Deployment Information

Notify Veteran & Military Services

Notify Veteran & Military Services via phone or email (701.777.3910 or vets@UND.edu) to discuss the details of the options below when communicating with your instructors. Please provide a redacted copy of your current orders or a letter from the branch of service command.

Communicate With Instructors

Students should communicate with their instructors as soon as possible after learning of their upcoming absence due to a military obligation.

Based on discussion and determination between student and instructor, and after reviewing the UND Military Attendance Policy, one or more of the following options are available:

Full Withdrawal

If a full withdrawal is necessary, students need to complete the online withdrawal form found on the Registrar's Website.

• Students withdrawing from UND due to military obligations are entitled to a full refund of tuition and fees, subject to applicable laws or regulations governing federal or state financial aid programs and allocation or refund as required under those programs. Military obligation withdrawal reason must be noted on withdrawal form when submitting to receive the 100% refund.
• If completing a full withdrawal, students will not receive credit or a grade for classes they have withdrawn from.
• If a student is in good standing at the time of withdrawal, they have the right to be re-admitted and re-enroll, without penalty or re-determination of admission eligibility.
• Students who choose this option should follow the Readmission guidelines through the Registrar's Office.

Partial Withdrawal

If it is determined that you should withdraw from some but not all courses, drops can be done in Campus Connection.  Be aware that dropping may affect your financial aid and/or  VA education benefits.  Be sure to visit with One-Stop Student Services and Veteran & Military Services prior to dropping a course(s) to discuss.

• If you withdraw from any of your classes and you are using Federal Tuition Assistance, please notify your State Education Officer.

Incomplete Grade

If the student and instructor agree to assign an incomplete grade due to deployment, and they determine that completing the course afterward is feasible, the student and instructor will create a plan to finish the required work. Once the student fulfills the plan, the instructor will update the incomplete grade.

Complete course/Receive Grade

If, in the opinion of the instructor of the course, the student has completed sufficient work and demonstrated sufficient progress toward meeting course requirements to justify the award of credit and grade, the student may continue and complete the course for full credit and/or receive the final grade depending on time in the semester.

1. • The option is generally not allowed for science labs, internships and other classes for which attendance or in-person participation is an essential part, but at the discretion of the faculty member, this option may be made available for those classes.

Students who leave the institution without arranging one of the above options with their instructor(s) will not receive tuition or fee refunds and may receive a grade of “F” in all courses. For assistance, contact Veteran & Military Services.

Update VA Benefits

Upon being notified by the student, Veteran & Military Services will submit a VA Form 22-1999b, Change of Student Status, effective the date of your withdrawal or last date of school attendance. The VA will then stop your benefits effective that date.

Residence Hall Procedures

Refunds for student housing will be prorated, so students will only be charged for the actual number of days they are in housing. If a student will be returning to the residence halls or apartments, they may request to retain their priority for future assignment upon departing from housing.

The process is different depending on the type of on-campus housing a student is living in.

Family and Single Student Apartment Housing

• Your family may stay in their current housing through the end of the academic year.
• Extensions will be determined on a case-by-case basis.
• If you and your family will be leaving family housing, you must schedule a check-out appointment with the Housing & Residence Life Office at housing@UND.edu or 701.777.4251.
• For student residents wishing to retain their priority, we will keep their deposit on file. For those not returning to apartment housing, their deposits may be refunded. Please contact the Housing & Residence Life Office to complete this process.

Residence Halls

• If time permits, please schedule an appointment with the Housing & Residence Life Office at housing@UND.edu or 701.777.4251 to rescind your contract.
• Complete the Move-Out Checklist to move and check out of your residence hall room.
• Prior to leaving, you must check out of your residence hall room with a hall staff member.  

Other Refunds

Admissions fee: This $35.00 fee is non-refundable; however, you will not be required to pay it again upon your return.

Parking: You may receive a pro-rated refund for parking fees and other optional fees. Contact Parking Services.

If Employed on Campus

The University will make every effort to see that you are returned to a comparable, if not the same position, if you're a student employee. If you're in a permanent position, whether full or part-time, you can return to the same job if it is open or a comparable position.

Other Questions About Deployment?

Please contact UND Veteran & Military Services.