Services Available
Have an idea of what services you need for your conference, camp or event? Check out the list below and then submit the following form with the services you require and we will contact you to discuss specifics.
- Assist with budget development (as needed) a budget templet is also available
- Transfer all revenue to sponsoring unit, department or office
- Contract with confirmed presenters in regards to speaker fees, travel, audio-visual needs, etc. (as needed)
- Work with accrediting agencies to offer continuing education credits
- Develop CEU tracking forms and continuing education certificates
If the sponsoring unit needs assistance please contact UND Conference, Camp & Events Services. Most often, the sponsoring department or unit will be handling these tasks including:
- Negotiate contracts with facilities for meeting rooms, exhibitor space, food and lodging accommodations
- Supply, set up, and troubleshoot standard audio-visual equipment
- Develop a website listing conference details and registration form(s) as needed. This will be required if the conference mobile app will be used.
- Design a conference specific mobile app
- Coordinate and/or assist committee with the collection of conference, camp or event materials that would be included on the mobile app.
Some sponsoring departments, units or offices will only need registration and payment services. Others may need additional services.
- Process all conference, camp or event registrations, payments, cancellations and refunds
- Answer conference, camp or event related inquires or refer questions to sponsoring department
- Send follow-up emails to registered participants, sponsors, exhibitors including all necessary information (e.g. parking, venue, maps, etc.) if needed
- iPads and printers are available for UND units, departments, or offices to use for onsite check in when vFairs registration and website have been set up.
- If sponsoring department requires assistance for onsite logistics (e.g. check in pre-registered participants, exhibitors, sponsors and presenters and process walk-on registrants), please contact UND's Conference, Camp & Events Services.
- Create an online evaluation and attach to mobile app or send evaluation to all registered attendees. Compiled data will go directly to the sponsoring unit, deparment or office contact.
- Provide final roster of attendees and exhibitors/sponsors
- If requested, meet with sponsoring unit, department or office to assess the success of the conference, camp or event and determine if changes are needed.
Please download the following pdf fillable form. After you have completed the form, upload the form using the Choose File button and Submit. After we review the information you have provided, we will set up a meeting to discuss your conference needs.