UND Services Available
The Office of Extended Learning offers FREE registration services and payment collection for UND Departments.
Registration, Payment and Collection
- Set up participant registration site for UND conferences, camps and events, including an unlimited selection of registration fee levels and collection of non-fee options; examples of non-fee options include collecting t-shirt sizes, participant meal selections, information for poster sessions, etc.
- Take registrations and payments for UND conferences, camps and events, and process cancelled registrations as needed
- Send weekly registration roster to department or unit contact (additional rosters can be sent upon request)
- Provide weekly registration roster in an Excel spreadsheet format to department contact.
- Send participants an automated invoice/balance due email, and collect outstanding registration fees. After 90 days the department will be contacted to assist in the collection of any outstanding registration fees.
- Deposit funds to UND Department (local fund to be used, cannot use Alumni or Appropriated fund number)
Online Registration Site
Please download and complete the following Registration Request Form. After you have completed the form, email it to UND.conferences@UND.edu. After your registration is set up and live, we will provide you with a URL to post to your event website directing attendees to the registration page.We will need the following information a minimum of 2 weeks prior to the date you want your registration site open. Please do not complete the form below until you have all of your information gathered.
If you are only requesting registration and payment set up services, after your registration is set up and live, we will provide you with a URL to post to your event website directing attendees to the registration page.
Comprehensive Conference Services
For larger UND sponsored conferences, additional free services are available and may include the following (subject to availability).
Please download and complete the Conference Assistance Request form 8-12 months in advance of the UND sponsored conference so that we have ample time to assist with your conference planning needs. After you have completed the form, upload the form using the Choose File button and Submit or email the completed form to UND.Conferences@UND.edu
COnference Assistance REquest Form
- Provide consultation services including resources on how to host successful conferences, camps or other events at UND
- Meet with sponsoring departments to create a conference, camp or event plan that includes the necessary contacts, processes and approvals that must be followed and/or obtained given the specifics of the planned event and any special liabilities associated with the event
- Provide a link to all required forms and approvals on UND’s Conference, Camp & Event Services website; it is the responsibility of the sponsoring department or unit to ensure that all forms are filled out (Safety Office, Facility reservations, parking, catering, housing, IT/AV equipment); UND’s Conference, Camp & Event Services are available to assist with questions
- Provide a budget template so that departments can forecast expected revenue and expenses; UND Conference, Camp & Event Services staff are also available to assist with questions
- Template forms are listed on Campus Services website. Scroll to the Contracts Forms area
- Assist in collecting speaker or presenter materials so that the materials can be included on the conference mobile app
- Assist with continuing education units/credits if applicable; sponsoring department is responsible for the actual CEU’s submission and payment of application fees
- Provide CEU template certificate examples
- Set up exhibitor and/or sponsor registration site, as needed, including an unlimited selection of fee levels
- Send participants, exhibitors, sponsors confirmation of registration and details of where event is taking place, parking instructions, lodging arrangements, etc.
- Develop a website listing appropriate details and registration information for UND sponsored conferences, camps or events
- Provide a conference mobile app for use for large conferences sponsored by UND. If
the mobile app is used, the registration site and website also have to be set up through
vFairs
- The mobile app connects conference attendees for networking, shows each session with room location, includes presenter materials for each session, showcases exhibitors and sponsors, provides a map of the exhibitor space, and more
- Name badges will be pre-printed and available for pick up at OEL five (5) working days in advance of the start of the event
- Onsite event, camp and conference staff support will be the responsibility of the sponsoring department or unit
- If sponsoring department or unit requires assistance for onsite logistics (e.g. iPads and name badge printers, check in pre-registered participants, exhibitors, sponsors and presenters and process walk-on registrants), please contact UND’s Conference, Camp & Event Services for pricing information
- Collect feedback from participants through a standard conference, camp or event evaluation form and provide the results directly to the sponsoring department or unit contact
- Provide a final payment report with registrant, sponsor and exhibitor information