grade in one or more of his or her classes offered over an entire period, for that class, an institution may presume that the student completed the course and thus completed the period. If a student who began attendance and has not officially withdrawn fails to earn a passing grade in at least one course offered over an entire period, the institution must assume, for Title IV purposes, that the student has unofficially withdrawn, unless the institution can document that the stu¬dent completed the period.
The determination of unofficial withdrawals will occur after grades are posted at the end of each semester. For these withdrawals, the withdrawal date is the midpoint of the period of enrollment or the last date of an academically related activity that the student participated in. If attendance cannot be established in all courses for which financial aid eligibility was based, the student is considered ineligible for all federal financial aid received and immediate repayment required.
Attendance must be “academic attendance” or “attendance at an academically-related activity”. Examples include:
- Physical class attendance where there is direct interaction between instructor and student
- Submission of an academic assignment
- Examination, interactive tutorial, or computer-assisted instruction
- Study group assigned by school
- Participation in on-line discussion about academic matters
- Initiation of contact with instructor to ask question about academic subject
Activities which do not demonstrate academic attendance include:
- Living in institutional housing
- Participating in the institution’s meal plan
- Logging into an online class without active participation, e.g., Blackboard
- Participating in academic counseling or advisement
A student's certification of attendance that is not supported by institutional documentation via course faculty or instructors is not acceptable to establish a last date of attendance.