Curriculum Resources

New Program Proposals require two steps: 1) New Program Exploration, and 2) New Program Proposal. Complete this process to propose a new program. This includes doctorates, masters, majors, minors, and certificates programs and degrees.

New Program Exploration Phase

The New Program Exploration form is found on the Curriculum Committee Forms webpage in the Program Management Form section. The first level of review provided by the academic deans. This step allows the deans to identify opportunities for interdisciplinary collaboration, review for potential program duplication, and to verify the program fundamentally advances the mission of the University.

Steps to complete the form are as follows.

1. Select “Propose New Program”
2. Proposal Type is “New Program Exploration”
3. Complete the form
4. “Save & Submit” the form when you are ready to initiate the review process

The New Program Exploration requires review from the following:

• Academic Deans
• Department Chair
• College/School Dean
• Graduate Dean, if applicable
• Vice President for Academic Affairs
• NDUS Academic Affairs Council

You will receive formal notification through email from the Office of the Provost & VPAA once final notification is received from NDUS.

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.

New Program Request Phase

If the New Program Exploration is approved, you may submit the New Program Request process. The New Program Request form is found on the Curriculum Committee Forms webpage in the Program Management Form section. Please note that you have two years from the date of New Program Exploration approval to submit a New Program Request request to NDUS.

Steps to complete the form are as follow.

1. Select “Propose New Program”
2. Proposal Type is “New Program Request”
3. Complete the form. Information about the New Program Request is available on the NDUS website
4. “Save & Submit” the form when you are ready to initiate the review process

The New Program Request requires review from the following:

• Department
• College/School Curriculum Committee
• College/School Dean
• Graduate Committee, if applicable
• Graduate Dean, if applicable
• University Curriculum Committee
• University Senate
• Higher Learning Commission (HLC).  See forms in "Approval Review Cycle" above.
• Vice President for Academic Affairs
• NDUS Academic Affairs Council
• SBHE Academic and Student Affairs Committee

You will receive notification through email from the Office of the Provost & VPAA once final notification is received from NDUS.

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.

Applicable SBHE Policy: 403.1 Program Approval

Complete this process for title changes for departments ONLY.  Use the Program Change form to request a title change for degrees, programs, majors, minors, and certificates.

Access a Miscellaneous Management Form found on the Curriculum Committee Forms webpage.

Steps to complete the form are as follows.

1. Select “Propose New Misc”
2. Select the appropriate type of title change from the drop-down options
3. Select the appropriate College/School
4. Select the appropriate Department
5. Input the current title
6. Input the proposed title
7. Indicate whether the request is for the undergraduate or graduate level
8. Attach supporting documentation if applicable.
9. Select “Save & Submit” when you are ready to initiate the review process

Title changes requires review from the following:

• Department
• College/School Curriculum Committee
• College/School Dean
• Graduate Committee, if applicable
• Graduate Dean, if applicable
• University Curriculum Committee
• University Senate
• Vice President for Academic Affairs
• NDUS Academic Affairs Council
• SBHE Academic and Student Affairs Committee

You will receive notification through email from the Office of the Provost & VPAA once final notification is received from NDUS.

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.

Complete this process to place programs including degrees, majors, minors, and certificates on inactive status.

Access the Program Management Form on the Curriculum Committee Forms webpage.

Steps to complete the request are as follows.

1. Search for the program you wish to place on inactive status. Instructions for searching are listed above the search bar
2. Select the program
3. Select the red “Deactivate Program” button on the left side of the page
4. In the Change Request section, select the “Inactivation” option
5. Complete the form and include justification for the request
6. Select “Save & Submit” when you are ready to initiate the review process

Placing a program on inactive status requires the following levels of review:

• Department
• College/School Curriculum Committee
• College/School Dean
• Graduate Committee, if applicable
• Graduate Dean, if applicable
• University Curriculum Committee
• University Senate
• Vice President for Academic Affairs
• NDUS Academic Affairs Council

You will receive notification through email from the Office of the Provost & VPAA once final notification is received from NDUS.

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.

Notes:

• If students are currently enrolled in the program, please describe the plan to accommodate the students.
• Per SBHE Policy 403.1.3, not later than three years after the program is placed on inactive status, the institution must reinstate the program, present the program for termination, or notify the Chancellor of its intent to continue inactive status, which may continue for up to three additional years. Any change in program status will require the respective department to complete the appropriate CourseLeaf form to initiate the review process.

Applicable SBHE Policy: 403.1.3 Inactive Programs

Complete this process to terminate a program, including degrees, majors, minors, and certificates.

Access the Program Management Form on the Curriculum Committee Forms webpage.

Steps to complete the request are as follows.

1. Search for the program you wish to terminate. Instructions for searching are listed above the search bar
2. Select the program
3. Select the red “Deactivate Program” button on the left side of the page
4. In the Change Request section, select the “Terminate” option
5. Complete the form and include justification for the request
6. Select “Save & Submit” when you are ready to initiate the review process

Termination requests requires the following levels of review:

• Department
• College/School Curriculum Committee
• College/School Dean
• Graduate Committee, if applicable
• Graduate Dean, if applicable
• University Curriculum Committee
• University Senate
• Vice President for Academic Affairs
• NDUS Academic Affairs Council
• SBHE Academic & Student Affairs Committee

You will receive notification through email from the Office of the Provost & VPAA once final notification is received from NDUS regarding State Board of Higher Education action.

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.

Applicable SHBE Policy: 403.1.1 Program Termination

Complete this process to propose an existing program for an online or distance format. 

Access the Program Management Form on the Curriculum Committee Forms webpage.

Steps to complete the request are as follows.

1. Select “Propose New Program”
2. Proposal Type is “Change To Academic Program Degree Type – Online/distance approval for existing programs”
3. Complete the form
4. Select “Save & Submit” when you’re ready to initiate the review process

Approval to offer a program via distance delivery requires the following levels of review:

• Department
• College/School Dean
• Provost
• NDUS Academic Affairs Council

You will receive notification of approval through email from the Office of the Provost & VPAA. 

Access a Miscellaneous Management Form found on the Curriculum Committee Forms webpage.

Steps to complete the form are as follows.

1. Select “Propose New Misc”
2. Select the appropriate type of title change from the drop-down options
3. Select the appropriate College/School
4. Select the appropriate Department
5. Input the current title of the program (or new title if requesting for new program)
6. Input the Prefix being requested and explanation for the request in the Description
7. Indicate whether the request is for the undergraduate or graduate level
8. Attach supporting documentation if applicable.
9. Select “Save & Submit” when you are ready to initiate the review process

New Prefix requires review from the following:

• Department
• College/School Dean
• Vice President for Academic Affairs
• NDUS Academic Affairs Council
• SBHE Academic and Student Affairs Committee

You will receive notification through email from the Office of the Provost & VPAA once final notification is received from NDUS.

Once approved at the state level the prefix is added to CourseLeaf.  At this point the prefix can be updated to courses in CourseLeaf. 

If the new prefix is to be used for already-existing courses course changes will need to be made, you will need to notify the Registrar’s Office of the prefixes that need updating. They can complete the prefix updates in CourseLeaf to the individual courses, however the department will need to make any other changes to the courses and “Save & Submit” the request to route it through the approval process.  

A prefix change also requires updates to the program or 4-year plans that have the course listed, this will not occur automatically.

Complete this process to propose a change to a program, such as title or program requirements.

Submit the Program Management Form on the Curriculum Committee Forms website.

Steps to complete the request are as follows.

1. Within the Program Management page, select “Added Programs” in the drop-down on the right side of the page
2. Search for the program you wish to make changes to. Instructions for searching are listed above the search bar
3. Within the search results, select the program
4. Select the green “Edit Program” button on the right side of the page
5. Make the appropriate changes
6. Select “Save & Submit” when you are ready to initiate the review process

Program changes require the following levels of review:

• Department
• College/School Curriculum Committee
• College/School Dean
• Graduate Committee, if applicable
• Graduate Dean, if applicable
• University Curriculum Committee
• University Senate
• Higher Learning Commission (HLC).  See forms in "Approval Review Cycle" above.

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.

Complete this process to request a new course.

Access the Course Management Form on the Curriculum Committee Forms webpage.

Steps to complete the request are as follows.

1. Select “Propose New Course”
2. Complete the form
3. Attach appropriate documents which include a copy of the syllabus and letters of support if the title or the content of the course could be attributed to more than one program or department
4. Select “Save & Submit” when you are ready to initiate the review process

A new course proposal requires the following levels of review:

• Department
• College/School Curriculum Committee
• College/School Dean
• Graduate Committee, if applicable
• Graduate Dean, if applicable
• University Curriculum Committee
• University Senate
• Vice President for Academic Affairs

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.

Reminder: New courses may affect program requirements and/or four-year plan. Program changes and four-year plan changes can be submitted using the Program Management Form.

Complete this process to delete a course.

Access the Course Management Form on the Curriculum Committee Forms webpage.

Steps to complete the request are as follows.

1. Within the Course Management Form page, select “All Courses” on the drop-down on the right side of the page
2. Search for the course. Instructions for searching are listed above the search bar
3. Search for the course you wish to delete.
4. Select the course
5. Select the red “Deactivate” button on the left side of the page
6. Complete the form
7. Select “Save & Submit” when you are ready to initiate the review process

A course deletion requires the following levels of review:

• Department
• College/School Curriculum Committee
• College/School Dean
• Graduate Committee, if applicable
• Graduate Dean, if applicable
• University Curriculum Committee
• University Senate
• Vice President for Academic Affairs

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.

Reminder: Course deletions may affect program requirements and/or four-year plan. Program changes and four-year plan changes can be submitted using the Program Management Form.

Complete this process to make minor changes to an existing course such as amendments to the pre- or co-requisites, the number of credits, the frequency of offering, or minor edits in the course description or title.

Submit the Course Management Form on the Curriculum Committee Forms webpage.

Steps to complete the request are as follows.

1. Within the Course Management Form page, select “All Courses” on the drop-down on the right side of the page
2. Search for the course
3. Within the search results, select the course you wish to change
4. Select the green “Edit Course” button on the right side of the page
5. Make the appropriate changes (changes are reflected in red or green font and strikethrough text after changes have been saved)
6. Select “Save & Submit” when you are ready to initiate the review process

A program change requires the following levels of review:

• Department
• College/School Committee
• College/School Dean
• Graduate Committee, if applicable
• Graduate Dean, if applicable
• University Curriculum Committee
• University Senate

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.