Curriculum Resources

Use these resources for curriculum requests that require internal UND approval and/or North Dakota University System (NDSU) and State Board of Higher Education (SBHE) approval.

Important Deadlines

We recommend you submit requests as early in the academic year as possible.

  • October 12 is the deadline to turn in requests to the University Curriculum Committee that require approval by State Board of Higher Education Academic & Student Affairs Committee. These requests include: new program requests (explorations must have been approved prior to the new program request submission), requests for programs to allow distance delivery, title changes (department, degree, prefix), and program inactivations or terminations.
  • December 31 is the deadline to turn in requests to the University Curriculum Committee for all other curriculum changes that require University Senate approval. Contact the Office of the Registrar with any questions.

Approval Review Cycle 

The following committees and review groups typically meet in the cycle below.

  • College-level Curriculum Committees: meetings vary by college
  • School of Graduate Studies Committee: meets weekly during the academic year.
  • University Senate Curriculum Committee: meets every second and fourth Thursday of the month during the academic year.
  • University Senate: meets every first Thursday of the month during the academic year.
  • HLC: forms need to be completed for any new programs or program changes and are reviewed as they are submitted.  Screening and inquiry forms may take a few weeks.  Application and substantive changes may take months.
  • NDUS Academic Affairs Council: meets every first Wednesday of the month during the academic year; curriculum agenda is variable.
  • NDUS SBHE Academic & Student Affairs Committee: typically meets once per month; curriculum agenda is variable; may not review curriculum requests during the summer months.

Please note that at the NDUS and SBHE level, curriculum requests may not be on the agenda during each monthly meeting.

Tips for New Program Submissions

They do not need to be completed sequentially, working on all forms for submission together can save time in the workflow!

  • Get new program exploration submitted ASAP.
  • Work on completing new program proposal as soon as exploration is submitted. You can save your work so it is ready to submit immediately upon exploration approval.
  • Work on completing HLC forms immediately.

Tip for New Course Submission Seeking ES Validation

Submit in Courseleaf and to Essential Studies at the same time. You do not need to wait for the course to be approved/created before submitting information to ES Committee.

CourseLeaf

UND uses CourseLeaf for its curriculum management system. To make curricular changes, you will need to login to CourseLeaf using your NDUS Identifier (all lower case). Changes are reflected in red or green font and strikethrough text after changes have been saved.

Need CourseLeaf access to submit or approve requests? Contact the Registrar's Office at 701.777.2711. CourseLeaf forms may be accessed in the how-to guides below or on the Curriculum Committee Forms page.

How-To Guides for NDUS and SBHE Approval

New Program Proposals require two steps: 1) New Program Exploration, and 2) New Program Proposal. Complete this process to propose a new program. This includes doctorates, masters, majors, minors, and certificates programs and degrees.

New Program Exploration Phase

The New Program Exploration form is found on the Curriculum Committee Forms webpage in the Program Management Form section. The first level of review provided by the academic deans. This step allows the deans to identify opportunities for interdisciplinary collaboration, review for potential program duplication, and to verify the program fundamentally advances the mission of the University.

Steps to complete the form are as follows.

  1. Select “Propose New Program”
  2. Proposal Type is “New Program Exploration”
  3. Complete the form
  4. “Save & Submit” the form when you are ready to initiate the review process

The New Program Exploration requires review from the following:

  • Academic Deans
  • Department Chair
  • College/School Dean
  • Graduate Dean, if applicable
  • Vice President for Academic Affairs
  • NDUS Academic Affairs Council

You will receive formal notification through email from the Office of the Provost & VPAA once final notification is received from NDUS.

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.

New Program Request Phase

If the New Program Exploration is approved, you may submit the New Program Request process. The New Program Request form is found on the Curriculum Committee Forms webpage in the Program Management Form section. Please note that you have two years from the date of New Program Exploration approval to submit a New Program Request request to NDUS.

Steps to complete the form are as follow.

  1. Select “Propose New Program”
  2. Proposal Type is “New Program Request”
  3. Complete the form. Information about the New Program Request is available on the NDUS website
  4. “Save & Submit” the form when you are ready to initiate the review process

The New Program Request requires review from the following:

  • Department
  • College/School Curriculum Committee
  • College/School Dean
  • Graduate Committee, if applicable
  • Graduate Dean, if applicable
  • University Curriculum Committee
  • University Senate
  • Higher Learning Commission (HLC).  See forms in "Approval Review Cycle" above.
  • Vice President for Academic Affairs
  • NDUS Academic Affairs Council
  • SBHE Academic and Student Affairs Committee

You will receive notification through email from the Office of the Provost & VPAA once final notification is received from NDUS.

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.

Applicable SBHE Policy: 403.1 Program Approval

Complete this process for title changes for departments ONLY.  Use the Program Change form to request a title change for degrees, programs, majors, minors, and certificates.

Access a Miscellaneous Management Form found on the Curriculum Committee Forms webpage.

Steps to complete the form are as follows.

  1. Select “Propose New Misc”
  2. Select the appropriate type of title change from the drop-down options
  3. Select the appropriate College/School
  4. Select the appropriate Department
  5. Input the current title
  6. Input the proposed title
  7. Indicate whether the request is for the undergraduate or graduate level
  8. Attach supporting documentation if applicable.
  9. Select “Save & Submit” when you are ready to initiate the review process

Title changes requires review from the following:

  • Department
  • College/School Curriculum Committee
  • College/School Dean
  • Graduate Committee, if applicable
  • Graduate Dean, if applicable
  • University Curriculum Committee
  • University Senate
  • Vice President for Academic Affairs
  • NDUS Academic Affairs Council
  • SBHE Academic and Student Affairs Committee

You will receive notification through email from the Office of the Provost & VPAA once final notification is received from NDUS.

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.

Complete this process to place programs including degrees, majors, minors, and certificates on inactive status.

Access the Program Management Form on the Curriculum Committee Forms webpage.

Steps to complete the request are as follows.

  1. Search for the program you wish to place on inactive status. Instructions for searching are listed above the search bar
  2. Select the program
  3. Select the red “Deactivate Program” button on the left side of the page
  4. In the Change Request section, select the “Inactivation” option
  5. Complete the form and include justification for the request
  6. Select “Save & Submit” when you are ready to initiate the review process

Placing a program on inactive status requires the following levels of review:

  • Department
  • College/School Curriculum Committee
  • College/School Dean
  • Graduate Committee, if applicable
  • Graduate Dean, if applicable
  • University Curriculum Committee
  • University Senate
  • Vice President for Academic Affairs
  • NDUS Academic Affairs Council

You will receive notification through email from the Office of the Provost & VPAA once final notification is received from NDUS.

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.

Notes:

  • If students are currently enrolled in the program, please describe the plan to accommodate the students.
  • Per SBHE Policy 403.1.3, not later than three years after the program is placed on inactive status, the institution must reinstate the program, present the program for termination, or notify the Chancellor of its intent to continue inactive status, which may continue for up to three additional years. Any change in program status will require the respective department to complete the appropriate CourseLeaf form to initiate the review process.

Applicable SBHE Policy: 403.1.3 Inactive Programs

Complete this process to terminate a program, including degrees, majors, minors, and certificates.

Access the Program Management Form on the Curriculum Committee Forms webpage.

Steps to complete the request are as follows.

  1. Search for the program you wish to terminate. Instructions for searching are listed above the search bar
  2. Select the program
  3. Select the red “Deactivate Program” button on the left side of the page
  4. In the Change Request section, select the “Terminate” option
  5. Complete the form and include justification for the request
  6. Select “Save & Submit” when you are ready to initiate the review process

Termination requests requires the following levels of review:

  • Department
  • College/School Curriculum Committee
  • College/School Dean
  • Graduate Committee, if applicable
  • Graduate Dean, if applicable
  • University Curriculum Committee
  • University Senate
  • Vice President for Academic Affairs
  • NDUS Academic Affairs Council
  • SBHE Academic & Student Affairs Committee

You will receive notification through email from the Office of the Provost & VPAA once final notification is received from NDUS regarding State Board of Higher Education action.

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.

Applicable SHBE Policy: 403.1.1 Program Termination

Complete this process to propose an existing program for an online or distance format. 

Access the Program Management Form on the Curriculum Committee Forms webpage.

Steps to complete the request are as follows.

  1. Select “Propose New Program”
  2. Proposal Type is “Change To Academic Program Degree Type – Online/distance approval for existing programs”
  3. Complete the form
  4. Select “Save & Submit” when you’re ready to initiate the review process

Approval to offer a program via distance delivery requires the following levels of review:

  • Department
  • College/School Dean
  • Provost
  • NDUS Academic Affairs Council

You will receive notification of approval through email from the Office of the Provost & VPAA. 

How-To Guides for UND Approvals Only

Complete this process to propose a change to a program, such as title or program requirements.

Submit the Program Management Form on the Curriculum Committee Forms website.

Steps to complete the request are as follows.

  1. Within the Program Management page, select “Added Programs” in the drop-down on the right side of the page
  2. Search for the program you wish to make changes to. Instructions for searching are listed above the search bar
  3. Within the search results, select the program
  4. Select the green “Edit Program” button on the right side of the page
  5. Make the appropriate changes
  6. Select “Save & Submit” when you are ready to initiate the review process

Program changes require the following levels of review:

  • Department
  • College/School Curriculum Committee
  • College/School Dean
  • Graduate Committee, if applicable
  • Graduate Dean, if applicable
  • University Curriculum Committee
  • University Senate
  • Higher Learning Commission (HLC).  See forms in "Approval Review Cycle" above.

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.

Complete this process to request a new course.

Access the Course Management Form on the Curriculum Committee Forms webpage.

Steps to complete the request are as follows.

  1. Select “Propose New Course”
  2. Complete the form
  3. Attach appropriate documents which include a copy of the syllabus and letters of support if the title or the content of the course could be attributed to more than one program or department
  4. Select “Save & Submit” when you are ready to initiate the review process

A new course proposal requires the following levels of review:

  • Department
  • College/School Curriculum Committee
  • College/School Dean
  • Graduate Committee, if applicable
  • Graduate Dean, if applicable
  • University Curriculum Committee
  • University Senate
  • Vice President for Academic Affairs

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.

Reminder: New courses may affect program requirements and/or four-year plan. Program changes and four-year plan changes can be submitted using the Program Management Form.

Complete this process to delete a course.

Access the Course Management Form on the Curriculum Committee Forms webpage.

Steps to complete the request are as follows.

  1. Within the Course Management Form page, select “All Courses” on the drop-down on the right side of the page
  2. Search for the course. Instructions for searching are listed above the search bar
  3. Search for the course you wish to delete.
  4. Select the course
  5. Select the red “Deactivate” button on the left side of the page
  6. Complete the form
  7. Select “Save & Submit” when you are ready to initiate the review process

A course deletion requires the following levels of review:

  • Department
  • College/School Curriculum Committee
  • College/School Dean
  • Graduate Committee, if applicable
  • Graduate Dean, if applicable
  • University Curriculum Committee
  • University Senate
  • Vice President for Academic Affairs

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.

Reminder: Course deletions may affect program requirements and/or four-year plan. Program changes and four-year plan changes can be submitted using the Program Management Form.

Complete this process to make minor changes to an existing course such as amendments to the pre- or co-requisites, the number of credits, the frequency of offering, or minor edits in the course description or title.

Submit the Course Management Form on the Curriculum Committee Forms webpage.

Steps to complete the request are as follows.

  1. Within the Course Management Form page, select “All Courses” on the drop-down on the right side of the page
  2. Search for the course
  3. Within the search results, select the course you wish to change
  4. Select the green “Edit Course” button on the right side of the page
  5. Make the appropriate changes (changes are reflected in red or green font and strikethrough text after changes have been saved)
  6. Select “Save & Submit” when you are ready to initiate the review process

A program change requires the following levels of review:

  • Department
  • College/School Committee
  • College/School Dean
  • Graduate Committee, if applicable
  • Graduate Dean, if applicable
  • University Curriculum Committee
  • University Senate

The status of your request may be monitored through the “In Workflow” and “Approval Path” sections of the CourseLeaf request.

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