Information related to award setup, for example, pre-award cost, effort and travel, distinguishing between gifts and sponsored awards, and program income.
Sometimes it is necessary to have a fund and project established prior to the execution of the final award documentation. These guidelines outline the requirements for establishing an account that will be used for pre-award costs. It is appropriate to charge pre-award costs to a non-sponsored account and transfer them later. The following criteria apply:
- The request should contain a description of the sponsor assurance.
- The anticipated award amount.
- The projected start date of the award.
- The department must accept the financial risk in the event an award is not forthcoming, the start date is changed by the sponsor or an acceptable agreement can not be negotiated.
Grants & Contacts Accounting (G&C) reviews and approves the request and sets up the fund and project.
Effort & Travel
With the implementation of Cost Accounting Standards, the University needs to track all expenses associated with grants and contracts. This includes not only the charges on the grant or contract but all contributed effort or other cost share charges.
UND must be able to account for all commitments made in a proposal even if we are not required to report them to the sponsor. Therefore, be aware that if you are including time and effort for UND faculty or staff in a proposal, they will be required to certify to their effort through our UND Compensation Compliance (UNDCC) System.
Cost Accounting Standards
Cost Accounting Standards also apply to reimbursement of travel on grants and contracts. Travel on a grant or contract is allowable if the individual is receiving salary from or documenting effort on that funding source.