I-9 and New Student Employee Information
Congratulations on your new position as a student employee with the University of North Dakota!
Once you have accepted a new position at UND as a student employee, there are still a few steps you must take before you can begin working. If you have any questions, please do not hesitate to contact Student Employment at UND.studentemployment@UND.edu or 701.777.3904.
Criminal History Background Check (CHBC)
UND is committed to providing a safe and secure environment for all students, faculty, staff, and visitors; and to protecting its funds, property, and other assets. Well-informed decisions contribute to this effort. Background checks are verification of credentials and other information about a prospective candidate for employment, current employee, or volunteers and are the first step in making a well-informed hiring decision.
At UND, such verification may include any or all of the following: criminal history check/national sex offender registry check, employment verification, license and/or certification verification, and/or academic credential verification.
Your employing department will inform you whether you need a CHBC or not.
The CHBC will be emailed to you. Please complete the CHBC as quickly as possible so UND can proceed with the hiring process.
Completing the I-9
All new hires must complete the I-9. Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens.
You MUST have original acceptable UNEXPIRED identification documents with you when you complete the I-9. Your employing department will tell you which location to go to when you complete your I-9. Copies of documents will not be accepted.
Shortly after notification of your offer acceptance, you will receive a series of emails with information to complete the on-boarding process as well as applying for your benefits. The emails will come from either UND.hr.mss@UND.edu or UND.payrollbenefits@UND.edu, so please watch for these important emails.
The first email you will receive will have your temporary ID and password along with a link you need to follow to enter your Personal Data Information.
Only after you have completed the Personal Data, will you receive a second email within a few days, where you will be able to claim your NDUS User Account (official electronic ID used for accessing email and other University systems). Once you have claimed your NDUS User Account (using the link from the email), please log into New Employee On-boarding using your user ID and password and follow the instructions to complete the Activity Guide (ie: marital status, ethnicity, contact information, emergency contacts, federal tax elections, complete the Department of Homeland Security Form I-9 Section 1 and Direct Deposit information).
More information can be found at UND Human Resources, including information about pay dates, employment verification and more.
Required Training (to be completed after you are hired)
All university employees are required to take online training. You will be receiving an email from University of North Dakota Administrator @safecolleges.com. This address may contain various letters and numbers, just make sure the domain is @safecolleges.com.
This training is to be completed after you have been successfully hired at UND. It should be completed on or after your first official day of work.
Please follow the link within the email that will take you to the SafeColleges website. Follow all instructions to complete the required training(s).
You will have a list of required training that you must complete. Your supervisor may require you to take additional training such as Data Privacy Training. Please work with your supervisor to complete any training necessary for your new position.
Some training is required to be completed annually. Please watch for emails from SafeColleges to let you know when your annual training is due to be completed again.