UND Guidelines for Event Success
If you are planning an event on campus, please familiarize yourself with the following information and approval forms that you'll need to complete prior to your event.
UND Cash Handling and Credit Card Policy:
- All registrations are required to go through the secure registration website, on the registrant’s own device (computer, laptop, phone, or tablet).
- You CANNOT use a UND owned computer, or your personal computer for registrants to register onsite and pay with a credit card.
- You are NOT allowed to use a UND Purchasing Card to pay for UND employees to attend a UND event. Payment for employees should be done using a Journal Entry.
Looking for Guidance on Budgeting your Event?
Utilize this sample budget worksheet to enter in your registration levels, anticipated attendance, and estimated expenses.
Request UIT Technical Event Assistance
UND UIT offers technical and audio/video assistance by providing expertise and equipment for online and campus events using various social media platforms and web applications for virtual, in-person and live streaming events. Utilize this page to submit a Zoom Webinar License Request for self-hosted large group meetings or webinars, or a Technical Event Request form to request onsite assistance with platforms and equipment.
Are you looking for space on campus to host your event?
If you require catering for your event, contact UND Dining Services to coordinate your event related meals. UND Dining Services requires your order 2-3 weeks in advance of your event.
The Conference Planning staff at housing can assist you with planning camps, conferences, and meetings which need housing at UND.
You need to complete the Event Parking Request after your event has been approved by UND Public Safety through the Activity/Event Approval Process. Contact UND Parking & Transportation at least 2 weeks prior to your event date if you need to arrange for parking.
If you require professionally printed materials for your event, contact UND Print & Mail Center to coordinate your event related printing needs. Contact UND Print & Mail Center at least 2 weeks prior to your event date, to give them ample lead time on any printing needs.
You need to complete the Activity/Event Approval Form at least 2 weeks prior to your event date. Additional forms, including waiver forms, can be found under the forms tab.