Forms

Choose the right form tool for your project.

UND provides several form solutions to support different use cases, accessibility requirements, workflow needs, and data collection goals. Use the guidance below to compare available options and determine which form tool best meets your needs.

Form Types

When creating forms, it’s helpful to think of them in terms of two categories: web-based forms and document-based forms. While both can be used to collect information, web-based forms are generally the preferred option because they provide a more accessible and manageable experience.

Web-Based Forms

• Use responsive design, making them easier to complete on phones, tablets, and other devices. 
• Are generally more accessible for individuals using assistive technologies, like screen readers.
• Allow updates to be applied instantly, without redistributing files.
• Reduce issues caused by outdated or multiple versions of the same form.
• Simplify data collection, reporting, and record management.

Document Based Forms

Why do we recommend software-based forms over document-based forms? Document-based forms are often more difficult to make accessible. If a document-based form is required, PDF forms are generally preferred over Microsoft Word forms because they provide more robust support for form fields and accessibility features. However, PDF forms still require additional accessibility remediation.

Form Accessibility

Accessibility depends on both the form platform and how the form is created. Even when using an accessible form tool, form creators must still write clear instructions, use accessible question types, provide alternative text for images, and follow accessibility best practices.

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Form Tools

MS Forms

Microsoft Forms is a web-based tool for creating simple forms, surveys, and quizzes. As part of the Microsoft Office Suite, it includes built-in accessibility features that support keyboard navigation and screen reader use.

Microsoft Forms

Qualtrics Forms

Qualtrics Forms are customizable online forms ideal for collecting data, conducting surveys, and managing feedback. They offer flexibility in design, question types, and logic, making them perfect for gathering information from large groups.

Qualtrics Forms and Surveys

Docusign, Omni, and Gideon Taylor Forms

Docusign: PowerForms and Web Forms are ideal for forms that recipients can complete and sign on-demand, without the sender initiating the process each time.

Omni Forms: built directly on a UND sponsored site. They are ideal for forms that do not require a signature or authentication login.

Gideon Taylor Forms: best used for workflows within PeopleSoft. These forms are ideal for collecting information that needs to be stored directly in PeopleSoft, as they ensure that data from form submissions connects to the system automatically at the end of the workflow.

Guidance on Online Forms

PDF Forms

PDF forms can be used when appropriate, but they typically require more accessibility work than web-based forms. To support accessibility, PDF forms require proper tags, meaningful form field labels, descriptive titles, and a logical reading order.

Remediate Forms in Adobe Acrobat

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Compare Form Tools

Each form solution offers different features, workflows, and accessibility considerations. Use the chart below to compare available options and determine which form tool best meets your needs.

Form FAQs

Use the frequently asked questions below to determine which form tool best meets your needs.