Annual Evaluations

Annual Evaluations for Faculty Outside of the Tenure and Promotion Process

State Board of Higher Education policy Sec. 604.3 requires annual evaluation of all employees, including all faculty at any status or rank. This includes probationary faculty, special appointment faculty and tenured faculty.

By March 31 of each year, Deans must send a confirmation to the VPAA office documenting that all benefitted faculty in their college have received an annual evaluation (excluding those who went through the promotion and/or tenure process). The confirmation should be provided via a memo from the Dean to the Provost. For Colleges/Schools with several faculty, it may be helpful to split the memos up by category (e.g. special appointment versus tenured faculty).

Please note: Deans do not need to send the annual evaluation material (beyond a confirmation that it was completed). The Dean’s office is responsible for scanning the annual evaluation material into the faculty annual evaluation file in perceptive content by March 31 of each year.

At least annually, the VPAA office will conduct an audit of each college/school’s annual evaluation files in perceptive content by selecting faculty at random and from different departments.

Every college/school must use the faculty annual evaluation form linked below.  Colleges/schools may use their own faculty annual evaluation forms if they so choose in addition.    

Faculty Annual Evaluation form