Employee Reporting Procedures

Last updated October 5, 2021

All UND employees are required to immediately report if they receive a positive COVID-19 test result.

ONLINE REPORTING FORM

Guidance for Employees

Employees who test positive are advised to isolate due to COVID-19. They will not be allowed on campus during their isolation period.
Employees identified as a close contact are advised to quarantine or self-monitor.
Employees will follow ND Department of Health (NDDoH) and UND guidelines and will be contacted to complete case or contact interviews with NDDoH case workers.
Employees who live in Minnesota or another state should follow guidelines of and cooperate with their local public health and state health department. They will not be interviewed by a NDDoH case worker.
Employees who meet NDDoH criteria for isolation or quarantine will not be allowed on UND property or in UND workspaces (campus) during their isolation or quarantine period.

Close Contacts

Fully Vaccinated

Fully vaccinated UND employees who are identified as close contacts (masked or unmasked) are allowed on campus and are strongly encouraged to follow NDDoH and UND recommendations for monitoring, masking, and testing.

Not Fully Vaccinated

UND employees who are not fully vaccinated and have an unmasked exposure to COVID-19 will not be allowed on campus during their quarantine period.
UND employees who are not fully vaccinated and are identified as a masked close contact of a positive case may return to campus but must follow NDDoH recommendations for self-monitoring, face coverings, and physical distancing.
UND employees who are not fully vaccinated and are masked household contacts (there is a positive case in their household) will not be allowed on campus until the end of their quarantine period.
Masked close contacts are where both the employee and the positive case were wearing face coverings correctly and consistently during their encounter.

Next Steps After Completing the Reporting Form

Once you have completed and submitted the online report, the appropriate HR Manager will reach out to you to discuss the next steps and options for you to continue working remotely if possible, or what level of leave you are eligible for if unable to work.

Request Hotel

Staff or employees wishing to isolate or quarantine away from their place of residence are eligible for UND designated hotel off-campus at no cost to employee. Meals will be provided through Dining at no additional cost.

Hotel Request Form

Employee COVID Guidance

	Close Contact Vaccinated	Close Contact Not Vaccinated	COVID-19 Positive Vaccinated or Not
Am I required to self-report through the online form?	No	Yes	Yes
Am I required to quarantine?	No. Staff and faculty are encouraged to monitor symptoms, wear a mask and get tested 3-5 days after exposure.	Yes	Not Applicable
Am I required to isolate?	Not Applicable	Not Applicable	Yes
Can I get a room in a UND designated hotel off-campus?	Not Applicable	Yes	Yes
Can I continue to work?	Yes, able to attend work in person.	Employees are not able to be in their offices or on campus and are encouraged to speak with their supervisor about working from home. Employees who are identified as masked close contacts, but are not household contacts, may attend work in person.	Employees are not able to be in their offices or on campus and are encouraged to speak with their supervisor about working from home. An ill staff member may use sick leave. An ill faculty member may use short term sick leave.
Can I still get tested for COVID-19?	Yes. Monitor for symptoms and get tested 3-5 days post exposure. Please see testing sites.	Yes. Monitor for symptoms and get tested 3-5 days post exposure. Please see testing sites.	Staff and faculty who have tested positive within the past 90 days are not advised to test unless newly symptomatic.
Can I still get vaccinated for COVID-19?	Not Applicable	It is recommended people not break quarantine or isolation to get vaccinated.	It is recommended people not break quarantine or isolation to get vaccinated.

Facts About Isolation and Quarantine

Isolation (Tested Positive)

Separate yourself from others if you have COVID-19.

What To Do If You Tested Positive For COVID-19

Quarantine (Close Contact)

Stay home if you might have been exposed to COVID-19.

UND employees who meet the criteria to reduce their quarantine period may return to campus when their quarantine ends but must complete their NDDoH monitoring period and follow NDDoH release recommendations.

Quarantine Period Calculator

Employee Workspaces

Workspaces will be cleaned according to CDC guidance.

Sick Leave

The North Dakota University System is no longer legally allowed to continue offer the Extended Paid Sick Leave (EPSL) or Extended Family Medical Leave Act (EFMLA) as a state employer. Going forward from January 1, 2021, benefited staff or faculty who are required to quarantine or isolate due to exposure to or a positive test for COVID 19, will need to use their sick or annual leave. While the employee might not necessarily be ill during quarantine, employees are permitted to use sick leave in this instance, if telework is not an option. If COVID causes a serious health issue for an employee or their family member, they might be eligible for regular Family Medical Leave Act (FMLA) protection and should apply for that protection accordingly.

Employee Assistance Program

Please remember that the Employee Assistance Program is available. The following is the EAP contact information:

The Village Business Institute
1201 25th St S
PO Box 9859
Fargo, ND 58106-9859
P: 1.800.627.8220
F: 701.451.5058

UND Divisional HR Representatives

For questions regarding protected leaves and time off please contact your appropriate HR representative:

Provost/Academic Affairs
Becca Bergee
becca.bergee@UND.edu

VP Marketing & Communications, VP Student Affairs& Diversity, VP Finance & Operations (except Facilities)
Kelsie Carrier
kelsie.carrier@UND.edu

School of Medicine & Health Sciences
Melissa Arnold
melissa.m.arnold@UND.edu

School of Aerospace Sciences
Gary Ebel
gary.ebel@UND.edu

Facilities Management
Misty Brustad
misty.brustad@UND.edu

President/Athletics
Peggy Varberg
peggy.varberg@UND.edu

Energy & Environmental Research Center
Sue White
swhite@UNDeerc.org