Recruiting Policies
Our recruiting policies establish a mutually beneficial process for both employers and students, as well as ensure successful and ethical recruiting.
We are happy to answer any questions you may have about our policies.
- Employers should be aware of the National Association of Colleges & Employers (NACE) Faculty Guide to Ethical and Legal Standards in Student Employment.
- Employers must adhere to the EEOC’s Employment Discrimination Prohibitions throughout the recruiting process.
- Employers should maintain compliance with the Americans with Disabilities Act (ADA) throughout the interview and recruitment process; we recommend the Job Accommodation Network (JAN)’s Employer Practical Guide to Reasonable Accommodation.
- In compliance with the U.S. Department of Justice, employers are not able to limit student applications for job postings, on-campus
interviews, or career fair registrations based on work authorization status. The Department
of Labor has sanctioned the following questions to determine work authorization when
reviewing candidates:
- Are you legally authorized to work in the United States for any employer?
- Will you now or in the near future require visa sponsorship?
- Employers must also adhere to the Department of Labor’s Fair Labor Standards Act.
- Employers should also be aware of Handshake's Privacy Policy.
- Employers should be aware of the Department of Justice’s Best Practices as it relates to their recruiting activities.
- Employers must be an equal opportunity employer, offering employment without regard to race, color, religion, sex, national origin, age, sexual orientation, disability or citizenship unless legally required, and provide equal employment opportunity to disabled veterans and veterans of the Vietnam era.
- We reserve the right to decline access to our recruiting platform to organizations who have been flagged in Handshake for suspicious or unprofessional activities at our fellow colleges and universities.
- We reserve the right to decline employers that have a home/residential address.
- We reserve the right to decline employers who charge any "up front" fee as a contingency for employment, training and work placement.
- We reserve the right to decline employers who encourage door-to-door sales.
- We reserve the right to decline or revoke access to our online recruiting platform and on-campus recruiting activities for any reason.
- We reserve the right to decline multi-level marketing companies.
- We reserve the right to decline employers that hire students to solicit for donations,
products or services on-campus. Examples include:
- Campus brand ambassadors
- Campus managers/reps
- Campus marketing assistants
- Selling advertising for student-driven products (apps, coupon services, etc.)
- Organizations must have a comprehensive website, full address and phone number.
- Employer representatives must have an employer affiliated email address.
UND Career Services reserves the right to decline third party recruiters.
- We reserve the right to decline positions that do not meet our criteria for professional opportunities for our students.
- Postings should be submitted to appear on Handshake for no longer than a six-month period.
- Employers may not work from home and request to hire students to work in that location.
- We do not approve positions that include or encourage door-to-door sales.
- We do not approve positions with multi-level marketing companies.
- There will be no solicitation of students, products or services, which includes the
hiring of students to solicit for donations, products or services on-campus. Examples
include:
- Campus brand ambassadors
- Campus managers/reps
- Campus marketing assistants
- Selling advertising for student-driven products (apps, coupon services, etc.)
- Positions that are 100% commission or require a candidate to pay a fee for training, equipment, application procedure, or other job-related expenses will not be approved on our online recruiting platform. (This does not apply to federal and state licensing requirements such as real estate, securities, etc.)
- Positions offering partial commission compensation must clearly state the guaranteed base salary and estimated commission potential as separate figures in the initial posting.
- We support the National Association of Colleges and Employers (NACE) standards on internships. Employers must follow the standards established by NACE when bringing
on UND student interns. These standards state that an internship should meet the following
criteria:
- The experience must be an extension of the classroom: a learning experience that allows students to apply the knowledge gained in the classroom. It must not be simply to advance the operations of the employer or be the work that a regular employee would routinely perform.
- The skills or knowledge learned must be transferable to other employment settings.
- The experience has a defined beginning and end and a job description with desired qualifications.
- There are clearly defined learning objectives/goals related to the professional goals of the student’s academic coursework.
- There is supervision by a professional with expertise and educational and/or professional background in the field of the experience.
- There is routine feedback by the experienced supervisor.
- There are resources, equipment, and facilities provided by the host employer that support learning objectives/goals.
- Recruiters are responsible for familiarizing themselves with our on-campus or virtual recruiting model, timeline and deadlines upon approval to ensure a successful recruiting experience. An employer who misses their set deadlines may need to manually schedule their interviews outside of the recruiting platform (Handshake).
- While employers are welcome to make changes to interview schedules should they have last minute updates, we cannot provide follow up communication on your behalf to any students who missed an interview scheduled outside of Handshake.
- We encourage employers to consider students’ academic obligations when scheduling next-round interviews with short notice and ask that students not be penalized for being unable to attend for academic reasons.
On-Campus Events
- We request that employers coordinate on-campus recruiting events through our department to ensure that organizations do not host conflicting events or events that do not comply with university policies.
- We ask that employers be mindful of their responsibility to communicate any changes or event cancellations to us and their student attendees.
- We discourage employers from creating an environment promoting undue alcohol consumption at recruiting events and offer acceptance celebrations. We ask employers to be mindful of the CDC’s minimum legal drinking age when interacting with students at these events.
- Employers are asked not to penalize students in the recruiting process due to adherence to their academic responsibilities in the event that they are unable to attend an event.
Virtual and Off-Campus Events
- We do not approve off-campus events that require fees for attendance or participation.
- We do not approve off-campus events that do not pertain specifically to recruiting.
- Off-campus events must be submitted with at least 2 week’s notice; we do not approve last-minute, non-local events.
- We ask employers to be clear about the time of their virtual events and not to indicate a required viewing time for prerecorded webinars. Our students often adjust their schedules to accommodate participating in such events, and therefore, we ask for transparency in any required time commitments.
- We ask employers to be sure to note the majors they are interested in attending the event.
- We reserve the right to decline any off-campus and virtual events that do not meet our criteria for professional opportunities for our students.
- Should the university be closed for inclement weather, any recruiting event or activity being held on campus will automatically be canceled.
- Our staff will be available to assist with questions about rescheduling your on-campus events once the University reopens.
- Please be sure to alert us to any changes regarding the contact information of your recruiting personnel due to inclement weather.
- Please note that you are responsible for informing any students you have communicated with outside of our recruiting platform about the cancellation of your recruiting event, as they will not receive communication from our office.
- We encourage you to monitor the UND delay and cancellation information prior to and on the day of your scheduled attendance if there is predicted inclement weather by visiting UND's website.