Department Information

Reports

Accounts Receivable Aging Report

The Accounts Receivable Aging Report lists all students, non-students, and businesses that owe UND for charges which have been billed through the Accounts Receivable process. The balances owed include:

  • Amounts posted to the customer accounts for student tuition and fees.
  • Charges submitted by UND departments such as Housing, Student Health, Parking, etc.

The report lists the outstanding balances by the various aging categories, based on the due date of the charge:

  • Future
  • Current
  • 2-30 Days
  • 31-60 Days
  • 61-90 Days
  • 91-120 Days
  • 121-150 Days
  • 151-730 Days
  • 731+ Days

GL Reconciliation Report

The GL Reconciliation Report can be used to reconcile accounts receivable. It lists all students, non-students, and businesses that owe UND for charges which have been billed through the Accounts Receivable process. The balances owed include:

  • Amounts posted to the customer accounts for student tuition and fees.
  • Charges submitted by UND departments such as Housing, Student Health, Parking, etc.

The report can be run by department, fund, and/or item type number, or a range of any of these items. If you have any questions regarding this report, please contact Matt Lukach.

Department Paid Charges by Fund Report

The Department Paid Charges by Fund Report lists all students, non-students, and businesses that have been assessed a particular charge (or charges) through the Accounts Receivable process. Departments can run this report for their fund, department, or item type (or a range of any of these) for a term (or terms) to view a list of customers charged and the remaining balances of those charges. Due to timing and rounding issues, however, this report may not necessarily tie to the general ledger.

If you have any questions regarding the report, please contact Matt Lukach.

Report Access

The reports listed above are available only to PeopleSoft Student Administration users with access to the NDUS_SF_ALL_NDU_REPORTS role.

To request this access:

  1. Complete the top portion of the ConnectND Access Request for Campus Solutions with the employee's information
  2. Electronically sign and date the "Requestor's Signature" section at the bottom. (If an electronic signature is not available, enter the requester's name).
  3. This indicates that data privacy training has been completed, and this will be verified by the Campus Access Control Officer
  4. The department head must sign and date the "Approval Section" at the bottom. (If an electronic signature is not available, enter the Department Head's name).
  5. Email the completed form to the UND Campus Access Control Officer at UND.reginfo@UND.edu
  6. Processing generally takes 3-5 business days. Once the request has been processed, the user will be notified by email by the ConnectND Security group.

Accounts Receivable Information

Request A New Item Type

Accounts Receivable Posts

Accounts Receivable Templates

External Organization Requests

When a department needs to bill a business through Accounts Receivable, an external org # is required. To request an external org #, email Student Account Services:

Mary Anderson
mary.anderson@UND.edu

Heidi Smart
heidi.smart@UND.edu

Please include the name or description of the organization and the billing address.

Other Resources

Gift Deposit Documentation Form

In an effort to track gifts received by the University and to ensure that adequate documentation is received regarding gifts, new procedures and a Gift Documentation form have been developed. Effective immediately, all deposits for gifts received and deposited by a UND department must follow the Deposits to Gift Account Codes procedures. Additional deposit information may be located at Departmental Deposit Procedures.

Please note that all deposits to account codes 478005 and 478010 must include a Gift Deposit Documentation Form and supporting documentation received from the donor (ex. letter that was received with donation specifying purpose or any restrictions). The Gift Deposit Documentation form is located below. For additional information on gifts and donations Gifts and Donations (2.8).

gift documentation and procedures

If you have any questions, please contact:

Emily Goodoien
701.777.2967
emily.goodoien@UND.edu

Grants & Contracts Deposit Form

Complete the Grants & Contracts Deposit Form and return to Student Account Services for all grants and contracts deposits. This form is for Grant & Contract use only.

Financial Aid Award Reporting Forms

Completed and approved (if needed) award notifications will be processed within five business days of receipt by the Office of Student Finance.

Department Grant Award Reporting Form

Reporting forms must be received by the Office of Student Finance no later than: 

    • Summer: Apr. 15
    • Fall Only: Aug. 15
    • Fall & Spring: Aug. 15
    • Spring: Jan. 15

Submit

If you are submitting student awards, please review the following:

If a student's award changes at any time during the year, report this to Student Finance by contacting:

Office of Student Finance
701.777.6673

Account Codes

Please use the following account codes (as defined by UND) as determined by the requirements of the grant contract (definitions provided above under Student Award Definitions and Information):

  • 661005 – Scholarships
    • May be paid out only once per semester.
  • 661007 - Tuition or Fee Remission
    • May be paid out only once per semester.
  • 661010 – Fellowships/Stipends
    • May be paid out either monthly or once per semester.
    • Monthly payments to students are allowed only if required by the grant contract. Documentation must be received.
  • 661025 - Other Awards
    • All other purposes for an award, such as dependency allowance or book allowance.
    • Monthly payments to students are allowed only if required by the grant contract. Documentation must be received.

Department Grant Award Reporting Form

Department Scholarship Award Reporting Form

This form is used to report department scholarship awards from non-grant sources only. Department scholarship awards must be reviewed by the Office of Student Finance for eligibility before reporting on this form.

Due to the high volume at the beginning of each semester, the following priority dates apply where notification of the award must be received by the Office of Student Finance no later than: 

  • Summer: April 15
  • Fall Semester: April 15
  • Spring: December 1

If you have any questions or revisions to the awards after the form has been submitted, contact:

Office of Student Finance
UND.scholarships@UND.edu
701.777.6673

University of North Dakota Scholarship Policy

Department Scholarship Award Reporting Form

Waiver Forms

Deadlines

Waivers must be submitted by the following dates each semester:

  • Fall - July 15
  • Spring - December 1
  • Summer - May 1

Department Waivers

Complete the Department Waiver Reporting Form.

View Department Waiver Awarding Form Instructions 

For questions regarding a waiver on a student's account, contact Heidi Smart in Student Account Services at 701.777.4701 or heidi.smart@UND.edu. 

Graduate Waivers

Complete the Graduate Waiver Reporting Form and attach the Graduate Waiver Recipient Template.

For assistance completing this form, or for questions regarding a waiver on a student's account, contact:

Heidi Smart
Student Account Services
701.777.4701
heidi.smart@UND.edu

Internal Change Request

This form is used by One-Stop Student Services staff to report changes to an award package for a student. Internal Change Request forms will be reviewed by the Office of Student Finance within 7-10 business days.

Internal Change Request Form

Info for Academic Advisors

Financial Aid Guide for Advisors

Department Authorization for U Cards/Badges

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