Student Reporting Procedures
Last updated September 11, 2020
All students are asked to report if they have tested positive for COVID-19 or have been identified as a close contact by the NDDoH or other public health official.
Two Options for Student Reporting
Option 1: Complete Online Form
Option 2: Call Us
UND Office of Student Rights & Responsibilities (OSRR)
701.777.2664
Students should leave a voicemail message with their name, phone number, and student ID if they call outside of normal business hours or if their call is not answered. OSRR staff will call the student back to gather additional information.
Next Steps
After a student submits the report, OSRR will contact the student to answer questions and to provide support and services (e.g. absence notifications to faculty members). This typically occurs within two business days.
Protocol after Receiving a Student Report
OSRR will coordinate UND’s efforts to provide assistance and services to students who test positive for COVID-19 or who received notification of close contact for COVID-19 by the NDDoH. Upon being notified by a student that they have tested positive for COVID-19, or had close contact, OSRR staff will discuss the following with the student:
- How are you feeling?
- What day were you tested?
- When did you first notice symptoms?
- When is the last time that you were on-campus?
- Where were you on-campus?
- Do you live on-campus?
- What can UND do to best support you?
These questions are designed to help the University determine what actions (if any) are necessary in response to the positive test result. These questions will also help identify whether additional support services and/or guidance can be provided. The student may indicate a desire for OSRR to inform their faculty members and/or advisor that the student has tested positive for COVID-19 or had close contact. This will be done in an effort to assist the student with requesting course adjustments.
OSRR will report the positive test information to designated need to know employees. These designated employees represent Facilities, the Department of Public Safety, Student Health Services, Housing, and Athletics. The designated employees will work with campus partners to develop and implement needed safety and cleaning actions based on the reported information.
Online reports will be shared with OSRR. OSRR will attempt to contact the student to gather additional information and offer support services as appropriate.
University Support for Students in Quarantine or Isolation
- When the University learns that a student has been placed in quarantine or isolation a staff member from OSRR will reach out to the student to discuss the situation and will continue to communicate with the student periodically.
- The student will receive information regarding working with their instructors to identify how to continue to attend classes remotely (if possible), making course arrangements and adjustments due to the quarantine or isolation, having absence notifications sent on their behalf, and other options that may benefit the student if the student is unable to continue with the course.
- Faculty members are encouraged to work with students during this period to allow students to continue to participate and progress in their coursework.
- Other options include exploring academic courses with the student’s academic advisor, requesting an incomplete for a specific course, and facilitating a late drop / withdrawal if the student is unable to finish or perform well in the course due to the quarantine or isolation.
- The staff member will also discuss how students can utilize many campus services remotely during the quarantine or isolation period. The campus resources include, but are not limited to, the University Counseling Center, Housing, Dining Services, Student Health Services, One-Stop Student Services, program specific contacts, and academic advisors.
How are Students Placed in Quarantine or Isolation?
The Director of Emergency Management or their designee will coordinate quarantine and isolation for the University. All University representatives will contact the director or designee to begin this process:
Jen Berger
Director of Emergency Management
Office: 701.777.2030
Cell: 701.330.4884
Eric Plummer
AVP for Public Safety and Chief of Police (Designee)
Office: 701.777.3341
Cell: 701.317.2207
When the director is made aware of a student of concern, the director will identify whether or not the student has been identified as a close contact and should quarantine or if they have tested positive for COVID and need to isolate.
During normal business hours, the director will contact OSRR for assistance. Outside of normal business hours, the director will work with the UND Operations Center to contact a member of the UND Care Team for assistance.
The OSRR Care Team member on call will do the following:
- Provide the Director of Emergency Management with all needed student contact information.
- Make initial contact with the student via email and provide them with an electronic copy of the UND Students in Quarantine or the UND Students in Isolation document.
- Log the student information in Starfish.
The director will consult with UND designated hotels to determine capacity and availability and will identify and assign a hotel space for the individual in need.
Quarantine vs. Isolation
Students should not be on-campus during the quarantine or isolation period for any reason, with the exception of students who are living on-campus.
Who Needs to Quarantine?
All close contacts as identified by the NDDoH or a public health official must quarantine.
Additionally:
- All U.S. citizens coming to North Dakota from international locations, excluding Canada, must quarantine upon arrival to North Dakota. This includes individuals coming from United States military installations abroad.
- All international students, faculty and staff must quarantine upon arrival to North
Dakota. Canadian students, faculty and staff are exempt from this state order.
- International students should contact the International Center as soon as their travel plans are known. International Center staff will work with campus partners to prepare for the student’s arrival. This will include, but is not limited to, assisting with arrangements for travel from the Grand Forks airport to their designated housing assignment.
- International students arriving from outside of the United States within the past 14 days will be instructed to contact a member of the International Center upon arrival.
- During business hours, students should contact the International Center at UND.internationalstudentadv@email.UND.edu or 701.777.4231. If students arrive after 4:30 p.m. on weekdays or on the weekend, they should contact Amy Senger.
International Student Contact Information
Amy Senger
Assistant Director, International Center
Office: 701.777.4231
Direct: 701.777.3935
Cell: 701.330.6059
Angie Carpenter
Director, Student Academic Success & Career Engagement (Designee)
Direct Office: 701.777.3910
Cell: 701.215.8230
General Information About Being Quarantined
- The CDC defines quarantine as separating and restricting the movement of people who were exposed to a contagious disease, in this situation COVID-19, to see if they become sick.
- Students may be notified by the NDDoH or other public health official that they have been identified as a close contact with someone who has tested positive for COVID-19 and need to quarantine as a result. Individuals may also need to quarantine if they have traveled to or from specific locations or are waiting for COVID-19 test results (this does not include tests done based solely on participation in a mass testing event).
- NDDoH or other public health official will determine who is a close contact. See information regarding being identified as a close contact.
- For information regarding travel related quarantines, please see the NDDoH Travel page.
- For information regarding what to do when waiting for test results, please see the NDDoH Fact Sheet.
- Quarantined individuals should remain at home throughout the quarantine period. This includes avoiding public places, workplaces, retail and dining locations, public transportation, and any other locations where people may congregate. Quarantined individuals can continue to work and learn remotely. Students should work with their faculty members on accommodations for continuing their classwork during the quarantine period.
How Does Quarantine End?
- You can not test out of quarantine.
- The NDDoH will inform individuals when their quarantine period is officially complete. Generally, people are quarantined for 14 days following their last close contact with an individual who tested positive.
- If a student learns that they have tested positive for COVID-19 during quarantine the student should report the change in their status using the reporting protocol describe above.
Who Needs to Isolate?
All individuals who have tested positive for COVID-19 as identified by the NDDoH or other public health official must isolate.
General Information About Being Isolated
- The CDC defines isolation as separating and restricting the movement of people who have a contagious disease (e.g. COVID-19) from those who are not sick.
- NDDoH or a public health official will determine who is positive for COVID-19. Students who are notified that they have tested positive will need to isolate as a result.
- For information regarding testing positive for COVID-19, please see the Fact Sheet for People with COVID-19.
- Isolated individuals should remain at home or in a location where they will not be in contact with other individuals throughout their isolation period. During the isolation period, individuals should avoid public places, workplaces, retail and dining locations, public transportation, and any other locations where people may congregate. Isolated individuals can continue to work and learn remotely. Students should work with their faculty members on accommodations for continuing with their classwork during the isolation period.
How Does Isolation End?
- The NDDoH or other public health official will inform individuals testing positive when their isolation period is officially complete.
- You need to remain at home until 10 days have passed since your symptoms began AND you are fever free (<100.4F) for 24 hours without the use of fever-reducing medications AND symptoms are improving. Asymptomatic individuals must remain home until 10 days have passed since their specimen collection date, as long as they are asymptomatic for the duration of their isolation.
- We don't recommend being retested after you test positive.
Where Can Students Quarantine or Isolate?
Student are not required to utilize UND Quarantine or Isolation Spaces at designated off-campus hotels and may find alternative arrangements. Dr. Birx, the White House’s coronavirus coordinator, recommends students who test positive for the virus stay near campus. They should not return home and risk infecting family members.
Residence Halls
Students need to move to a UND designated hotel during the isolation period to minimize the spread of COVID-19 on campus. Designated hotel accommodations and meals through UND Dining will be available at no cost to the student.
UND Apartments
Students living in UND apartments will be able to quarantine or isolate in their apartment. However, students unable to quarantine or isolate safely may select to do so at a UND-designated hotel at no cost to them.
Living Off-Campus
Eligibility regarding quarantine and isolation spaces for off-campus students is defined by the inability to:
- Have a bedroom to themselves.
- Have a dedicated bathroom to themselves.
- Have access to food and/or a kitchen area by themselves.
- Any other identified reason why the student would not be able to quarantine or isolate successfully in their location.
Off-campus students including students living in fraternity or sorority chapter houses unable to quarantine or isolate safely at their current location will be able to stay at a UND-designated hotel during the quarantine or isolation period. Hotel accommodations and meals through UND Dining Services will be available at no cost to the student.
Staying off-campus includes NOT utilizing the Wellness Center, entering dining centers, attending in-person classes, participating in athletic requirements, engaging in student organization functions, or participating in extracurricular activities, or any other in-person meetings/requirements.
Eligibility for UND Quarantine and Isolation Spaces
Students are eligible to use the space as defined in the table below and as space is available. UND has a total of 322 rooms available for quarantine and isolation.
| Location of Residence & Response Priority | Isolation | Quarantine – Close Contact | Quarantine – Medical, awaiting test results | Quarantine – Travel |
|---|---|---|---|---|
|
Residence hall, Kappa Delta, or UPlace |
Not eligible to stay in their current assignment. Will be assigned to a UND Isolation room, unless they indicate that they are going somewhere else. |
Not eligible to stay in their current assignment. Will be assigned to a UND Quarantine room, unless they indicate that they are going somewhere else. |
Eligibility is determined by the medical professional. If the professional determines that they need to quarantine they are not eligible to stay in their room. |
Not eligible to stay in their current assignment. Will be assigned to a UND Quarantine room, unless they indicate that they are going somewhere else. |
|
Fraternity or Sorority House (except Kappa Delta)* |
Eligible for a UND Isolation room. |
Eligible for a UND Quarantine room. |
Eligible for a UND Quarantine room if deemed necessary by the medical professional. |
Eligible for a UND Quarantine room. |
|
Off-campus in Grand Forks (or in UND Apartments)* |
Eligible for a UND Isolation room if unable to stay safely in current location. |
Eligible for a UND Quarantine room if unable to stay safely in current location. |
Eligible for a UND Quarantine room if deemed necessary by the medical professional and unable to stay safely in current location. |
Eligible for a UND Quarantine room if unable to stay safely in current location. |
|
Off-campus outside of Grand Forks* |
Only eligible if an agreement with the program / location has been established in advance. |
Only eligible if an agreement with the program / location has been established in advance. |
Only eligible if an agreement with the program / location has been established in advance. |
Only eligible if an agreement with the program / location has been established in advance. |
| Eligible to test out |
Not eligible to test out of isolation. |
Not eligible to test out of close contact quarantine. |
If test returns negative, will be allowed to leave quarantine. |
May be eligible to test out of quarantine.** |
*These facilities are not owned or operated by UND. We are unable to require students residing in them to utilize UND Quarantine and Isolation Spaces. We will encourage students to utilize the spaces when they are available to them.
**Eligibility is determined by the North Dakota Department of Health.
What are UND Quarantine and Isolation Spaces?
- UND Quarantine and Isolation Spaces refers to any room designated for students to
use when they are required to go into quarantine or isolation duetoCOVID-19. This
includes:
- Testing positive for COVID-19.
- Being identified as a close contact of someone who has tested positive for COVID-19.
- Travel related quarantines.
- Someone being tested for COVID-19 and awaiting results.
- UND Quarantine and Isolation Spaces are typically located in Grand Forks hotels. Some rooms are available on-campus in specifically dedicated facilities / areas.
- UND Quarantine and Isolation Spaces are only available in Grand Forks unless a specific program has set up UND Quarantine and Isolation Spaces in advance.
- OSRR / Care Team will contact reported insolations and quarantines of students not living in a residence hall, University Place, or a Fraternity or Sorority house during normal business hours unless requested by the student (through the online reporting submission, UND Operations Center, or a specific department).
- If a student has previously tested positive and tests positive within 90 days, it
is considered a continuation of the previous positive result. Cases who have tested
positive should not retest for 90 days.
- Provided that they have completed their previously required isolation and are not currently displaying symptoms the student is not required to isolate again unless told to do so by the state.
- Additionally, individuals may be considered close contacts are not required to quarantine again unless told to do so by the state.
- Any person reported to need to isolate or quarantine to OSRR / Care Team will be treated as such until the OSRR / Care Team is informed otherwise.
Meals Provided During Quarantine or Isolation
Students who go into UND Quarantine and Isolation Spaces are eligible to receive UND Dining.
- If a student does not have a meal plan, meals are covered by the University. If a student has a meal plan, the cost of meals is covered by their meal plan. A meal swipe will be taken for each meal delivered.
- Meals start the day following checking into the space and stops with breakfast on the day of check-out.
- Meals ordered through hotel room service will not be allowed to be charged to the room and must be paid by the individual and not by the University.
Meal Delivery to Hotels or On-Campus Housing
- Students entering quarantine or isolation at a UND-designated hotel will receive three
meals per day (breakfast, lunch, and dinner) from UND Dining. Meals will be delivered
twice per day, at lunch and dinner time. Breakfast for the subsequent morning will
be delivered with the dinner meal.
- To request meals, students need to submit an online request.
- Once dining services receives notification of a student in quarantine or isolation along with the needed information, dining services will automatically start meal service. Students will need to provide their dietary needs and related information to dining. Students will not fill out a daily order, as meals will be based on the dining center’s menus. Dining Services will consider declared food allergies, special diets, vegan, and vegetarian diets.
- Regular lunch meals will consist of a salad, sandwich/wrap, fruit, and a beverage. Dinner meals will consist of a hot meal with the appropriate accompaniments and a beverage. A non-perishable continental breakfast will be provided.
- All meals will arrive in disposable containers with disposable utensils. Meals will be delivered to the room. The person delivering the meals will knock on the door to notify the student of the delivery and leave the meal in front of the door to avoid physical contact. Lunch deliveries will occur between 11:00 a.m. and 1:00 p.m. Dinner deliveries will occur between 4:30 p.m. and 6:30 p.m. Times are subject to change based on the availability of delivery staff.
- In the case of International students, who are required to quarantine for 14 days upon arrival, the university is covering the cost of meals.
- Students can use meal delivery services from local establishments, at their own expense, and the hotel staff will deliver items to their door.
Off-Campus Students With Meal Plans
Students living off-campus with a meal plan may not enter the dining facility if they are quarantined. If a student wishes to use their meal plan during their quarantine period, they will be charged three meals per day until they are no longer quarantined or until they run out of meals and/or dining dollars. Please designate someone to pick up and deliver their items from Dining Services on their behalf.
What to Bring to Hotel?
Students can use their personal vehicles, ride share or university police can assist in getting to and from the rooms.
If students have to isolate or quarantine in a hotel room, they should collect their items and then will be moved into the room. It is important for them to collect their computers and school work in order to continue classes remotely. If they forget items, they can have friends or family members drop items off at the front desk and employees of the hotels will deliver the items to their door.
Expectations While in UND Quarantine or Isolation Spaces
The following expectations pertain to all students who choose to stay in UND Quarantine and Isolation Spaces.
- Students are not allowed to have visitors to their hotel room during the quarantine or isolation period.
- Students are expected to complete the UND Dining form. Students who do not complete the form will not receive meals.
- Students will be assigned based on room availability. All room assignments are final. Requests will not be considered when making assignments.
- Only one person will be assigned to a room and roommates will not be allowed.
- Students are expected to follow the guidelines given to them by the state of North Dakota or other health official.
- If a student checks-out of their assigned room prior to the conclusion of their quarantine or isolation time, the student is ineligible to be assigned to another room.
- The room rental rate and meals through UND Dining will be paid for by UND. Students are responsible for any additional charges incurred during their stay.
- Students are expected not to utilize any of the amenities or common spaces including pools, exercise rooms, etc.
Students in isolation or quarantine:
- Can leave their assigned room if:
- They have a medical appointment or emergency. Call ahead first.
- They follow the instructions given to them by a Public Health Official, UND, or local hotel management.
- They do not come in contact with anyone else.
- They wear a face covering.
- They use stairwells versus elevators to avoid close contact in confined spaces.
- They are getting tested for COVID-19.
- Can go outside for exercise and fresh air (drive a car, ride a bike, take a walk or
run, etc.) if:
- They go on a walk either early in the morning, or late at night, when there are fewer people outside.
- They avoid playgrounds or any place with equipment you might touch.
- They avoid public places or places people may gather.
- They avoid anyplace that is crowded or has high traffic.
- They remain alone.
Disciplinary Actions
Possible disciplinary actions include, but are not limited to:
- A referral to the OSRR for review under the Code of Student Life.
- Review by the Behavioral Intervention Team to determine if immediate temporary suspension is warranted.
- Suspension from the University of North Dakota.
- Loss of privileges to utilize UND quarantine and isolation facilities.
- Status sanctions (conduct probation, warning probation, or warning probation).
- Required educational items.
- Notification of family members of the violation of UND’s Quarantine and Isolation policies.
The University will respond immediately to students who choose to quarantine or isolate at a UND designated location but do not follow these guidelines and instructions.