Data and Analysis Tab

When you enter the Data & Analysis tab, you will land on the Recorded Responses page by default. Recorded responses contain all the responses recorded for your survey (that are not in progress), and includes all the data that can be displayed in reports or exported from the platform. From here, you can view and manage the data you’ve collected. 

• View all submitted responses
• Customize visible columns
• Download individual responses as PDFs
• Delete or export responses
• Track total number of recorded responses

See the Recorded Responses help article for information about navigating, viewing, deleting and exporting responses and more.

Sometimes, you will want to work with only a particular subset of your respondents’ data. Filters can be built using conditions such as:

• Demographics (e.g., age and gender)
• Time periods (e.g., last 3 months)
• Specific responses or embedded data

In fact, you can save your filter choices to be reused at a later time. 

See the Filtering Responses help article for more information.

Responses in progress are responses that have been started but not submitted. This includes both clicked links that have not been filled out and those that are partially filled out but not submitted.

Responses in progress become recorded responses when:

• It is submitted by the respondent
• It is manually closed by the survey owner
• The session expires

Manage in-progress responses by viewing, closing, or deleting them from the Responses in Progress page. 

See the Responses in Progress help article for more information.

You can export (another word for “download”) all of your participants’ responses to all the questions in your survey. When you export data from Qualtrics, you can save data to your computer for analysis in another software, share the file with a trusted colleague, or even import it back into another survey. Each row of the file is a different respondent, and each column is a question of the survey they answered, survey metadata (e.g. Recorded Date, IP Address, etc.), contact fields, and any embedded data you may have recorded for each respondent.

See the Exporting Response Data help article for more information.

You can import data in the Data & Analysis tab to:

• Merge data from identical surveys
• Update existing data
• Add data from external sources

See the Importing Responses help article for more information.

Retake links allow a respondent to reopen and edit a submitted survey. Use this when:

• A respondent requests to revise their answers
• An incomplete session was closed prematurely

See the Retake Survey Link help article for more information.

If necessary, you can combine response data from two surveys. The steps differ depending on whether you are combining data from two identical surveys or two dissimilar surveys (not recommended).

See the Combining Responses help article for more information.

Perhaps you’d like to remove profanity, spelling errors, or sensitive information from a respondent’s text entry. Maybe a respondent has told you they answered one or two questions incorrectly before they submitted their response. Response editing allows you to revise survey responses right inside the Data & Analysis tab. Qualtrics will even maintain the original data so you can revert back to the original responses any time.

See the Response Editing help article for more information.

Creating custom fields allows you to add new variables to responses after they’ve already been recorded. You can categorize based on items like age, dates, or certain answers to questions without having to set up Branch Logic and Embedded Data fields. You can also annotate responses or easily categorize text entry data.

See the Custom Field Creation help article for more information.