Employee Reporting Procedures

Last updated June 23, 2021

Guidance for fully vaccinated persons differs from unvaccinated persons.

Guidance for Unvaccinated Persons

All UND employees are required to immediately report if they are advised to isolate due to COVID-19, or have been identified as a close contact and are advised to quarantine or self-monitor due to COVID-19.

UND employees will follow the CDC guidelines, which do not allow self-monitoring as an exemption from quarantine. UND employees meeting CDC criteria for isolation or quarantine will not be allowed on UND property, or in UND workspaces during their isolation or quarantine period. This includes UND employees identified as a close contact of a positive case, where both the employee and the positive case were wearing face coverings correctly and consistently during their encounter.

Staff or employees wishing to isolate or quarantine away from their place of residence are eligible for UND designated hotel space at no cost to employee.

ONLINE REPORTING FORM

Facts About Isolation and Quarantine

Isolation (Tested Positive)

Separate yourself from others if you have COVID-19.

Isolate If You Are Sick

Quarantine (Close Contact)

Stay home if you might have been exposed to COVID-19.

When To Quarantine

Next Steps

Once you have completed and submitted the online report, the appropriate HR Manager will reach out to you to discuss the next steps and options for you to continue working remotely if possible, or what level of leave you are eligible for if unable to work.

Procedures

Sick Family Member Undergoing Testing

Employees who are well but who have a sick family member at home undergoing testing for COVID-19:

Must submit an online report and:

Must notify their supervisor and are not allowed on UND campus. They are advised to quarantine pending results of testing.
Employee’s coworkers are expected to continue to report to work as usual, if asymptomatic.

Family Member with COVID-19

Employees who are well but who have a family member at home diagnosed with COVID-19:

Must submit online report and are not allowed on UND campus. They are advised to quarantine. This ordinarily will involve self-quarantine for 17-20 days (10 days of household member’s isolation period plus 7-10 days beyond that.)
Employee’s coworkers are expected to continue to report to work as usual if asymptomatic.

Consideration may be given to UND employees identified as close contacts, but essential to the sustained operation of the University, to continue to work, provided practices as identified by the CDC are followed. Supervisors will contact UND’s COVID-19 point person, Jed Shivers’ office, at 701.777.3511 for additional information.

Sick Family Member Not Tested

Employee has a sick family member at home with respiratory symptoms, but has not been tested for COVID-19, and the employee is well:

Employee must notify supervisor, and is not allowed on UND campus, until sick family member is subsequently tested for COVID-19 and found to be negative.
Sick family member should be encouraged to seek medical attention and be tested for COVID-19.
Employee is advised to self-quarantine at home. This ordinarily will involve self-quarantine for 17-20 days (10 days of household member’s isolation period plus 7-10 days beyond that.)
Employee’s coworkers are expected to continue to report to work as usual if asymptomatic.
If employee is unable to work, they may use UND Dependent Care Sick Leave (NDUS HR Policy 7).
Consideration may be given to UND employees identified as close contacts, but essential to the sustained operation of the University, to continue to work, provided practices as identified by the CDC are followed. Supervisors will contact UND’s COVID-19 point person, Jed Shivers’ office, at 701.777.3511 for additional information.

Employee Sick

Employees who are sick:

Must notify their supervisor and stay home.
If employee is unable to work, they may use sick leave. (NDUS HR Policy 7).

Employees who appear to have symptoms upon arrival at work or who become sick during the day must:

Immediately inform their supervisor.
Immediately be separated from others.
Immediately be sent home.
Employee’s coworkers will continue to work as usual if asymptomatic.
The ill employee may use sick leave. (NDUS HR Policy 7).

Employee with COVID-19

Employee is confirmed to have COVID-19 infection:

Employees confirmed to have COVID-19 infection are not allowed on UND campus.

Symptomatic employee is advised to self-isolate in their place of residence until the following three are met:

Employee has not had a fever (temperature greater than 100.4 degrees) for 24 hours without the use of fever reducing medications.
Employee’s symptoms have improved (for example, employee’s cough and shortness of breath have improved).
At least 10 days have passed since employee’s first symptoms appeared.

Asymptomatic (not experiencing any symptoms, but have tested positive) employee is advised to self-isolate in their place of residence for 10 days following the date of their positive test. Employee must submit an online report upon notification of positive results. If symptoms develop during the isolation period, length of isolation may be adjusted.
NDDoH will lead the case investigation. The faculty and staff self-reporting link includes an email resource for employee questions.
Cases who have tested positive:

Are considered to have presumed immunity for 90 days following a positive COVID-19 test.
Should not retest for 90 days.
Are not required to isolate again for 90 days following their own isolation period, unless told to do so by the NDDoH, a public health official, or a health care provider.
Are not required to quarantine again for 90 days following their own isolation period, unless told to do so by the NDDoH, a public health official, or a health care provider.
Persons experiencing new symptoms within 90 days following a positive test should consult a medical provider.

Health Care Workers will follow the NDDoH Guidance for Health Care Workers Return to work procedure.
Employer will inform employee’s coworkers of their possible exposure to COVID-19 in the workplace, but maintain confidentiality of the employee as necessary. NDDoH will provide assistance with notification process.
Employee’s coworkers identified as close contacts will be contacted by the NDDoH, a public health official, or a medical provider.
Employee’s coworkers are encouraged to self-monitor for symptoms (fever, cough, or shortness of breath).
Employee’s coworkers, not identified as a close contact, are expected to continue working.

Employee Sick Not Tested

Consult the CDC for a list of symptoms, and to use the symptom self-checker tool.

Symptomatic employees are not allowed on UND campus.

Employee is advised to self-isolate in their place of residence until the following three are met:

Employee has not had a fever (temperature greater than 100.4 degrees) for 24 hours without the use of fever reducing medications.
Employee’s symptoms have improved (for example, employee’s cough and shortness of breath have improved).
At least 10 days have passed since employee’s first symptoms appeared.

Employee Sick and Results Negative

Employee is tested and results indicate employee does not have COVID-19:

Employee is able to return to work once the following criteria are met:

Employee has had no fever (temperature greater than 100.4 degrees) for at least 24 hours without the use of fever reducing medications.
Employee’s other signs and symptoms of illness are improved.

Employee Close Contact

Employee thinks they may have been at the same location as a person who was diagnosed with COVID-19:

The NDDoH conducts interviews with all persons diagnosed with COVID-19. People who are identified as close contacts will be notified by the NDDoH, a public health official, or medical provider, and will receive instruction on quarantine and monitoring.
Being in an indoor environment (e.g., store, workplace, or restaurant) with someone who has COVID-19 is not necessarily considered having close contact.

Secondary contacts are contacts of someone who has been identified as a close contact.

Employee will report to work as usual as long as employee is not sick.

Employee has completed the COVID-19 isolation period, has met the following criteria, and is prepared to return to work:

Employee has not had a fever for at least 24 hours (temperature greater than 100.4 degrees) without the use of fever reducing medications.
Employee’s other symptoms have improved (for example, cough and shortness of breath have improved).
At least 10 days have passed since employee’s first symptoms appeared.
Employees who did not have symptoms and tested positive, are allowed to return to work after 10 days have passed since their positive test, so long as they remained symptom free.
Positive cases receive a “Release from Isolation” letter from the NDDoH. Employee is required to provide the release from isolation letter, or a copy of the letter from the NDDoH or their health care provider before returning to work. Letter or copy of letter will be submitted to the appropriate HR Manager for their area. HR Manager will inform employee’s supervisor of employee’s clearance to return to work. If the employee submits directly to their supervisor, that supervisor must send to the appropriate area HR Manager prior to allowing the employee to return.

Employee Workspaces

Workspaces will be cleaned according to CDC guidance.

Sick Leave

The North Dakota University System is no longer legally allowed to continue offer the Extended Paid Sick Leave (EPSL) or Extended Family Medical Leave Act (EFMLA) as a state employer. Going forward from January 1, 2021, benefited staff or faculty who are required to quarantine or isolate due to exposure to or a positive test for COVID 19, will need to use their sick or annual leave. While the employee might not necessarily be ill during quarantine, employees are permitted to use sick leave in this instance. If COVID causes a serious health issue for an employee or their family member, they might be eligible for regular Family Medical Leave Act (FMLA) protection and should apply for that protection accordingly.

Employee Assistance Program

Please remember that the Employee Assistance Program is available. The following is the EAP contact information:

The Village Business Institute
1201 25th St S
PO Box 9859
Fargo, ND 58106-9859
P: 1.800.627.8220
F: 701.451.5058

UND Divisional HR Representatives

For questions regarding protected leaves and time off please contact your appropriate HR representative:

Provost/Academic Affairs
Becca Jacobson
rebecca.jacobson@UND.edu

VP Marketing & Communications, VP Student Affairs& Diversity, VP Finance & Operations (except Facilities)
Kelsie Carrier
kelsie.carrier@UND.edu

School of Medicine & Health Sciences
Melissa Arnold
melissa.m.arnold@UND.edu

Facilities Management
Misty Brustad
misty.brustad@UND.edu

President
Peggy Varberg
peggy.varberg@UND.edu