Employee Reporting Procedures

Last updated Jan. 10, 2022

All UND employees are required to immediately report if they receive a positive COVID-19 test result.

ONLINE REPORTING FORM

Next Steps After Completing the Reporting Form

Once you have completed and submitted the online report, the appropriate HR Manager will reach out to you to discuss the next steps and options for you to continue working remotely if possible, or what level of leave you are eligible for if unable to work.

Request Hotel

Staff or employees wishing to isolate or quarantine away from their place of residence are eligible for UND designated hotel off-campus at no cost to employee. Meals will be provided through Dining at no additional cost.

Hotel Request Form

Employee Isolation and Quarantine Guidance

Refer to UND isolation and quarantine guidance for information on what you should do as a case or a close contact.

All employees are asked to report if they have tested positive for COVID-19 and are advised to isolate or have been identified as a close contact and are recommended to quarantine.
Employees will follow ND Department of Health (NDDoH) and UND guidelines. Employees who have tested positive for COVID-19 (cases) will be contacted to complete a case interview with a NDDoH case worker.
Employees who live in Minnesota or another state should follow guidelines of and cooperate with their local public health and state health department. They will not be interviewed by a NDDoH case worker.
Employees who meet NDDoH criteria for isolation or quarantine will not be allowed on UND property or in UND workspaces (campus) during their isolation or quarantine period.

Should I isolate or quarantine?

See UND isolation and quarantine guidance to understand the vaccination status criteria for close contacts.

	COVID-19 Positive Vaccinated or Not	Close Contact Not Up-to-Date Vaccinations or Not Vaccinated	Close Contact Up-to-Date Vaccinations or Was Case Within Past 90 Days
Am I required to self-report through the online form?	Yes	Yes	No
Am I required to quarantine?	Not Applicable	Yes. A minimum of 5 days of quarantine, followed by 5 days of masking when around others at home and in public is encouraged. Get tested at least 5 days after your last exposure.	No. Employees are encouraged to monitor for symptoms and wear a mask around others at home and in public for 10 days. Get tested at least 5 days after your last exposure.
Am I required to isolate?	Yes. Employees are encouraged to isolate. Stay home (or in a UND designated hotel off-campus) and isolate away from other people for at least 5 full days, followed by 5 days of masking when around others at home and in public.	Not Applicable	Not Applicable
Can I get a room in a UND designated hotel off-campus?	Yes	Yes	Not Applicable
Can I continue to work?	Employees are not able to be in their offices or on campus and are encouraged to speak with their supervisor about working from home. An ill staff member may use sick leave. An ill faculty member may use short term sick leave.	Employees are not able to be in their offices or on campus and are encouraged to speak with their supervisor about working from home. Employees who are identified as masked close contacts, but are not household contacts, may attend work in person.	Yes. Employees are able to work in person.
Can I still get tested for COVID-19?	The CDC recommends an antigen test towards the end of the 5-day isolation period if you want to test.	Yes. Monitor for symptoms and get tested at least 5 days after your last exposure, or if you develop symptoms. Please see testing sites.	Yes. Monitor for symptoms and get tested at least 5 days after your last exposure, or if you develop symptoms. Please see testing sites.
Can I still get vaccinated for COVID-19?	It is recommended people not break quarantine or isolation to get vaccinated.	It is recommended people not break quarantine or isolation to get vaccinated.	Not Applicable.

Employee Workspaces

Workspaces will be cleaned according to CDC guidance.

Sick Leave

The North Dakota University System is no longer legally allowed to continue offer the Extended Paid Sick Leave (EPSL) or Extended Family Medical Leave Act (EFMLA) as a state employer. Going forward from January 1, 2021, benefited staff or faculty who are required to quarantine or isolate due to exposure to or a positive test for COVID 19, will need to use their sick or annual leave. While the employee might not necessarily be ill during quarantine, employees are permitted to use sick leave in this instance, if telework is not an option. If COVID causes a serious health issue for an employee or their family member, they might be eligible for regular Family Medical Leave Act (FMLA) protection and should apply for that protection accordingly.

Employee Assistance Program

Please remember that the Employee Assistance Program is available. The following is the EAP contact information:

The Village Business Institute
1201 25th St S
PO Box 9859
Fargo, ND 58106-9859
P: 1.800.627.8220
F: 701.451.5058

UND Divisional HR Representatives

For questions regarding protected leaves and time off please contact your appropriate HR representative:

Provost/Academic Affairs
Becca Bergee
becca.bergee@UND.edu

VP Marketing & Communications, VP Student Affairs& Diversity, VP Finance & Operations (except Facilities)
Kelsie Carrier
kelsie.carrier@UND.edu

VP Research & Economic Development
Melissa Arnold
melissa.m.arnold@UND.edu

School of Aerospace Sciences
Gary Ebel
gary.ebel@UND.edu

School of Medicine & Health Science
Jill Sackenreuter
jill.sackenreuter@UND.edu

Facilities Management
Misty Brustad
misty.brustad@UND.edu

President/Athletics
Peggy Varberg
peggy.varberg@UND.edu

Energy & Environmental Research Center
Sue White
swhite@UNDeerc.org