Promotion and Tenure
Faculty candidates for promotion and/or tenure, as well as all College/School and Department faculty or staff who might be involved with this year’s cycle, should familiarize themselves with the timeline, as well as Departmental and College/School deadlines.
Faculty candidates should consult with their Departmental Chair and Dean’s Office as candidates assemble materials and dossiers. Please bear in mind that more dossier information may be required at the local level than at the VPAA Office level. Candidate materials therefore should be assembled first to meet internal Departmental and Dean’s office requirements, then to meet university requirements.
External Reviewer Guidance and Forms
Starting AY21-22, external reviewers are only required for tenure track faculty seeking tenure and promotion, tenured faculty seeking promotion to full Professor, or other special appointment faculty seeking promotion who have a research requirement. Applicant and department chair should collaborate to finalize the External Review Approved List.
Materials the Applicant Should Submit to the Department Chairperson
Please submit an electronic copy (as reasonable; e.g., a book need not be digitized) of the following to your Department Chairperson. This material will remain in the Dean’s Office throughout the process, unless requested.
- Copies/examples of course syllabi/course materials
- Student assessments
- Peer review evaluations of teaching
- Peer review evaluations of creative activities
- Letters of professional recognition for awards/honors
- Verifications of creative performances/exhibits
- Copies of all publications since hire (for tenure candidates)
- Copies of all publications since last promotion at UND, or copies of all publications since hire for those who have not gone through the promotion process (for promotion candidates).
- External Review Approved List
Materials the Applicant Should Submit to the Department Chairperson
Please submit an electronic copy of the following to your Department Chairperson. This material will be forwarded to all subsequent reviewers.
- Curriculum Vitae to include:
- Educational Background
- Professional Experience (including academic and administrative positions)
- Courses Taught
- Regular Assignments and Continuing Education Advisees (Undergraduate)
- Graduate Student Advising: Independent Study/Scholarly Project/Design Project Advisor Master’s Thesis Committee (Indicate if you served as committee Chair) Doctoral Dissertation Committee (Indicate Role: Chair, Member, or Member-at-Large)
- Curriculum Development Activities
- Service (Include any offices held)
- Professional Associations
- Publications/Performances/Exhibits/Educational products (Please indicate full citations,
and the order of multiple authorships. Indicate your contribution to the work if there
are multiple authors.)
- Professional Presentations
- Grants and Contracts Submitted/Funded
- Professional Education/Consultant Activities i
- Letters of outside peer evaluations (if used)
- Copies of all prior annual evaluations since hire (for tenure candidates)
- Copies of all prior annual evaluations since last promotion at UND, or copies of all prior annual evaluations since hire for those who have not gone through the promotion process (for promotion candidates)
- Letter of assessment and evaluation from department citing scholarship, teaching, and service (the UND Faculty Evaluation form can serve this purpose.)
- Letter of assessment, evaluation and recommendation from Department Chairperson. The letter from the Department Chairperson must attach any documents not otherwise submitted that were placed in the official personnel file with the intent of becoming a part of the tenure and promotion materials.
- Letter of assessment, evaluation and recommendation from Dean
- Any memorandum submitted by an advisory body (e.g. College or School promotion committee) to a decision maker.
Please submit an electronic copy to the Vice President for Academic Affairs Office.
- Faculty Promotion Form (if applicable)
- Tenure Recommendation Form (if applicable)
- Curriculum Vitae
- Letter from College/School Dean
- Letter from College/School Department Chair
- Letter from College/School Committee
- Letter from Department Committee
- External evaluations (external reviewers are only required for tenure track faculty seeking tenure and promotion, tenured faculty seeking promotion to full Professor, or other special appointment faculty seeking promotion who have a research requirement.)
- Tenure candidates: copies of all prior annual evaluations since hire (most recent evaluation first)
- Promotion candidates: copies of all prior past annual evaluations since last promotion, or copies of all prior annual evaluations since hire for those who have not gone through the promotion process (most recent evaluation first)
Please note: A candidate’s response to any letter goes directly after the letter to which the applicant is responding
Following completion of required Departmental and College/School review, required material must be submitted to the VPAA Office in an electronic PDF format via Blackboard. The Deans' Offices will load the electronic files to Blackboard.
2020-2021 University Promotion and Tenure Committee Membership
- Chair: Margaret Moore Jackson, Professor, School of Law
- Forrest Ames, Professor, Department of Mechanical Engineering
- Tracy Evanson, Professor, Department of Nursing
- Soizik Laguette, Associate Professor, Department of Earth System Science & Policy
- Sandra Moritz, Professor, Department of Education Health & Behavior Studies
- Turk Rhen, Professor, Department of Biology
- Amebu Seddoh, Professor, Department of Communication Science & Disorders
- Paul Sum, Professor, Department of Political Science & Public Administration
The VPAA Office encourages faculty candidates for promotion and/or tenure first and foremost to seek answers to promotion, tenure, and evaluation questions the local level, as Departmental and College/School policies, procedures, and deadlines are the foundation for the university’s process. We're also are happy to assist and to answer questions.
Guiding Principles for Promotion and Tenure
November 7, 2013
The application of departmental and college promotion and tenure standards should serve the University’s mission and facilitate the institutional fulfillment of the University’s obligation in teaching, scholarly and creative accomplishments, and professional service and contribution to society. Promotion and tenure standards should be applied in a manner that ensures the quality of our academic programs while fostering the success of our faculty. Both the process and the substance of promotion and tenure decisions should reflect the University’s commitment to accurate, appropriate, and fair assessment of faculty productivity, integrity of process and public accountability, and encouraging collaborative, interdisciplinary, and innovative approaches in teaching, scholarly and creative accomplishment, and professional service and contribution to society.
- Faculty Promotion Form
- Tenure Recommendation Form
- Promotion & Tenure Information Sessions Overview
- Notice of Candidate Intent Form
- Tenure Extension Form