Facility Rentals

Host your next meeting or event at the Wellness Center.

Whether you need classroom space for a department meeting, or activity space for practice or a tournament, we have a variety of areas that can meet your needs. 

Request to RESERVE/RENT SPACE

All facility rental requests must be made a minimum of 3 weeks in advance. No exceptions.

Facility Rental Questions

Rental Spaces

All facility rental requests must be made a minimum of 3 weeks in advance. No exceptions.

Main Gym (3 Courts)

The main gym at the Wellness Center has three courts available for rent which can be used for a variety of reservations, such as basketball, volleyball, and badminton.

Multi-Activity Court (MAC)

The MAC court is the perfect place to play indoor soccer and in-line hockey. This space also hosts luncheons, dances, and other organized events. 

Group Exercise (GX) Studio (Room 272/274)

Large exercise studio with wood floors and mirrored walls.

Group Exercise (GX) Studio (Room 130)

Small exercise studio with wood floors and mirrored walls.

Cycling Studio

Cycling exercise room. A Group Exercise Instructor is required to be present during the rental, at an additional cost. Exercise bikes cannot be removed from this space.

Rock Wall

The 28-foot climbing wall is designed for belayed climbing and bouldering. The Rock Wall rental availability is limited and may only be requested for rental outside of regular Rock Wall operating hours.  Groups can reserve for team-building events, camps, birthday parties, and other excuses you can think of to have fun for a few hours (limited to 10 climbers).

Culinary Corner

The Culinary Corner is the demonstration kitchen that gives you the chance to learn cooking skills, healthy meal choices, and provide a new recipe to take home. Reserve the kitchen for your event whether you are a UND student, faculty, staff, or community member. It is open to everyone! The Culinary Corner is the only demonstration kitchen in the Greater Grand Forks area that offers these wonderful culinary team-building activities. A culinary corner staff is required to be present during the rental, at an additional cost.

Classroom (Room 120/121)

The classrooms can be arranged into six layouts using round tables or 7-foot rectangular tables. The UND Wellness Center has 8 round tables and 8 rectangular tables that can be reserved. Each round table can seat 6 people and each rectangular table can seat 4 people.

Atrium (Tabling)

The Atrium area is available for tabling promotions. Space reservations are limited. 

Facility Rental Rates

Facility rental rates are based on the organization that is renting the space. All of the rates listed below are hourly rates. The daily maximum a party/group will be charged for a rental is 8 hours.

Student Organization - Rentals Fees

Recognized Student Organizations are eligible to rent certain spaces in the Wellness Center.
Fees may apply to some rentals based on the nature of the activity taking place. 

Recognized Student Org Activities: Rental fees charged incurred when:

• Non-UND (guests, instructors, lecturers,etc.) are participating in the activity. 
• Commercial/Concessions sales, admission charged, or registration fees are collected.
• Philanthropy/fundraising events, tournament fees, or donations are collected.

Recognized Student Org Activities: No rental fees

• Sport Clubs: Practice or Meetings.
• Greek Organizations: Recreational student only activity; meetings.
• Recognized Student Organizations: Recreational student only activity; meetings.

Spaces may not be available due to peak usage time or previously scheduled activities. Student Organizations may be limited to 4 standing reservations at a time. 

Rentable Spaces

• Main Gymnasium
• Group Exercise Studio 272/274*
• Group Exercise Studio 130*
• Multi-Activity Court (MAC)
• Classrooms 120/121
• Rock Wall*

*Please note, staffing costs will be charged for any Rock Wall reservation or if a Group Exercise instructor is needed. There also may be additional fees pending the nature of the event. The Wellness Center will NOT accept gymnasium rental requests for events held after 4 p.m., Monday – Thursday. The Classrooms can be reserved at any time within normal facility hours.

All rentals are pending availability and are reserved on a first-come, first served basis. The Wellness & Health Promotion Department reserves the right to re-schedule external rentals in order to accommodate an internal event. Advanced notice will be given in this situation.

Wellness Center Rental Policies

Priority of Rentals

Facility rentals are made on a first-come, first-serve basis. However, the highest priority is internal departmental programming which serves the University of North Dakota community. After this primary use has been met, the remaining time and space will be available to outside groups on a rental basis using the following priority list:

1. Recognized Student Organizations
2. University of North Dakota departments/academic units
3. General public

The rental group will have access to their rented space no earlier than at the start time listed on the rental confirmation. Registered Student Organizations may not use open recreation time for their group’s activities. They must complete a facility rental request if they wish to use space at the Wellness Center.

Payment

Billing will typically occur either at or after the event. If the customer wishes to pay in advance, they may do so. A deposit may be requested at the discretion of the Wellness Center staff, pending the nature of the reservation. If payment is not received, the Wellness Center reserves the right to refuse future rentals to that customer. An invoice will be emailed after the event to the contact provided during the initial rental  request. Payments can be made via check payable to University of North Dakota, credit card, or interdepartmental billing (UND departments and student organizations only).

The length of the rental period includes preparation, set-up, and tear-down/clean-up times. Facility rental rates are pro-rated to the ½ hour, and are always rounded up (i.e. If a reservation ends at 11:15 a.m., the rental will be charged through 11:30 a.m.).

In addition to the rental fee, the rental group is responsible for all direct labor costs incurred by the Wellness Center that are necessary for the proper operation of the event. These costs include, but are not limited to, additional facility and/or guest services staff, paramedics, security and traffic personnel, sport officials, etc. The amount of staff assigned to an event will be determined based on the size and nature of the event. The fee for additional staffing is $10/hour per staff member.

Conduct

Parties that rent space in our facility must also abide by general participant policy guidelines. Failure to abide by these policies, or if unruly behavior is presented, the Wellness Center reserves the right to end a rental early without refund. Future rental opportunities would also be revoked.

Please note, if any special cleaning, maintenance or repairs are required as a direct result of the rental or event, the reserving party would be responsible for covering those costs.

Rental Requests

To process paperwork and acquire the necessary approvals, we require rental requests be made a minimum of ten business days prior to the event. Large scale events require a minimum notice of 4 weeks, with Facility Agreement turned in 10 business days prior to the event.

Floor plans and logistics must be finalized no later than five business days prior to the event. There may be additional charges for set-up or logistical changes unless client notifies the Wellness Center at least five (5) business days prior to the event.

Parties may be required to collaborate with other UND departments for their reservation (i.e Facilities, Parking Services, etc.). The Wellness Center takes no responsibility for any of these departments.

Cancellation Policy

The Wellness Center Staff must be notified immediately if the event is canceled. Refunds are based on the amount of advanced notice.

• Seven (7) or more business days in advance: Full Refund
• Less than seven (7) full working days before: No Refund

If the Wellness Center cancels due to unforeseen circumstances, the payment will be refunded in full.

Weather/Rain Date

The Wellness Center will not guarantee alternate facilities or rain dates. However, we will make every effort to find space or alternate dates. Alternate facility space must be reserved within 10 days of event. When renting an alternate facility for weather purposes client will be charged 25% of the reservation cost. If the alternate facility space is used, the customer will be charged the full room rental and will not be charged for the outdoor space. The Wellness Center reserves the right to mandate the time in which rain calls must be made.

Kiosk Policy

Upon approval, organizations may reserve the kiosk, located in the Wellness Center atrium to promote their organization/event. The kiosk should be staffed at all times and the organization name must be clearly visible. Individuals utilizing the kiosk may not actively approach Wellness Center participants. If conducting academic research, material must be approved through the Wellness & Health Promotion department. All materials distributed must comply with University policy on distribution of information. The Wellness Center does not allow for solicitation or giveaways of consumable products (i.e nutritional supplements, dietary drinks.) All materials left behind will be discarded.

Food Policy

Food is not allowed in rental areas, with the exception of Classroom 120/121, and the Culinary Corner. The University of North Dakota requires that any food served must be from a licensed food vendor, such as UND Catering.

Prohibited Items

In order to maintain our facility and for the safety of our participants, the following items are not permitted in our facility:

• Open flame candles
• Confetti
• Glitter
• Smoke or fog machines
• Sparklers
• Any other items that Wellness Center staff deem unsafe or potentially damaging to the facility