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A Compliance Coordinator (CC) is a role filled by a department-selected employee that is responsible for the Pre-Review of Project Statements, as well as working as a liaison to communicate with department faculty and staff regarding completion of Payroll Certification in UND's Compensation Compliance (UNDCC) system.

The Primary Compliance Coordinator (CC) receives email notifications and reminders from the system that includes links to Project Statements. Non-Primary Compliance Coordinators (CCs) do not receive notifications from the system, however, they can see the Assigned Projects and Pre-Review Project Statements the same as the Primary CC. the Primary CCs are responsible for completing the Pre-Review (clicking the Pre-Review button) in the UNDCC system.

A Compliance Coordinator (CC) plays a key role in the Payroll Certification process. They are responsible for Pre-Reviewing all Project Payroll Statements housed in their assigned department and monitoring the Certification Period to assist with timely PI Certification.

Compliance Coordinators (CCs) are responsible for the following:

• Completing UNDCC Compliance Coordinator Training.
• Understanding of UND's payroll system, including establishing/updating payroll through Position Funding Forms and Retros.
• Timely review and completion of Pre-Review of Project Statements.
• Requesting necessary updates to personnel in payroll updates, department updates, and designees.

Pre-Review is a department review of Project Payroll Statements prior to releasing the Project Statements to faculty for certification. Steps are as follows:

1. Log into UNDCC when the Pre-Review Period has begun.
2. Select the Assigned Projects tab on your Homepage to see the list of Project Statements in the Ready for Pre-Review status.
3. Review each Project Statement to verify sponsored and/or non-sponsored direct charges.
4. If adjustments are needed, they must be made in PeopleSoft. Project Statements cannot be edited in UNDCC.
5. If all information is correct, click the Pre-Review button. The statement will be ready to certify by faculty when the Certification Period begins.

During the Pre-Review Period, Compliance Coordinators (CCs) are to log into the UNDCC system and complete all necessary Pre-Reviews. The Pre-Review Period begins prior to the opening of the Certification Period and lasts 45 days. Departments with a large volume of Project Statements to Pre-Review may need more time to complete the process. If that is the case, CCs should contact UNDCC Central Administration at und.cc@und.edu to discuss a limited extension of the Pre-Review Period.

The Pre-Review is completed in the UNDCC system. The Compliance Coordinators (CCs) will use their Single Sign On (SSO) credentials to log into the UNDCC system. Any Project Statements requiring the CCs review will automatically appear on their Homepage, under the Assigned Projects tab. The Homepage is the default start page upon logging into the UNDCC system.

Pre-Review should be a "good faith" review based on the Compliance Coordinators (CCs) knowledge of the project at the time. Here are examples of important questions the CC should ask themselves during review:

• Do all employees paid from the project (direct or cost shared) for the period of performance appear on the statement?
• Is there a variance between the expected amount and the actual amount charged?
• Is anyone being charged to the project that was not anticipated?
• Is anyone missing from the statement whose payroll should have been charged?

The Compliance Coordinator (CC) will need to submit a Position Request/Change Form to HR/Payroll to correct the employee's home departmetn in PeopleSoft.

The Compliance Coordinator (CC) will need to work with their Dean or Department Chair to identify someone with firsthand knowledge of the ongoing work for this project and contact UNDCC Central Administration at und.cc@und.edu to request a designee to certify the Project Statement.

Payroll distributions and effort reports are not the same thing. Payroll distributions are the distribution of an individual's salary, while effort reports describe the allocation of an individual's actual time and effort spent on specific projects, whether it is reimbursed by the sponsor or not. Thus, effort reporting is separate from and can be dependent on salary charges. 

Payroll and effort are both a by-product of the compensation cycle but are used to designate different parts of that procses. Payroll is an accounting for the funding sources of the individual's salary. An individual's effort is the allocation of the individual's activity which may occur differently than in an award proposal or than in the current payroll system due to various factors which may include appointment to new positions within the University (i.e., Department Chair), change in teaching responsibilities, or receipt of new awards.

Payroll is certified on a semester basis.

• Fall Semester - August 16 to December 31
• Spring Semester - January 1 to May 15
• Summer Semester - May 16 to August 15

Yes, the following Account Codes are excluded from Certification:

• Hourly
• Faculty Overload - designated "P" in PeopleSoft - Account Code 51510
• Staff Overload - designated "S" in PeopleSoft - Account Code 511005

UNDCC offers reports that can be used to validate the data in UNDCC matches the data in PeopleSoft. For questions about which reports to run, Compliance Coordinators (CCs) can contact their Grants Officer or UNDCC Central Administration at und.cc@UND.edu.

NOTE: All queries that begin with "NDU_GM" are PeopleSoft FGinance queries. All others are HRMS queries.

The following reports are available in UNDCC:

For any questions regarding Payroll Certification or UNDCC, Compliance Coordinators (CCs) can visit the UNDCC webpage or contact UNDCC Central Administration at und.cc@UND.edu.