Promotion and Tenure

External Reviewer Guidance and Forms

Starting AY21-22, external reviewers are only required for tenure track faculty seeking tenure and promotion, tenured faculty seeking promotion to full Professor, or other special appointment faculty seeking promotion who have a research requirement.  Applicant and department chair should collaborate to finalize the External Review Approved List.

1. External Reviewer Guidance
2. Sample letter to reviewer
3. External Reviewer Proposed List
4. External Reviewer Approved List

Materials the Applicant Should Submit to the Department Chairperson

Please submit an electronic copy (as reasonable; e.g., a book need not be digitized) of the following to your Department Chairperson. This material will remain in the Dean’s Office throughout the process, unless requested.

1. Copies/examples of course syllabi/course materials
2. Student assessments
3. Peer review evaluations of teaching
4. Peer review evaluations of creative activities
5. Letters of professional recognition for awards/honors
6. Verifications of creative performances/exhibits
7. Copies of all publications since hire (for tenure candidates)
8. Copies of all publications since last promotion at UND, or copies of all publications since hire for those who have not gone through the promotion process (for promotion candidates).
9. External Review Approved List

Materials the Applicant Should Submit to the Department Chairperson

Please submit an electronic copy of the following to your Department Chairperson. This material will be forwarded to all subsequent reviewers.

1. Curriculum Vitae to include:
   1. Educational Background
   2. Professional Experience (including academic and administrative positions)
   3. Courses Taught
      1. Regular Assignments and Continuing Education Advisees (Undergraduate)
      2. Graduate Student Advising: Independent Study/Scholarly Project/Design Project Advisor Master’s Thesis Committee (Indicate if you served as committee Chair) Doctoral Dissertation Committee (Indicate Role: Chair, Member, or Member-at-Large)
      3. Curriculum Development Activities
   4. Service (Include any offices held)
      1. Department
      2. College
      3. University
      4. Professional Associations
      5. Community
   5. Publications/Performances/Exhibits/Educational products (Please indicate full citations, and the order of multiple authorships. Indicate your contribution to the work if there are multiple authors.)
      1. Juried/Refereed
      2. Non-juried/Non-refereed
      3. Invited
      4. Other
   6. Professional Presentations
      1. National/International
      2. Regional
      3. State/Local
   7. Grants and Contracts Submitted/Funded
   8. Professional Education/Consultant Activities i
   9. Honors/Awards
2. Letters of outside peer evaluations (if used)
3. Copies of all prior annual evaluations since hire (for tenure candidates)
4. Copies of all prior annual evaluations since last promotion at UND, or copies of all prior annual evaluations since hire for those who have not gone through the promotion process (for promotion candidates)

1. Letter of assessment and evaluation from department citing scholarship, teaching, and service (the UND Faculty Evaluation form can serve this purpose.)
2. Letter of assessment, evaluation and recommendation from Department Chairperson. The letter from the Department Chairperson must attach any documents not otherwise submitted that were placed in the official personnel file with the intent of becoming a part of the tenure and promotion materials.
3. Letter of assessment, evaluation and recommendation from Dean
4. Any memorandum submitted by an advisory body (e.g. College or School promotion committee) to a decision maker.

Please submit an electronic copy to the Vice President for Academic Affairs Office.

1. Faculty Promotion Form (if applicable)
2. Tenure Recommendation Form (if applicable)
3. Curriculum Vitae
4. Letter from College/School Dean
5. Letter from College/School Department Chair
6. Letter from College/School Committee
7. Letter from Department Committee
8. External evaluations (external reviewers are only required for tenure track faculty seeking tenure and promotion, tenured faculty seeking promotion to full Professor, or other special appointment faculty seeking promotion who have a research requirement.)
9. Tenure candidates: copies of all prior annual evaluations since hire (most recent evaluation first)
10. Promotion candidates: copies of all prior past annual evaluations since last promotion, or copies of all prior annual evaluations since hire for those who have not gone through the promotion process (most recent evaluation first)

Please note: A candidate’s response to any letter goes directly after the letter to which the applicant is responding